DELAWARE COUNTY COMMISSIONERS MEETING
February
22, 2010
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on February 22, 2010 at 9:00 A.M
and recessed at 1:45 PM. Agenda was
posted February 18, 2010 at 3:20PM on east entrance door and the south west
entrance.
Members
of the Board present were Chairman-Commissioner Ken Crowder was present at a
later time, Commissioner Dave Kendrick
–Member and Commissioner Billy Cornell – Member,
Co.
Clerk-Carol Fortner was absent The Board of Delaware County Commissioners
are hereby authorized to take action on the following items:
AGENDA
#1- A motion was made by Commissioner Cornell and seconded by Commissioner
Kendrick to approve of the Agenda as posted.
Roll call: Commissioner
Cornell-yes, Commissioner Kendrick – yes.
Motion carried.
AGENDA #2- A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve the minutes of meeting dated 2/22/10. Roll call: Commissioner Cornell-yes, Commissioner Kendrick –yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Cornell and seconded
by Commissioner Kendrick to approve payment of all claims as presented to the
Board of Commissioners by the County Clerk -Carol Fortner as follows:
2009-2010
E911: 248, Tiger Direct Inc., 451.98, Software; 249, AT&T, 1195.52,
Service; 250, Wal-Mart-Exception Processing, 166.53, Blanket. FIRE DEPTS.: 652, New-Mac Electric
Cooperative, 34.69, Utilities; 653, New-Mac Electric Cooperative, 79.22,
Service; 654, Midwest Paging, 215.83, Service; 655, Midwest Paging, 209.25,
Service; 656, Kaiser S Car Service Inc., 527.80, Tires; 657, Rec/Ne Okla
Electric Coop, 260.50, Utilities; 658, Arkansas Surgical Supply, 89.85, Medical
Supplies; 659, Tiff City Store, 92.52, Blanket; 660, High 5 Sports Inc.,
295.00, ; 661, Beck S Garage, 166.89, Repairs; 662, Royal Chemical Inc.,
499.67, Supplies; 663, Ferrara Fire Apparatus Inc., 3425.67, Gear; 664,
Arkansas Surgical Supply, 101.10, Supplies; 665, Smitty’s Body Shop, 172.56, Blanket; 666, CBI
Wholesale Electric, 388.00, Supplies; 667, Emergency Medical Products, 150.00,
Blanket; 668, O-Reilly Automotive Inc., 196.89, Blanket; 669, Rec/Ne Okla
Electric Coop, 149.78, Utilities; 670, SST, 113.30, Service; 671, Kenwood Water
District, 13.00, Utilities; 672, SST, 146.97, Service; 673, Rec/Ne Okla
Electric Coop, 324.44, Utilities; 674, AT&T Mobility, 50.76, Service; 675,
Grand Savings Bank, 1538.86, Lease/Pur; 676, Emergency Medical Products,
223.45, Supplies.
CO.
HEALTH: 247, Nichols, Jane Ann, 429.50, Travel; 248, Embassy Suites, 109.00,
Travel; 249, Moore Medical Llc, 51.73, Medical Supplies; 250, Pro-Ed, 112.20,
Supplies. SOLID WASTE: 1025, At&T Mobility, 133.16, Service; 1026, Quill
Corporation, 56.23, Office Supplies; 1027,
Cintas
First Aid & Safety, 47.70, Medical Supplies; 1028, Waste Equipment Inc.,
299.25, Parts; 1029, Jay Plumbing & Electric Supply, 13.76, Parts; 1030,
Jim Woods Mkt., 4541.63, Fuel; 1031, Ark Valley Petroleum, 3693.64, Fuel; 1032,
Tri-Star Technology, 803.00, Lubricants; 1033, Rec/Ne Okla Electric Coop,
1006.00, Service; 1034, Grand Savings Bank, 4053.38, Lease/Pur. HIGHWAY: 2092,
Aep, Public Service Co. Of Okla., 19.81, Service; 2093, P & K Equipment
Inc., 138.66, Parts; 2094, Action Alternator & Starter, 36.00, Parts; 2095,
State Of Oklahoma Etr Fund, 100000.00, Special Project; 2096, Warren Cat,
