DELAWARE COUNTY COMMISSIONERS MEETING
June
29, 2009
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on June 29, 2009 at 9:01A.M and
recessed at 2:15 PM. Agenda was posted
June 25, 2009 at 9:00 AM on east entrance door and the south west
entrance.
Members
of the Board present were Chairman - Billy Cornell and Commissioner Dave
Kendrick –Member, and Commissioner Ken Crowder – Member. The Board of Delaware County Commissioners
are hereby authorized to take action on the following items:
AGENDA
#1-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve the agenda as posted.
Roll call: Commissioner Cornell -yes, Commissioner Kendrick – yes,
Commissioner Crowder-yes. Motion carried.
AGENDA
#2-A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to approve the minutes of meeting dated 06/22/09. Roll call: Commissioner Cornell -yes,
Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick
and seconded by Commissioner Crowder to approve payment of all claims as
presented to the Board of Commissioners by the County Clerk -Carol Fortner as
follows:
2008-2009
Sheriff Commissary Profit Fund: 81, Tiger Commissary Services, 57.16, Taxes;
82, Tiger Commissary Services, 53.60, Taxes; 83, Tiger Commissary Services,
490.33, Supplies; 84, Tiger Commissary Services, 512.57, Supplies; 85, V&V
Drug, 118.51, Med; 86, TH Rogers Lumber Co., 17.35, Supplies; 87, Homeland
Stores Inc., 48.00, Food; 88, Tiger Commissary Services, 51.62, Taxes; 89,
Tiger Commissary Services, 477.54, Supplies; 90, Precision Dental & Dentures,
142.00, Dental Service. CO. HEALTH
DEPT. 390, Pitney Bowes, 625.98, ; 391, Lakeland Office Systems, 83.60, ; 392,
Mease Medical Clinic, 88.00, Blanket; 393, AT&T Mobility, 71.41, Service;
394, Lowe S, 333.00, Equipment; 395, Dillinger, Reagan, 940.00. SOLID WASTE: 1560, Jim Woods Mkt., 3904.65,
Fuel; 1561, Waste Management Inc., 19769.30, Landfill; 1562, AT&T Mobility,
176.23, Service; 1563, At&T Mobility, 157.37, Service; 1564, Century Tel,
72.97, Service; 1565, Alltel Communications Llc, 67.67, Service; 1566, Southern
Tire Mart Llc, 4854.26, Tires; 1567, Mayes County Petroleum, 2656.22, Supplies;
1568, Accu-Screen Inc., 74.96. HIGHWAY:
3022, Allen, Leroy, 27.50, Travel; 3023, Dub Ross Company Inc., 1400.54, Pipe;
3024, Scott Equipment Co. Llc, 68.88, Parts; 3025, Kemp Stone Co Inc., 826.14,
Rock; 3026, Katner Mills (Napa), 395.13, Blanket; 3027, Baker S Five Acres,
66.95, Blanket; 3028, O-Reilly Automotive Inc., 639.69, Blanket; 3029, Jim
Woods Mkt., 3770.87, Fuel; 3030, Ark Valley Petroleum, 2908.50, Fuel; 3031,
Stephens Auto (Napa), 1764.45, Blanket; 3032, TH Rogers Lumber Co., 14.68,
Blanket; 3033, P & K Equipment Inc., 16.58, Parts; 3034, Southern Tire Mart
Llc, 5321.00, Tires; 3035, Kemp Stone Co Inc., 5838.90, Blanket; 3036, KCR
International Trucks Inc., 1815.23, Service; 3037, KCR International Trucks
Inc., 2194.01, Parts; 3038, Kemp Stone Co Inc., 3205.82, Blanket; 3039, Shipley
Motor Equipment Co., 129.88, Parts; 3040, Asphalt Zipper, 493.20, ; 3041, Show
Me Equipment, 80.32, Tools; 3042, OCI, 272.50, Signs; 3043, Warrior Of Arkansas
Inc., 16.82, Parts; 3044, Warrior Of Arkansas Inc., 255.62, Parts; 3045, T
& W Tires, 1708.32, Tires; 3046, Warrior Of Arkansas Inc., 1155.12, Parts;
