DELAWARE COUNTY COMMISSIONERS MEETING
August
3, 2009
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on August 3, 2009 at 9:05 A.M
and recessed at 1:30 PM. Agenda was
posted July 29, 2009 at 3:40 PM on east entrance door and the south west
entrance. Due to typo on Agenda posted
there are no motions #17 thru #23. This
was a typing error only.
Members
of the Board present were Chairman - Billy Cornell and Commissioner Dave
Kendrick –Member, and Commissioner Ken Crowder – Member. The Board of Delaware County Commissioners
are hereby authorized to take action on the following items:
AGENDA
#1-A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to approve the agenda as posted.
Roll call: Commissioner Cornell -yes, Commissioner Kendrick – yes,
Commissioner Crowder-yes. Motion
carried.
AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve the minutes of meeting dated 07/27/09 . Roll call: Commissioner Cornell -yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick
and seconded by Commissioner Crowder to approve payment of all claims as
presented to the Board of Commissioners by the County Clerk -Carol Fortner as
follows:
2008-2009
Solid Waste Cash Fund: 1576, Waste Management Inc., 19148.39, Landfill;
Fire
Department Sales Tax: 1017, AAA Heating & Air, 396.48, Parts; 1018, Ark
Valley Petroleum, 157.70, Blanket.
2009-2010
E911: 31, Betty Outhier Williams, 3413.56, Prof Services. FIRE DEPTS.: 40, Fleet Distributors Express,
4159.07, ; 41, Rec/Ne Okla Electric Coop, 146.00, Utilities; 42, Okla State
Firefighters Assoc., 350.00, Reg; 43, AT&T, 75.43, Service; 44, O-Reilly
Automotive Inc., 309.38, Blanket; 45, AAA Fire Safety, 525.00, Service; 46,
Gall’s Inc., 391.88, Supplies; 47, Rec-Tec, 820.00, Equipment; 48, Kansas Building Supply Inc.,
19.37, Blanket; 49, Anderson S Gas & Propane, 266.95, Blanket; 50,
Twisters, 627.63, Blanket; 51, Rec/Ne Okla Electric Coop, 162.52, Utilities;
52, Sba Steel Inc., 102.64, Rent; 53, GMSA, 71.60, Utilities; 54, Rainbow
Graphics, 315.00, Service;
Sheriff
Commissary Profit Fund: 9, Tiger Commissary Services, 412.92, Supplies; 10, Tiger
Commissary Services, 43.22, Taxes. CO. HEALTH: 32, Haynes, Jana, 35.20, Travel;
33, Mill Creek Carpet & Tile Co., 300.00, Supplies; 34, Sanofi Pasteur
Inc., $478.05, ; 35, Matt Haynes Lawn Service, 120.00, ; 36, Jay Lions Club,
80.00, Dues. SOLID WASTE: 112, Blevins Pest & Termite Control, 25.00,
Blanket; 113, Verison Wireless, 64.06, Service; 114, AT&T, 72.81, Service;
115, Waste Management Inc., 22122.07, Landfill; 116, Mayes County Petroleum,
614.00, Supplies;
HIGHWAY:
261, White, Sandra K., 10.89, Travel; 262, Longan Construction, 790.21, Hmhl;
263, KCR International Trucks Inc., 506.24, Parts; 264, Green Country Beverage,
49.80, Supplies; 265, A-1 Wrecker Service, 60.00, Towing; 266, Green Country
Garage Door Co Inc., 559.00, Repairs; 267, Longan Construction, 4184.31, Hmhl;
268, Van Keppel Co., 270.94, Parts; 269, Four State Maintenance Supply, 137.52,
Cleaning Supplies; 270, Fleet Pride, 16.62, Repairs; 271, Cintas Uniforms,
338.88, Blanket; 272, Jim Woods Mkt., 2404.48, Fuel; 273, A&C Fire Extinguisher
Inc., 98.00, Service; 274, Detco, 132.71, ; 275, Quick Lane, 60.00, Repairs;
276, Anderson Striping, 992.36, Striping; 277, Stephens Auto (Napa), 4606.06,
Tools; 278, Thompson Diesel, 461.04, Parts; 279, Kansas Auto Parts (Napa),
7.29, Supplies; 280, Diamond Int. Trucks Inc., 78.71, Parts; 281, Kansas Auto
Parts (Napa), 13.27, Parts; 282, Kirby Smith Machinery Inc., 1508.50, Grader
Blades; 283, Wallis Lubricants Llc, 1188.98, Lubricants; 284, Lowe S, 98.06,
Supplies; 285, Keystone Equipment Co., 1459.69, Parts; 286, Verison Wireless,
56.05, Service; 287, Grand Rental Station, 38.00, Rent; 288, Grand Rental
Station, 52.99, Rent; 289, Wheeler Metals Inc., 1648.50, Pipe; 290, Wheeler
Metals Inc., 84.42, Pipe; 291, Neo Concrete & Materials Inc., 830.00,
Concrete; 292, Sisco True-Value Hardware, 24.99, Supplies; 293, Lowe S, 230.77,
Equipment; 294, Apac - Oklahoma Inc., 7162.20, Hmhl. LIEN FEE: 1, Kellpro Inc., 1718.93, Licensing. SSF: 76,
Wal-Mart-Exception Processing, 55.87, Supplies; 77, Wal-Mart-Exception
Processing, 4.11, Supplies; 78,
Patrol
Technology, 74.25, Supplies; 79, Hometown Bottled Water Service, 27.50, Water/Rent;
80, Curtiss Tate Tires & Service,
225.75, Repairs; 81, Office Depot, 700.10, ; 82, Wal-Mart-Exception Processing,
85.51, Office Supplies; 83, Verizon/MCI, 100.48, Service; 84, Melton, Charles,
632.93, Travel; 85, Stephens Auto (Napa), 105.87, Parts; 86, V&V Drug, 1605.68,
Med; 87, Verizon/Mci, 1867.22. DOC: 11, Allens Inc., 865.00, Jail Inmate
Supplies; 12, Graves Menu Maker, 1070.95, Food; 13, Homeland Stores Inc., 42.00,
Supplies; 14, Four State Maintenance Supply, 100.05, Supplies;
Resale:
34, Delaware County Journal, 141.58, Publications. MTCF: 9, Hamby, Meagan H.,
24.59, Travel. EM CASH: 18, Quill
Corporation, 598.89, Office Supplies; 19, AT&T, 351.24, Service;