289.14, Parts; 2097, Otc, 25.00, Tag & Title; 2098, Weldon Parts Joplin,
143.13, Parts; 2099, Jim Woods Mkt., 4457.77, Fuel; 2100, Cintas First Aid
& Safety, 40.56, First Aid Supplies; 2101, Cintas First Aid & Safety,
53.44, First Aid Supplies; 2102, Cintas First Aid & Safety, 108.86, First
Aid Supplies; 2103, Jim Woods Mkt., 2124.50, Fuel; 2104, Jim Woods Mkt.,
3680.58, Fuel; 2105, Marceline Mapping, 66.00, Misc; 2106, Matt’s Auto Clinic,
320.11, Welding Supplies; 2107, B&B Heating & Air Inc., 154.44,
Repairs; 2108, AT&T Mobility, 110.71, Service. SSF: 602, Cranks Sinclair Station, 45.08, Service; 603,
Cartridge World, 253.86, Office Supplies; 604, Sumpter Auto
Lube
Express, 295.46, Parts; 605, Wal-Mart-Exception Processing, 106.13, Office
Supplies; 606, Wal-Mart-Exception Processing, 58.92, Supplies; 607, Oklahoma
Sheriff Association, 100.00, Dues; 608, Cartridge World, 123.96, Office Supplies. DOC: 128, Bob Barker Co., 153.79, Jail
Inmate Supplies; 129, Wal-Mart-Exception Processing, 29.08, Jail Inmate Supplies;
130, Wal-Mart-Exception Processing, 92.72, Jail Inmate Supplies; 131, Graves
Menu Maker, 1048.86, Food;
132,
Wal-Mart-Exception Processing, 151.48, Supplies; 133, Wal-Mart-Exception
Processing, 127.28, Jail Inmate Supplies. EM CASH: 111, AEP, Public Service Co.
Of Okla., 90.42, Service;
Use
Tax Cash Account: 42, Election Board Depository Acct, 7306.00, Election. SSFF:
4, National Law Enforcement Supply, 175.35, Law Enforcement Supplies. EMPG: 45,
Rec-Tec, 744.00, Communication Equipment; 46, TH Rogers Lumber Co., 3.97,
Building Supplies. GENERAL: 2602, T
& W Tires, 3763.20, Tires; 2603, Cornell, Billy R., 148.50, Travel; 2604,
McCarty’s Office Machines, 326.69, Supplies; 2605, Fortner, Carol Lynn, 272.17,
Travel; 2606, Best Western - Saddleback Inn, 168.00, Lodging; 2607, Precision
Wireless Internet, 47.95, Service; 2608, Computer Boy, 105.00, Software; 2609,
MCI, 77.17, Service; 2610, Soltow Business Supply, 6.36, Office Supplies; 2611,
Headset Direct Inc., 197.35, Headsets/Supplies; 2612, Affinity 4, 16.18,
Service.
Ok Hwy Safety Cash Acct: 6, Digital-Ally Inc.,
8140.00, Equipment. FBG: 20, Dub Ross Company Inc., 824.46, Pipe; 21, APAC -
Oklahoma Inc., 382.52, Rock.
Roll call: Commissioner Cornell-yes, Commissioner
Kendrick – yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Cornell and
seconded by Commissioner Kendrick to receive and file monthly reports from
officers as follows. Roll call: Commissioner Cornell-yes, Commissioner Kendrick–yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Cornell and
seconded by Commissioner
Kendrick
to receive/file/discuss any reports from engineers for Delaware County road/bridge
projects. Tim McCrary of Rose &
McCrary gave updates on bridge/road projects. Roll call: Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA #6- A motion was made by Commissioner
Cornell and seconded by Commissioner Kendrick to set up Highway Cash for the
month of March 2010 as follows: T-1 $123,000.00; T-1-B $6000.00;T-1-C $200.00;
T-2 $11,134.34; T-2-A $200.00; T-2-A
$200.00; T-2-B $31,500.00; T-6 $4000.00; Total-$176,034.34 . Roll call: Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA
#7-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell
to approve of Blanket Purchase Orders for the month of March 2010 as follows:
Dist.