3047, Kansas Auto Parts (Napa), 163.13, Blanket; 3048, Hometown Bottled Water
Service, 11.50, Blanket; 3049, Lowe S, 171.21, Blanket; 3050, Sisco True-Value
Hardware, 99.69, Blanket; 3051, Wolfmasters Auto Glass Ptn, 550.00, Repairs;
3052, Ark Valley Petroleum, 1993.00, Fuel; 3053, Interstate Salvage, 40.00,
Parts; 3054, Grove Winnelson Co., 75.54, Supplies; 3055, Victor L. Phillips,
246.77, Parts; 3056, Quill Corporation, 78.25, Office Supplies; 3057, OCI,
165.00, Signs; 3058, Osbourns Automotive Store, 318.83, Parts; 3059, Springdale
Tractor Inc., 316.52, Parts; 3060, Warrior Of Arkansas Inc., 225.01, Parts;
3061, Warrior Of Arkansas Inc., 461.95, Parts; 3062, Van Keppel Co., 180.06,
Parts; 3063, Apac - Oklahoma Inc., 173.00, Hmhl; 3064, Southern Tire Mart Llc,
525.00, Tires; 3065, Keystone Equipment Co., 462.00, Parts; 3066, Stephens Auto
(Napa), 1875.59, Blanket; 3067, Kansas Building Supply Inc., 26.90, Blanket;
3068, Century Tel, 115.69, Service; 3069, At&T Mobility, 143.85, Service;
3070, Alltel Communications Llc, 58.31, Service. CCC: 34, All Pro Lawn Care, 300.00, Blanket. LIEN FEE: 16, Kellpro Inc., 1529.10, System
Support. SSF: 1109, Wal-Mart-Exception Processing, 40.75, ; 1110, O-Reilly
Automotive Inc., 13.66, Parts; 1111, Delaware County Health Dept., 60.00, Prof
Services; 1112, Larry S Kansas Lube & Tire, 77.85, Service; 1113, Alltel
Communications Llc, 2101.50, Service; 1114, Wal-Mart-Exception Processing,
95.44, Supplies; 1115, Graves Menu Maker, 984.89, Food; 1116, Kansas Auto Parts
(Napa), 43.98, Parts; 1117, Pitney Bowes, 56.99, Postage; 1118, V&V Drug,
465.94, Med; 1119, Oklahoma Dept Of Public Safety, 350.00, Olets; 1120, Aep,
American Electric Power, 200.00, Service; 1121, Mease Medical Clinic, 65.00,
Prof Services; 1122, Wal-Mart-Exception Processing, 21.50, ; 1123,
Wal-Mart-Exception Processing, 75.48, Supplies; 1124, Mease Medical Clinic,
65.00, Physical; 1125, Accu-Screen Inc., 46.84, Testing; 1126, Mease Medical
Clinic, 65.00, Prof Services; 1127, Allens Inc., 972.00. DOC: 247, Homeland Stores Inc., 30.00,
Supplies; 248, Homeland Stores Inc., 36.00, ; 249, Four State Maintenance Supply,
100.05, Cleaning Supplies; 250, Four State Maintenance Supply, 100.05, Cleaning
Supplies; 251, Wal-Mart-Exception Processing, 15.37, Supplies; 252, Jay
Plumbing & Electric Supply, 54.87, Repairs; 253, V&V Drug, 113.54, Med;
254, V&V Drug, 988.49, Blanket; 255, Homeland Stores Inc., 48.00,
Food. RESALE: 380, Pitney Bowes Inc.,
2481.00, Lease. MTCF: 89, Hochatown Country Lodge, 70.00, Lodging. EM Cash: 62,
Office Depot, 69.98, ; 63, Chad Crank Towing, 30.00, Service; 64, Delaware
County Dist #2, 274.48, Fuel; 65, Hopper
Md, Robert W, 27.00, Physical; 66, At&T, 265.87, Service. E911: 425, Hometown Bottled Water Service,
33.00, Blanket. FIRE DEPTS.: 968, Grand Savings Bank, 1538.86, Lease/Pur; 969,
Rec/Ne Okla Electric Coop, 123.00, Utilities; 970, Allied Waste Service Llc,
72.99, Service; 971, At&T, 276.87, Service; 972, Gmsa, 74.10, Utilities;
973, Oklahoma Fire Chiefs Assoc, 26.00, Membership; 974, Rec/Ne Okla Electric
Coop, 168.98, Service; 975, U.S. Postmaster, 220.00, ; 976, Northside Sales,