Emergency
Mangement Progress Grant: 3, Johnny's Offroad & Tire Center, 290.22,
Repairs;
Delaware
Court User Fee Revolving Fund: 4, Koch, John, 24.94, Supplies. GENERAL: 310,
Soltow Business Supply, 134.48, Office Supplies; 311, Postage By Phone Reserve
Acct, 1000.00,
Postage;
312, Soltow Business Supply, 336.60, Furniture; 313, Price, Brad, 250.80,
Travel; 314, Grove Electric & Lighting, 63.73, Supplies; 315, Blevins Pest
& Termite Control, 300.00, Blanket; 316, Thyssen-Krupp Elevator Corp.,
276.25, Maintenance; 317, AEP, Public Service Co. Of Okla., 1042.65, Service;
318, Shotpouch, Pamela G., 5.20, Insurance; 319, Hometown Bottled Water
Service, 5.50, Water/Rent. SOLID WASTE
GRANT: 1, Solid Waste, 2875.00, Reimbursement.
Roll call: Commissioner Cornell -yes, Commissioner
Kendrick – yes, Commissioner Crowder- yes.
Motion carried.
AGENDA #4- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from officers as follows: Dist. Atty.’s office, Co. Clerk’s office, Health Dept., and Assessor’s Dept. Roll call: Commissioner Cornell-yes, Commissioner Kendrick–yes, Commissioner Crowder- yes. Motion carried.
AGENDA #5- A motion was made by
Commissioner Cornell and seconded by Commissioner
Kendrick
to receive/file/discuss any reports from engineers for Delaware County
road/bridge projects. Tim McCrary
reported on road/bridge projects. Roll
call: Commissioner Cornell-yes,
Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA
#6- A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to approve of the hiring of the Municipal Finance Services, Inc. to
write a proposal on finance plan and funding resources for Renovation of old
jail for possible consideration as recommended by the Co. Public Facilities
Authority. Roll call: Commissioner
Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder- yes. Motion
carried.
AGENDA
#7- A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve transfer of funds for Co. General From 20-H (Retirement)
$85.25 and From 20-J (Health) $206.31 into 04-A (Pers. Serv.). Roll call: Commissioner Cornell-yes,
Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#8-A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to receive and forward to insurance company Notice of Tort claim by
Alfred Nix for damage to windshield by Solid Waste Truck. Roll call: Commissioner Cornell-yes,
Commissioner Kendrick-yes, Commissioner Crowder- yes. Motion carried.
AGENDA #9- A motion was made by Commissioner Kendrick and seconded
by Commissioner Cornell to approve of rental contract between Hometown Bottled
Water and the Co. Treasurer’s Dept. and the Co. Clerk’s Dept. for water machine
lease. Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #10- A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of rental agreement between Dist. #2 and Longan Construction Co. for lease of Asphalt Machine. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to advertise for sealed bids on installation of Ceiling Tiles and Insulation a the Delaware County community Center. Bids will be opened for review and possible acceptance in regular meeting of 8/13/09 at 9:00Am in the Co. Commissioner’s meeting room Jay, OK. Bids will be received no later than 8/28/09 at 4:00Pm in the Co. Clerk’s office Jay, OK. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of contract agreement between Delaware Co. Health Dept. and Innovative Mobile X-Ray for provision of X-Ray services to the health Dept. in the form of Mobile Unit on site. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #13- A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve transfer of funds for the Tia Juana Fire Dept. as follows: From FD-TJ-2 (M&O) $$28,000.00 into FD-TJ-1 (Travel) $1000.00 and into FD-TJ-3 (CO) $27,000.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to discuss and receive Notice of Violation and Plan of Correction for Jail Inspection dated 5/2/09 for signature by the Board of Commissioners. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file Notice of Grant Award and Special Condition Documents from the Dept. of Justice in the amount of $48,559.00. This will purchase a finger print scanner for the Sheriff Dept.’s use. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to discuss the resolution granting approval of the Grand Lake Public Works Authority to borrow money from the Oklahoma Water Resources Board (OWRB) for repairs to sewage plant and pump station on. DA Wyant has recommended to the Board of Commissioners this motion be tabled for one (1) week in order to research final documents before approving. Motion has been tabled to August 10, 2009 by the Board of Co. Commissioners. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #24-New business/none submitted.
AGENDA #25-Public Comments: Judith Read presented Board of Commissioners with the minutes from the Water Resources Board.
ATTEST:
BILLY CORNELL -Chairman
CAROL FORTNER
Delaware County Clerk KEN CROWDER -Member
DAVE KENDRICK -Member