#1: Cintas-$500.00; Katner Mills-$500.00; O’Reilly’s-$800.00; Lowes-$500.00;
Sisco-$300.00; APAC-$5000.00. DIST. #2:
Lindly’s-$200.00; Jay Plumbing-$200.00; O’Reilly’s Auto-$200.00;
Cintas-$300.00; TH Rogers-$400.00; Stephens-$2000.00. Dist. #3: Stephens-$2000.00; Kansas Bldg. -$400.00; Cintas-$500.00;
Airgas Mid South-$100.00; Baker’s Five Acres-$200.00; Hometown Bott.
Water-$50.00; Lindly’s-$400.00; Kansas Auto-$750.00. CO. CLERK: Walmart-$200.00.
SOLID WASTE: Airgas MidSouth-$200.00; Blevins Pest-$25.00;
Cintas-$900.00; Hometown Bott. Water-$200.00; Katner Mills-$1000.00;
Lowes-$1000.00; SW Mo. Truck Cntr.-$4000.00; Stephens Auto-$3000.00. SHERIFF’S DEPT.: Fuelman-$10000.00;
Shell-$900.00; V&V Drug-$2000.00; Homeland-$500.00. EM MGT.: Vance Quick Lube-$400.00.
ASSESSOR’S DEPT.: Hometown Bott. Water-$100.00; Walmart-$300.00;
Lowes-$200.00. DCUFRF:
Walmart-$250.00. E-911: Hometown Bott.
Water-$100.00; Auto Lube-$100.00; TH Rogers-$200.00; Walmrt-$300.00; Jay Plumbing-$100.00. HEALTH DEPT.: Walmart-$300.00; Innovative
Mobile Services-$300.00; State Termite-$35.00.
BERNICE FD: Lowes-$125.00; Katner Mills-$125.00; John’s Tractor-$125.00;
RECTEC-$125.00; Atwoods-$125.00; Walmart-$125.00; O’Reilly’s-$125.00. BUTLER
FD: O’Reilly’s Auto-$250.00; Katner Mills-$250.00; Lowes-$250.00;
Walmart-$250.00. COWSKIN FD:
Lowes-$500.00; O’Reilly’s-$200.00; Sisco-$100.00; Ark Valley-$500.00; Ottawa
Co./Midwest Propane-$1000.00. EUCHA FD: Speedy’s-$500.00; Walmart-$200.00. FLINT RIDGE FD: Kansas Auto-$100.00; Kansas
Bldg. Supply-$150.00; Anderson’s-$750.00; Twister’s-$750.00; Smitty’s Body
Shop-$2500.00. GROVE FD: O’Reilly’s
Auto-$500.00, Katner Mills Napa-$500.00.
HICKORY GROVE FD: O’Reilly’s Auto-$350.00; Lowes-$1000.00. KANSAS FD: T&T-$500.00; Kansas Bldg.
Supply-$500.00; O’Reilly’s Auto-$500.00.
KENWOOD FD: O’Reilly’s Auto-$300.00; Emergency Med. Prod.-$150.00. LEACH
FD: Springplace Country Store-$500.00; Kansas Bldg.-$700.00. OAKS FD:
Walmart-$250.00; Oaks One Stop-$500.00; Kansas Auto-$200.00. TIA JUANA FD: Lakewood Ace Hardware-$250.00;
Harold’s Auto-$250.00; Langley Home Ctr.-$250.00. TIFF CITY FD: O’Reilly’s Auto-$500.00. W. SILOAM SPRINGS: Smitty’s Truck Shop-$2500.00. Commissioner Cornell-yes, Commissioner
Kendrick – yes. Motion carried.
AGENDA
#8-A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to approve signing of State-Local Disaster Assistance Agreement through
the Hazard Mitigation Grant Program in the amount of $30,000.00 for a
generator. Roll call: Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA
#9-A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to approve of appointment of board of directors for the Hickory Grove
FD as follows: Shawn Johnson-5 yr. term; Frank Wilson-4 yr. term; Ann
Poindexter-3 yr. term; Tammie Presson-2 yr. term; Jim Koestner-1 yr. term. Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Kendrick and
seconded by Commissioner Cornell to take no action on entering into maintenance
agreement with GAF services for the Community Center roof due to lack of
paperwork. Roll call: Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA #11- A motion was made by Commissioner Cornell and
seconded by Commissioner Kendrick to approve of Borrow Permit between Rick
Mason, Junior Mason and Dist. #2 Commissioner for gravel. Roll call: Commissioner Cornell-yes, Commissioner
Kendrick – yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Crowder
and seconded by Commissioner Kendrick to approve of blanket purchase order to
Warrior of Arkansas for repairs to grader #D307-0117 for Dist. #1 in the amount
of $19,800.00. Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA #13-The motion to create In-house Commissary
for the Sheriff’s Dept. was tabled for
(1) one week 3/1/10 for further research by the Dist. Attorney’s office.