1325.05, Supplies; 977, Sisco True-Value Hardware, 76.29, Blanket; 978, Ark
Valley Petroleum, 42.81, Blanket; 979, Rec-Tec, 4500.00, Equipment; 980,
O-Reilly Automotive Inc., 33.97, Blanket; 981, Kansas Building Supply Inc.,
62.60, Blanket; 982, Kansas Building Supply Inc., 2.30, Blanket; 983, Cox S
Garage & Wheel Alignment, 274.31, Repairs; 984, At&T Mobility, 67.67,
Service; 985, Marine Center Inc., 5300.00, Fd Equip; 986, Campbell, Sheyanne,
150.00, ; 987, Allen S Sinclair Station, 237.02, Blanket; 988, Aep, Public
Service Co. Of Okla., 90.99, Utilities; 989, Grand Telephone Co., 32.10,
Service; 990, Lowe S, 202.91, Blanket; 991, Allen S Sinclair Station, 274.75,
Blanket. RMP: 171, Cdwg Government Inc., 174.55, Equipment; 172, Monroe Systems
For Business, 101.50, Office Supplies; 173, Cartridge World, 48.97, ; 174,
Mid-West Printing Co., 2524.19, Steel/Metal; 175, Mid-West Printing Co.,
751.56, Supplies. USE TAX: 8, Allied
Roofing Systems Llc, 37999.24, Repairs; 9, Precision Wireless Internet, 178.45,
Repairs. Ced-1-3-08: 33, Kemp Stone Co
Inc., 1460.94. GENERAL: 4005, O-Reilly
Automotive Inc., 24.99, Parts; 4006, Soltow Business Supply, 971.85, Office
Supplies; 4007, Computer Boy, 120.00, Repairs; 4008, Lakeland Office Systems,
63.41, ; 4009, Denney, Barbara A, 89.10, Travel; 4010, Ousley, Dian R., 85.25,
Travel; 4011, Denney, Barbara A, 612.49, Travel; 4012, National 4-H
Council-Supply Service, 558.75, Supplies; 4013, Office Depot, 73.43, Supplies;
4014, TH Rogers Lumber Co., 108.94, Supplies; 4015, Poster Compliance Center,
69.00, Service; 4016, Precision Wireless Internet, 47.95, Service; 4017,
Cimarron Hotel, 72.80, Lodging; 4018, Hurt, W. Leon, 193.79, Travel; 4019,
Miller, Deborah L., 92.95, Travel; 4020, AT&T Mobility, 35.61, Service;
4021, All Pro Lawn Care, 420.00, Blanket; 4022, Blevins Pest & Termite
Control, 300.00, Blanket; 4023, Watchdog Automation Systems, 532.20, Repairs;
4024, Tim’s Electric Inc., 1204.23, Service; 4025, City Of Jay, 500.00, Rent;
4026, Hutchison Heating & Air Inc., 395.00, Blanket; 4027, Steele Janitorial,
2375.00, Blanket; 4028, Steele Janitorial, 700.00, Blanket; 4029, Becky's
Embroidery, 277.80, ; 4030, Delaware County Fair Board, 9094.30, Misc. Roll Call: Commissioner Cornell-Yes,
Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion Carried.
AGENDA #4- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from officers as follows: No reports received. Roll call: Commissioner Cornell-yes, Commissioner Kendrick–yes, Commissioner Crowder- yes. Motion carried.
AGENDA #5- A motion was made by
Commissioner Crowder and seconded by Commissioner
Kendrick
to receive/file/discuss any reports from engineers for Delaware County
road/bridge projects. Tim McCrary
reported on road/bridge projects. Roll
call: Commissioner Cornell-yes,
Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA
#6- A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve Employee & Employer contribution rates for FY 2009-2010
on retirement. Beginning 07/01/09 for
the fiscal year 2010, Employer Contribution will be 15.5% and Employees will be
3.5%. This will be a total of 19%. Roll call: Commissioner Cornell-yes,
Commissioner Kendrick-yes, Commissioner Crowder- yes. Motion carried.
