DELAWARE COUNTY COMMISSIONERS MEETING
June
22, 2009
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on June 22, 2009 at 9:02A.M and
recessed at 10:30 AM. Meeting
reconvened at 1:00PM and was then recessed at 2:36 PM. Agenda was posted June 18, 2009 at 9:00 AM on east entrance
door and the south west entrance.
Members
of the Board present were Chairman - Billy Cornell and Commissioner Dave
Kendrick –Member, and Commissioner Ken Crowder – Member. The Board of Delaware County Commissioners
are hereby authorized to take action on the following items:
AGENDA
#1-A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to approve the agenda as posted.
Roll call: Commissioner Cornell -yes, Commissioner Kendrick – yes,
Commissioner Crowder-yes. Motion
carried.
AGENDA
#2-A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to approve the minutes of meeting dated 06/15/09. Roll call: Commissioner Cornell -yes, Commissioner
Kendrick – yes, Commissioner Crowder- yes.
Motion carried.
AGENDA #3-A motion was made by Commissioner Crowder
and seconded by Commissioner Kendrick to approve payment of all claims as
presented to the Board of Commissioners by the County Clerk -Carol Fortner as
follows:
2008-2009
County Health: 377, Tim S Electric Inc., 99.00, Service; 378, Oklahoma State
Dept. Of Health, 69000.62, Personal Services; 379, Hall, Kimberly, 39.05,
Travel; 380, Nichols, Jane Ann, 247.50, Travel; 381, Hounsome, Vicki, 39.60, ;
382, Pitney Bowes Inc., 602.05, ; 383, Levis
Electric, 87.00, ; 384, State Termite & Pest, 35.00, Service; 385,
Kip Shotpouch, 240.00, Janitorial Service; 386, Kip Shotpouch, 250.00, ; 387,
Lowe S, 20.88, Supplies; 388, Earp’s Tree Service, 400.00, ; 389, Peak Uptime,
5111.74. SOLID WASTE: 1506, Jim Woods
Mkt., 853.56, Fuel; 1507, Four State Maintenance Supply, 300.18, Supplies;
1508, Ark Valley Petroleum, 3958.00, Fuel; 1509, Pike Pass, 632.01, Pike Pass;
1510, Katner Mills (Napa), 89.99, Blanket; 1511, Southwest Missouri Truck
Center, 149.40, Blanket; 1512, Stephens Auto (Napa), 652.34, Blanket; 1513,
Lowes, 251.37, Blanket. HIGHWAY: 2936, Allen, Leroy, 27.50, Travel;
2937, Southwest Missouri Truck Center, 196.32, Parts; 2938, Quality Recycled
Air Filters, 21.00, Parts; 2939, Southwest Missouri Truck Center, 88.36,
Supplies; 2940, Curtiss Tate Tires And Service, 20.00, Service; 2941, Jeff
Lungren Chevrolet Inc., 6.00, Repairs; 2942, Crank, Chad, 600.00, Rock; 2943,
Cummins Central Power Llc, 74.82, Parts; 2944, Ark Valley Petroleum, 3897.41,
Fuel; 2945, Diamond Int. Trucks Inc., 122.78, Parts; 2946, Curtiss Tate Tires
And Service, 40.00, ; 2947, Wallis Lubricants Llc, 658.00, Lubricants; 2948,
Wallis Lubricants LLC, 1380.31, Lubricants; 2949, Wallis Lubricants Llc,
100.00, Lubricants; 2950, Jim Woods Mkt., 1066.95, Fuel; 2951, Grove Winnelson
Co., 45.11, Supplies; 2952, AEP, Public Service Co. Of Okla., 298.22, Service;
2953, Kemp Stone Co Inc., 22539.24, Special Project;
Ssf:
1073, Fed Ex, 92.50, Shipping; 1074, Computer Boy, 45.00, Service; 1075, Zap
Plumbing Inc., 332.60, ; 1076, V&V Drug, 1434.30, ; 1077, Berry, Mark,
105.17, Transport; 1078, V&V Drug, 362.90, Med; 1079, Wal-Mart-Exception
Processing, 225.44, ; 1080, Hometown Bottled Water Service, 22.00, ; 1081, Okla
Labor Law Poster Service, 47.25, ; 1082, Pitney Bowes Inc., 55.50, Lease; 1083,
Graves Menu Maker, 1092.50, Food; 1084, Rocic, 300.00, ; 1085, V&V Drug,
657.86, Blanket; 1086, Qwest Communications, 414.54, Service; 1087, Jay Utilities
Authority, 28.50. DOC: 243, Hopper MD, Robert W, 450.00, ; 244, Homeland Stores
Inc., 36.00, Food; 245, Wal-Mart-Exception Processing, 52.16, Supplies; 246,
Zap Plumbing Inc., 1880.59, Repairs.
MTCF: 86, Ness Inc., 25.00, Maintenance; 87, Ness Inc., 25.00,
Maintenance; 88, Ness Inc., 25.00, Maintenance. EM CASH: 53, Aep, Public Service Co. Of Okla., 119.79, Service;
54, Speedy S #4, 50.01, Fuel. E911:
414, AT&T, 1190.00, Service; 415, Wal-Mart-Exception Processing, 73.55,
Blanket.