Roll
call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA #14-The motion to approve of Sam’s Club Card
for Commissary purchase for the Sheriff’s Dept was tabled for one (1) week
3/1/10 for further research by the Dist. Attorney’s office. Roll call: Commissioner
Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Kendrick
and seconded by Commissioner Cornell to receive petition for the Order to
organize the Flint Ridge Vol. Fire Dept., a county fire dept. to become
organized pursuant to the provisions of subsection D of 19 O.S. sec. 351 and
approve signing of all necessary documents pertaining to participation in the
Firefighters Pension and Retirement System for Flint Ridge Voluntary Fire
Dept. Hearing was set for 04/05/10 at
9:00AM for any opposition or proposition. Roll call: Commissioner Cornell-yes,
Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Crowder
and seconded by Commissioner Kendrick to meet with Jo Montana representative of
Grand Gateway in order to discuss renewal of the County wide Hazard Mitigation
Plan for 2010 for Delaware Co. with motion to proceed with Notice of Intent. Roll call: Commissioner Cornell-yes, Commissioner
Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Cornell
and seconded by Commissioner Kendrick to approve of transfer of funds for the
Grove Fire Dept. as follows: From FD-GR-2 into FD-GR-1-C for $750.00. Roll call: Commissioner Cornell-yes, Commissioner
Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #18:A motion was made by Commissioner Kendrick
and seconded by commissioner Cornell to approve of transfer of funds for the
Leach Fire Dept. as follows: From FD-LE-2 into FD-LE-1-C for $1,500.00. Roll call: Commissioner Cornell-yes, Commissioner
Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#19-A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to approve of Hazard Mitigation Grant application to purchase a
generator for the Butler Fire Dept. in the amount of $5,250.00. Roll call: Commissioner Cornell-yes,
Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Kendrick
and seconded by Commissioner Cornell to approve lease purchase agreement
between Bernice Fire Dept. and Warner Bodies for purchase of a new rescue truck
with assignment to Bank of the Lakes. Roll call: Commissioner
Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Cornell
and seconded by Commissioner Kendrick to approve of a transfer of funds for the
OSU Extension office as follows: From 09D into 09E for $700.00. Roll call: Commissioner Cornell-yes, Commissioner
Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#22-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick
to approve of signing of acceptance of Notice to Proceed for Grand Gateway
Economic Development Grant for Rural Water Dist. #9 in the amount of
$9,000.00. Roll call: Commissioner
Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#23-A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to approve entering into access agreement between Dist. #3
Commissioner, and Ergon Asphalt Emulsions Inc.
Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA
#24-A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to accept the following bids on selling of surplus/salvaged equipment
for Dist. #3 as follows: David Sturges-1977 Dorsey Roller-$500.00; Gary
Earp-1973 Wisconsin Tilt Trailer-$450.00.
The bid from Lewis Taunnecie for the truck was rejected. Roll call: Commissioner Cornell-yes,
Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#25-A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to accept the following bids on the purchase of a Used Roller and
Loader for Dist. #3 from Scott Equipment in the amount of $31,000.00 for the
used Roller and $75,000.00 for a used Loader. Roll call: Commissioner
Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#26-The motion to purchase a new Roller and new Loader for Dist. #3 was not
needed at this time.
AGENDA
#27-A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to approve of Homebound Detention Agreement with Janice Roberts as an Alternative
to Jail for Juveniles in Delaware Co.
Motion has been approved pending availability of program funding. Roll call: Commissioner
Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#28-A motion was made by Commissioner Cornell and seconded by Commissioner
Kendrick to approve of signing of Notice to proceed to Bru-Con concerning
accessible entrance construction to commence within 15 days after issuance of
this Notice. With delivery of all
documents as listed on Notice to proceed.
Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA
#29-New Business-None submitted.
AGENDA #30-Public
Comments-None submitted
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL -Member
DAVE KENDRICK -Member