DELAWARE COUNTY COMMISSIONERS MEETING
July
27, 2009
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on July 27, 2009 at 9:04 A.M
and recessed at 1:30 PM. Agenda was
posted July 23, 2009 at 8:55 AM on east entrance door and the south west
entrance.
Members
of the Board present were Chairman - Billy Cornell and Commissioner Dave
Kendrick –Member, and Commissioner Ken Crowder – Member. The Board of Delaware County Commissioners
are hereby authorized to take action on the following items:
AGENDA
#1-A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to approve the agenda as posted.
Roll call: Commissioner Cornell -yes, Commissioner Kendrick – yes,
Commissioner Crowder-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve the minutes of meeting dated 07/20/09 and Special Meeting of 7/13/09. Roll call: Commissioner Cornell -yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick
and seconded by Commissioner Crowder to approve payment of all claims as
presented to the Board of Commissioners by the County Clerk -Carol Fortner as
follows:
2008-2009
SCPF: 98, Bob Barker Co., 91.40, Supplies. County Health: 405, H & H
Plumbing, 800.00. SSF: 1137, Shell Fleet Plus, 640.05, Blanket; 1138, Fuelman
Of Oklahoma, 9820.35, Blanket. FIRE
DEPTS.: 1013, W S Darley & Co., 836.79, Supplies; 1014, Lakewood Ace Hardware,
149.52, Blanket; 1015, Speedys 66, 92.60, Blanket; 1016, W S Darley & Co.,
1385.06, Supplies.
2009-2010 E911: 28, Acco-Sig, 5000.00, Insurance; 29,
AT&T, 1190.00, Service; 30, Lightyear Network Solutions Llc, 18.97,
Service. FIRE DEPTS.: 26, Campbell
Construction Co., 725.00, Construction; 27, AT&T, 53.14, Service; 28,
Beck’s Garage, 181.90, Tires; 29, Beck S Garage, 656.30, Repairs; 30,
Sixkiller, Tracy, 575.00, Vehicle; 31, Beck S Garage, 391.00, Repairs; 32, Beck
S Garage, 127.57, Repairs; 33, Rec-Tec, 240.00, Supplies; 34, 4 B Service
Center, 161.00, Parts; 35, Grand Savings Bank, 1538.86, Lease/Pur; 36, Grand
Savings Bank, 6815.59, Lease/Pur; 37, Gall’s Incorporated, 1274.98, Equipment;
38, Midwest Paging, 212.80, Service; 39, New-Mac Electric Cooperative, 29.68,
Utilities. CO. HEALTH: 21, Lowe S,
80.94, ; 22, Glaxo Smith Kline Financial, 732.00, Supplies; 23, Xerox Capital
Services Llc, 108.97, ; 24, AT&T Mobility, 71.71, ; 25, Pitney Bowes,
400.00, Postage; 26, Lakeland Office Systems, 83.60, ; 27, Courtyard Printing,
100.00, Service; 28, Innovative X-Ray, 90.00, Service; 29, Henry Kraft Inc.,
218.61, Supplies; 30,H & H Plumbing, 26.60, Service; 31, Lakeland Office
Systems, 5091.10, Equipment. SOLID
WASTE: 102, Oklahoma Employment Sec. Comm., 1498.82, Taxes; 103, Southwest
Missouri Truck Center, 4366.39, Parts; 104, Ark Valley Petroleum, 3498.00,
Fuel; 105, Quill Corporation, 313.95, ; 106, AT&T Mobility, 177.41, Service;
107, AT&T Mobility, 157.83, Service; 108, Pike Pass, 654.00, Pike Pass;
109, Century Tel, 71.20, Service; 110,Grand Savings Bank, 11198.94, Lease/Pur;
111, Acco-Sig, 47000.00, Insurance. HIGHWAY: 218, Oklahoma Employment Sec. Comm.,
2763.67, Taxes; 219, Wallis Lubricants Llc, 638.00, Lubricants; 220, Interstate
Salvage, 60.00, Archive; 221, T & W Tires, 960.00, Tires; 222, T & W
Tires, 2548.00, Tires; 223, Lowe S, 175.00, Supplies; 224, Longan Construction,
934.36, Proline; 225, Wal-Mart-Exception Processing, 31.63, Supplies; 226,
Warrior Of Arkansas Inc., 619.05, Parts; 227, Jim Woods Mkt., 2675.85, Fuel;
228, Chad Crank Towing, 75.00, Towing; 229, P & K Equipment Inc., 11919.64,
Tractor Mower; 230, Longan Construction, 7259.74, Hmhl; 231, Mac Tractor Parts