AGENDA
#7-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve set up of Highway Cash as follows: T-1 $113,000.00; T-1-B
$1000.00; T-1-C $400.00; T-2 $69,149.08; T-2-A $800.00; T-2-B $27,000.00; T-6
$1000.00 for a total of $212,349.08.
Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes,
Commissioner Crowder-yes. Motion carried.
AGENDA
#8- A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to approve all blanket purchase orders for the month of July 2009 as
follows: DIST. #1: Cintas Uniforms-$500.00; Katner Mills-$500.00; O’Reilly’s
Auto-$800.00; Lowes-$500.00; Sisco True Value-$300.00; Kemp Stone-$10,000.00. DIST. #2: Lindly’s-$200.00; Jay Plumbing-$200.00; O’Reilly’s Auto-$200.00;
Cintas-$300.00; TH Rogers-$400.00; Stephens-$2000.00. DIST. #3: Stephens Auto-$2000.00; Kansas Bldg. Supply-$400.00;
Cintas-$500.00; Airgas MidSouth-$100.00; Baker’s Five Acres-$200.00; Hometown
Bott. Water-$50.00; Lindly’s-$400.00; Kansas Auto -$400.00. GEN. 20-D: Hometown
Bott. Water-$25.00; Delaware Co. journal-$1500.00; Steele Janitorial-$2375.00;
All Pro Lawn Care-$700.00; Hutchison Heat/Air-$500.00; Jay Plumbing-$500.00;
Blevins Pest-$300.00; Tim’s Electric-$500.00.
CCC: Steele Janitorial-$700.00; Hutchison Heat/Air-$500.00; Jay
Plumbing-$500.00; Orkin-$150.00. CO.
CLERK: Walmart-$200.00. SHERIFF’S
DEPT.: Shell Fleet Plus-$900.00; Fuelman-$10,000.00; V&V
Drug-$1000.00. SOLID WASTE: Airgas
MidSouth-$200.00; Blevins Pest Control-$25.00; Cintas Uniforms-$900.00;
Hometown Bott. Water-$150.00; Katner Mills-$1000.00; Lowes-$1000.00; SW MO
Truck Cntr.-$4000.00; Stephnes Auto-$3000.00.
ASSESSOR’S DEPT.: Hometown Bott. Water-$100.00; Walmart-$200.00;
Walmart-$100.00; Lowes-$200.00. DCUFRF:
Walmart-$250.00. E-911: Hometown Bott. Water-$100.00; Auto Lube
Express-$100.00; TH Rogers-$200.00; Walmart-$300.00; Jay Plumbing-$100.00. CO. HEALTH DEPT.: Walmart-$300.00; Mease
Medical-$300.00. BERNICE FD:
Lowes-$125.00; Katner Mills-$125.00; John’s Tractor-$125.00; REC TEC: $125.00;
Atwoods-$125.00; Walmart-$125.00.
BUTLER FD: O’Reilly’s Auto-$250.00; Katner Mills-$250.00; Lowes-$250.00;
Walmart-$250.00. COWSKIN FD: Lowes-$500.00;
O’Reilly’s Auto-$200.00; Sisco True Value-$100.00; Ark Valley-$500.00; Ottawa
Co. Farm-$1000.00. EUCHA FD: Allen’s
Texaco-$1000.00. FLINT RIDGE FD: Kansas
Auto-$100.00; Kansas Bldg. Supply-$150.00; Anderson’s-$750.00;
Twister’s-$650.00; Smitty’s Body Shop-$2500.00. HICKORY GROVE FD: O’Reilly’s Auto-$350.00; Lowes-$1000.00. KANSAS FD: Bo’s Conv. Store-$800.00; Kansas
Bldg. Supply-$500.00; O’Reilly’s Auto-$500.00.