Inc., 315.00, Parts; 232, Kansas Auto Parts (Napa), 34.23, Parts; 233, Stephens
Auto (Napa), 321.43, Parts; 234, Diamond Int. Trucks Inc., 4099.75, Parts; 235,
Longan Construction, 4674.32, Hmhl; 236, Country Sales Service, 854.42,
Repairs; 237, Longan Construction, 2979.40, Hmhl; 238, Jim Woods Mkt., 2144.60,
Fuel; 239, Oklahoma Corporation Comm., 37.50, Filing Fee; 240, AEP, Public
Service Co. Of Okla., 496.64, Service; 241, Accu-Screen Inc., 25.00, Testing;
242, Accu-Screen Inc., 77.46, Testing; 243, Accu-Screen Inc., 96.84, Drug
Testing; 244, Hopper Md, Robert W,
27.00, Physical; 245, Jim Woods Mkt., 3017.80, Fuel; 246, Harrison Tires,
27.50, Tires; 247, Century Tel, 103.15, Service; 248, AT&T Mobility, 99.55,
Service; 249, Acco-Sig, 9250.00, Insurance; 250, Acco-Sig, 9250.00, Insurance;
251, Acco-Sig, 9250.00, Insurance; 252, Scurlock Industries, 39399.92, Special
Project; 253, Neo Concrete & Materials Inc., 1020.00, Concrete; 254, Neo
Concrete & Materials Inc., 85.00, Concrete; 255, Ozark Crane Services,
4826.50, Service; 256, Green Country Farm & Home, 26.25, Supplies; 257,
Lowe S, 5.94, Supplies. SSF: 58,
Stephens Auto (Napa), 53.66, Service; 59, Kansas Lube & Tire, 7.00,
Repairs; 60, Sumpter Auto Lube Express, 430.77, Repairs; 61, Accu-Screen Inc.,
100.00, Testing; 62, R-Keys Inc., 12.40, Misc; 63, Curtiss Tate Tires And
Service, 38.68, Service; 64, Chad Crank Towing, 293.00, Towing; 65, Russell
Cellular, 147.14, Communication Equipment; 66, Wal-Mart-Exception Processing,
64.03, Office Supplies; 67, Russell Cellular, 150.98, Communication Equipment;
68, Postage By Phone Reserve Acct, 89.96, Postage; 69, Hay, Mike, 52.50,
Repairs; 70, AEP, American Electric Power, 200.00, Rent; 71, Mid-West Printing
Co., 394.20, Supplies; 72, Stephens Auto (Napa), 119.90, ; 73, Chad Crank
Towing, 316.25, Repairs; 74, Pitney Bowes Inc., 55.50, Lease; 75, Jay Utilities
Authority, 28.50, Utilities. DOC: 6,
Bob Barker Co., 117.10, Jail Inmate Supplies; 7, Four State Maintenance Supply,
100.05, Supplies; 8, Homeland Stores Inc., 42.00, Food; 9, Graves Menu Maker,
1157.91, Food; 10, Wal-Mart-Exception Processing, 88.66, Jail Inmate
Supplies. RESALE: 32, Delaware County
Journal, 21.95, Public Auction; 33, Delaware County Journal, 89.55,
Publications. LAW LIBRARY: 1, Law Library
Revolving Fund, 7103.38. MTCF: 8, Duncan, Susan Carol, 20.35, Travel. EM CASH:
17, Acco-Sig, 2000.00, Insurance. CARF: 1, Automated Systems Inc., 76.50, Service.
USE TAX: 1, Brown Design Group, 1519.97, Prof Services. DCUFRF: 2, Metal Fab
Trophy Shop, 16.37, Supplies; 3, District Attorney, 584.62, Reimbursement. GENERAL: 288, Crowder, Kenneth A., 244.43,
Travel; 289, Lakeland Office Systems, 52.29, Maintenance; 290, Lakeland Office
Systems, 157.37, Maintenance; 291, Cartridge World, 21.98, Office Supplies;
292, Soltow Business Supply, 551.51, Office Supplies; 293, MCI, 76.80, Service;
294, Soltow Business Supply, 127.50, Office Supplies; 295, Heartland Ag Business
Group, 30.00, Misc; 296, AT&T Mobility, 35.80, Service; 297, Delaware
County Journal, 26.80, ; 298, Grand Lake Lock & Safe, 75.00, Service; 299,
Steele S Janitorial, 2375.00, Blanket; 300, Acco-Sig, 145242.00, Insurance;
301, Steele S Janitorial, 700.00, Blanket; 302, Crittenden, Gary N., 43.83,
Insurance; 303, Acco-Sig, 7000.00, Insurance; 304, State Auditor &
Inspector, 13186.10, Prof Services; 305, Oklahoma Employment Sec. Comm.,
5781.11, Taxes. 2008-2009
SCPF: 99, Tiger Commissary Services, 25.68, Taxes; 100, Tiger Commissary
Services, 242.09, Supplies. 2009-2010 USE TAX: 2, Allied Roofing Systems Llc,
39772.31, Prof Services.