KENWOOD FD: O’Reilly’s Auto-$300.00; Emergency Med. Prod.-$150.00. LEACH FD: Springplace Country Store-$500.00;
Kansas Bldg. Supply-$700.00. OAKS FD:
Walmart-$250.00; Springplace Conv. Store-$750.00; Kansas Auto-$200.00. TIA JUANA FD: Lakewood Ace Hardware-$250.00;
Harold’s Auto-$250.00; Langley Home Ctr.-$250.00. TIFF CITY FD: Tiff City Store-$500.00; O’Reilly’s -$500.00. W. SILOAM SPRINGS FD: Smitty’s Truck
Stop-$2500.00. Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner
Crowder- yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of the bid from Christy Sanders on land not sold at tax sale on property known as Flint Ridge RV Park 2, Lot 184 in the amount of $50.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to receive and file certificate of dedication by Lakemont Shores POA of roadway in Echo I or Lakemont Shores. Roadway is dedicated to the public and is not the responsibility of the county to maintain. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of caterer/mixed beverage application #532995 known as Aqua Bar & Grill. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive and forward to insurance company Notice of Govt. Tort Claim and damages from Jerome Bales. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – no, Commissioner Crowder-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to advertise for sealed bids on Computer Assisted Mass Appraisal and Assessment Administration System for Delaware Co. Assessor’s office. Bids will be received no later than 07/17/09 at 4:00PM in the Co. Clerk’s office, Jay, OK. Bids will be opened and reviewed for possible acceptance in regular meeting of 07/20/09 at 9:00 AM in the Co. Commissioner’s meeting room. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to accept the lowest or best bid on Uniform Service for Commissioner Dist. #1, 2, and 3 along with Solid Waste Dept. The bid from Cintas Uniform service was accepted as the lowest and or best bid per recommendation of ADA Lelcas, a letter is to be submitted along with bid acceptance by the Commissioner’s office. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to accept lowest or best bid on Cleaning and Paper Products for a six month period as follows: Only one (1) bid was received-Four State Maintenance. The bid from Four State Maintenance was accepted as lowest or best bid on Cleaning and Paper Products. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to accept lowest or best bid on Road Materials and or Supplies, Tire Recapping for Delaware County for a six month period as follows: Tire Recapping-T&W Tire and Ozarko Tire.
HIGHWAY: Waste Rock-All bids accepted due to location of road projects as follows: Kemp Stone; APAC of Vinita; Benton Co.; Muskogee Co.; Ozark Materials; Pryor Stone. Base Rock/Crusher Rock-All bids accepted due to location of road projects as follows: Kemp Stone; Benton Co.; Pryor Stone; APAC OK. Washer Chips-All bids accepted due to location of road projects as follows: Kemp Stone; APAC OK of Vinita; Benton Co.; Pryor Stone. Native Rock Materials- All bids accepted due to location of road projects as follows: Kemp Stone; Muskogee Sand Co.; Pryor Stone; Ozark Materials; Benton Co. HMHL Asphalt- All bids accepted due to location of road projects as follows: Longan Constructio; APAC Pryor; APAC Ark. McClinton Anchor; APAC OK of Vintia; Teeters Concrete. Emulsions- All bids accepted due to location of road projects as follows: Ergon Asphalt; Coastal Energy. Bituminous Materials-Coastal Energy. Grader Blades-Lowest bid was not accepted due to availability. Best Bids were accepted due to performance and durability of blade. Accepted 2 bids due to availability of vendors as follows: Warren Cat; Kirby Smith. Ready Mix Concrete-All bids accepted due to location of road projects as follows: Mid Continent ; Teeters Concrete; Green Co. Concrete. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of Utility Permit to Grand Telephone Co. for road cut to install phone cable in Sec. 1 & 2 of Twp. 22, Rng. 22. Bond for previous permit is on deposit. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of designation of officers for County Offices for FY 2009-2010. None received. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve renewal of contracts for all County Offices. None received. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve of platting of subdivision known as Governor’s Retreat Phase V located in sec. 26-24-23. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of signing of 324A claim requesting payment to Rose & McCrary for engineering services on Bridge #84 over Cherokee Creek in the amount of $5,700.00 located 9 miles north of Hwy. 116 on S. 710 Rd. project #BRF-121C(133)CO. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #22- New business/none submitted.
AGENDA #23- Public Comments: K.G. Parham & Don Reeser had questions about the drainage on 320 road next to Golf Course in Dist. #1.
There being no further business to discuss, the meeting was recessed.
ATTEST:
BILLY CORNELL -Chairman
CAROL FORTNER
Delaware County Clerk KEN CROWDER -Member
DAVE KENDRICK -Member