Roll call: Commissioner Cornell -yes, Commissioner
Kendrick – yes, Commissioner Crowder- yes.
Motion carried.
AGENDA #4- A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file monthly reports from officers as follows: Dist. Atty.’s office. Roll call: Commissioner Cornell-yes, Commissioner Kendrick–yes, Commissioner Crowder- yes. Motion carried.
AGENDA #5- A motion was made by
Commissioner Crowder and seconded by Commissioner
Kendrick
to receive/file/discuss any reports from engineers for Delaware County
road/bridge projects. Tim McCrary
reported on road/bridge projects. Roll
call: Commissioner Cornell-yes,
Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA
#6- A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve resolution programming industrial access road project
located on S580 Road from Hwy. #59 South to E 250 Rd. (Longan’s Concrete). Roll call: Commissioner Cornell-yes,
Commissioner Kendrick-yes, Commissioner Crowder- yes. Motion carried.
AGENDA
#7- A motion was made by Commissioner
Cornell and seconded by Commissioner Kendrick to advertise for sealed
bids on the lease purchase of asphalt paving machine for Delaware Co. Dist. #2
commissioner. Bids will be opened and
reviewed for possible acceptance in regular meeting of 08/17/09 at 9:00 AM in
the Co. Commissioner’s meeting room, Jay, OK.
Bids will be received no later than 4:00PM on 08/14/09 in the Co.
Clerk’s office, Jay ,OK. Roll call:
Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner
Crowder-yes. Motion carried.
AGENDA
#8-A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to approve transfer of funds within Highway Cash for Dist. #3 $7000.00
from T-2 (M&O) into T-1. Roll call:
Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder- yes.
Motion carried.
AGENDA #9- A motion was made by Commissioner Crowder and
seconded by Commissioner Kendrick to advertise for sealed bids on the purchase
of weather radios for Delaware Co. Emergency Mgt. Bids will be opened and reviewed for possible acceptance in the
regular meeting of 08/17/09 at 9:00AM in the Co. Commissioner’s meeting room
Jay, OK. Bids will be received no later
than 4:00PM in 08/14/09 in the Co. Clerk’s office Jay, OK. Roll
call: Commissioner Cornell-yes,
Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #10- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve all blanket purchase orders for the Month of August 2009 as follows:
DIST. 1: Cintas Uniforms $500.00, Katner Mills 500.00, O’Reilly’s Automotive $800.00, Lowes $500.00, Sisco True Value $300.00, Kemp Stone $5000.00. DIST. 2: Lindly’s $200.00, Jay Plumbing $200.00, O’Reilly’s auto $200.00, Cintas $300.00, TH Rogers $400.00, Stephens Auto $2000.00. DIST. 3: Stephens auto $2000.00, Kansas Bldg. Supply $400.00, Cintas $500.00, Airgas Mid-South $100.00, Baker’s Five Acres 4200.00, Hometown Bottled Water $50.00, Lindly’s $400.00, Kansas Auto $400.00. CO. CLERK: Walmart $200.00. CO. SHERIFF: Shell Fleet Plus $900.00, Fuelman $10,000.00, V&V Drug $1000.00. SOLID WASTE: Airgas Mid South $200.00, Blevins Pest $25.00, Cintas Uniforms $900.00, Hometown Bottled Water $150.00, Katner Mills $1000.00, Lowes $1000.00, SW Missouri Truck $4000.00, Stephens Auto $3000.00. ASSESSORS DEPT.: Hometown Bottled Water $100.00, Walmart $200.00, Walmart $100.00, Lowes $200.00. DRUFRF: Walmart $250.00. E-911: Hometown Bottled Water $100.00, Auto Lube Express $100.00, TH Rogers $200.00, Walmart $300.00, Jay Plumbing $100.00. CO. HEALTH DEPT.: Walmart $300.00. BERNICE FD: Lowes $125.00, Katner Mills $125.00, John’s Tractor $125.00, REC TEC $125.00, Atwoods $125.00. BUTLER FD: O’Reilly Auto $250.00, Katner Mills $250.00, Lowes $250.00, Walmart $250.00. COWSKIN FD: Lowes $500.00, O’Reilly’s $200.00, Sisco True Value $100.00, Ark Valley $500.00, Ottawa Co. Farm $1000.00. EUCHA FD: Allen’s Texaco $1000.00. FLINT RIDGE FD: Kansas Auto $100.00, Kansas Bldg. Supply $150.00, Anderson’s $750.00, Twisters $650.00, Smitty’s Body Shop $2500.00. HICKORY GROVE FD: O’Reilly’s Auto $350.00, Lowes $1000.00. KANSAS FD: T&T $500.00, Kansas Bldg. Supply 4500.00, O’Reilly’s Auto $500.00. KENWOOD FD: O’Reillys Auto $300.00, Emergency Med. Prod. $150.00. LEACH FD: Spring Place Country Store $500.00, Kansas Bldg. Supply $700.00. OAKS FD: Walmart $250.00, Spring Place Country Store $750.00, Kansas Auto $200.00. TIA JUANA FD: Lakewood Ace Hardware $250.00, Harold’s Auto $250.00, Langley Home Cntr. $250.00. TIFF CITY FD: Tiff city Store $500.00, O’Reilly’s Auto $500.00. W. SILOAM SPRINGS FD: Smitty’s Truck Shop $2500.00. COMM. CTR. (20-I): Steele Janitorial Serv. $700.00, Hutchison Heat & Air $500.00, Jay Plumbing $500.00, Orkin Pest $150.00. GENERAL (20-D): Hometown Bottled Water $25.00, Delaware Co. Journal $1500.00, Steele Janitorial $2375.00, All Pro Lawn Care $700.00, Hutchison Heat & Air $500.00, Jay Plumbing $500.00, Blevins Pest $300.00, Tim’s Electric $500.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve set up of Highway Cash for the month of August 2009 as follows:
T-1 $125,000.00; T-1-B $$1000.00; T-1-C $200.00; T-2 $50,473.88; T-2-A $900.00, T-2-B $28,000.00; T-6 $2000.00 for a Total of $207,573.88. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and forward Notice of Tort Claims for two (2) claims from the Ozark Telephone Co. concerning damage to line in District #1 to the insurance company (ACCO). Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #13- A motion was made by Commissioner Crowder and seconded by commissioner Kendrick to advertise for sealed bids on the lease purchase of one (1) new Asphalt Milling Machine for Dist. #1 & 3 Commissioners. Bids will be opened and reviewed for possible acceptance in regular meeting of 8/17/09 at 9:00AM in the Commissioners meeting room Jay, OK. Bids will be received no later than 4:00 PM on 8/14/09 in the Co. Clerk’s office Jay, OK. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to meet with Peggy Pendergraft and Sidney Dove to discuss the Delaware Co. Community Center. Questions were asked about the building’s repairs to the roof and ceiling. There were also questions asked about who is responsible for booking and janitorial services to alternate library room. Commissioner Kendrick made a motion that the responsible party for booking and services of alternate room be remanded to Delaware County Commissioners office. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Cornell and seconded by commissioner Crowder to approve sponsorship of Rural Water Dist. #9 for application of Reap Grant and signing of resolution and all necessary documents of application. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of designation of a new officer for the Solid Waste Dept. for the FY 2009-2010 Requisitioning Officer-Amanda Moffett. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of designation of officers for the Kansas Fire Dept. as follows: Requisitioning Officers-David Spencer and Darrel Pickup; Receiving Officers-Tonya Kaiser and Tony Hyso; Inventory Officer-David Wood. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of blanket purchase order to Warrior of Arkansas for repairs to grader #D307-0120 for Dist. #1 in the amount of $10,000.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to advertise for sealed bids on the lease purchase of new or used asphalt roller for Dist. #1 Commissioner. Bids will be opened and reviewed for possible acceptance in regular meeting of 8/17/09 at 9:00 AM in the Commissioner’s meeting room, Jay, OK. Bids will be received no later than 4:00PM on 8/14/09 in the Co. Clerk’s office , Jay, OK. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of resolution requesting additional monies on CR-121C(118) Mission Road for Dist. #1. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of blanket purchase orders for Dist. #3 to Kansas Auto-$200.00 and Stephens Auto-$500.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #22-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve 324-A claim requesting payment on completed lake access SAP-121D(123) Ross Acres for Dist. #2. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #23-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of resolution supporting the composting of sludge at Grove Municipal Services Authority Waste Water Treatment Facility in accordance with Delaware Co. Solid Waste Mgt. Plan. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #24-New business/none submitted.
Public Comments: Mr. Gary Heitgrass-Homebuilder/contractor for Eagle Bluff Development stated that there was a problem with the section line road E.320 in Afton, (D-1 Monkey Island area). This road had been torn up by County workers in June and that it had not been finished to date. Mr. Heitgrass asked when it would be completed. This road is in Comm. Crowder’s Dist. #1. The following homeowners were in attendance to make complaints on condition of the road E. 320:
Bob Corlett, Rami Masri, K.G. Parman, Louise Grandbergen, Wanda Harris, Gary Heitgrass, Jerry Brother, Vicki Hitzgarr, Peggy Reeser, Don Reeser. Co. Commissioner Ken Crowder explained the situation and stated that the road would be completed as soon as is possible according to the circumstances.
ATTEST:
BILLY CORNELL -Chairman
CAROL FORTNER
Delaware County Clerk KEN CROWDER -Member
DAVE KENDRICK -Member