FIRE
DEPTS.: 949, O-Reilly Automotive Inc., 105.40, Blanket; 950, My-Lor Inc.,
170.90, ; 951, Pro-Fire Equipment Llc, 3041.75, Supplies; 952, Jd Fire
Apparatus Repair, 1574.15, Repairs; 953, Longan Construction, 3800.00, ; 954,
Mid-Continent Concrete Co., 819.00, Concrete; 955, Lakewood Ace Hardware,
1198.00, Equipment; 956, Speedys 66, 56.79, Blanket; 957, Speedys 66, 65.35,
Blanket; 958, Wal-Mart-Exception Processing, 210.04, Blanket; 959, Springplace
Country Store, 296.85, Blanket; 960, Chief Fire & Safety Co. Inc., 435.00,
Gear; 961, New-Mac Electric Cooperative, 30.09, Utilities; 962, Sst, 167.54,
Service; 963, Nichols, Kyle, 399.85, Travel; 964, Lakewood Ace
Hardware,
205.41, Blanket; 965, Harold S Auto Parts (Napa), 4.99, Blanket; 966, Rec-Tec,
1036.50, ; 967, Katner Mills (Napa), 393.96, Parts. RMP: 159, Pitney Bowes Inc., 333.00, Lease; 160, Lakeland Office
Systems, 141.16, Maintenance; 161, Mci, 60.71, Service. CED-1-3-08: 32, Walter Specialty Service,
2500.00. SSFF: 7, Ultramax, 696.00,
Ammunition; 8, Oklahoma Police Supply LLC, 465.00, Ammunition. EMPG: 69, Sumpter Auto Lube Express, 426.74,
Repairs; 70, Stephens Auto (Napa), 58.40, Parts GENERAL: 3876, U.S. Postmaster, 180.00, Rent; 3877, Coda, Okla Co
Treasurer, 146.00, Dues; 3878, Cartridge World, 336.99, Supplies; 3879,
Crowder, Kenneth A., 49.75, Travel; 3880, OSU Coop. Extension Service, 155.72,
Part Time Work; 3881, Denney, Barbara A, 1072.98, Travel; 3882, Denney, Barbara
A, 1459.85, Travel; 3883, Barretts Locksmith Service, 70.00, Supplies; 3884, TH
Rogers Lumber Co., 79.31, Supplies; 3885, Wal-Mart-Exception Processing,
470.67, Office Supplies; 3886, Soltow Business Supply, 114.17, Supplies; 3887,
Coda, Okla Co Treasurer, 146.00, Dues; 3888, Ellis-Cook, Larena, 219.45,
Travel; 3889, Cartridge World, 425.00, Supplies; 3890, Cartridge World, 106.95,
Supplies; 3891, KC Wireless Inc., 617.90, Service; 3892, Rec-Tec, 562.50,
Repairs; 3893, Tim S Electric Inc., 325.00, Blanket; 3894, Computer Boy, 56.48,
Repairs; 3895, Canadian County Juvenile, 347.58, Juv. Det; 3896, Pitney Bowes
Inc., 327.10, Rent; 3897, Quill Corporation, 65.92, ; 3898, Affinity 4, 13.66,
Service; 3899, Hometown Bottled Water Service, 5.50. STOP VIOL.: 117, Us Department Of Justice, 1257.56, Grants. Seneca Cayuga Road: 13, Apac-Oklahoma Inc.,
492343.45, Special Project. Roll Call:
Commissioner Cornell-Yes, Commissioner Kendrick – yes, Commissioner Crowder-
yes. Motion Carried.
AGENDA #4- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from officers as follows: No reports received. Roll call: Commissioner Cornell-yes, Commissioner Kendrick–yes, Commissioner Crowder- yes. Motion carried.
AGENDA #5- A motion was made by
Commissioner Kendrick and seconded by Commissioner
Crowder
to receive/file/discuss any reports from engineers for Delaware County
road/bridge projects. Tim McCrary
reported on road/bridge projects. Road
project summary was submitted. Roll
call: Commissioner Cornell-yes,
Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA
#6- A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to approve for Employee & Employer contribution rates for FY
2009-2010 on retirement. Beginning
07/01/09 for the fiscal year 2010, Employer Contribution will be 15.5% and
Employees will be 3.5%. Roll call:
Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder- yes.
Motion carried.
AGENDA
#7-The motion to receive and file certificate of dedication by Lakemont Shores
POA of roadway in Echo I was tabled for one (1) week 06/29/09. Roll call: Commissioner Cornell-yes,
Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#8- A motion was made by Commissioner Cornell and seconded by Commissioner
Kendrick to approve of bid from Aaron Johnson on property not sold in Tax Sale
(Lakemont Shores Echo 1, Lot 97, Blk. 1) in the amount of $100.00. Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner
Crowder- yes. Motion carried.
AGENDA #9-The motion to approve caterer/mixed beverage application #532995 known as “Aqua Bar & Grill” was tabled for one (1) week 06/29/09 for further research per recommendation of ADA Lelecas. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve agreement for work on Private property between Dist. #3 Commissioner and Zack Potter located in Section 24-20-23. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve renewal of Detention Service with Oklahoma Juvenile Justice Service, Inc. (OJJSI) operating the Garfield Co. Regional Detention Center. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of office equipment to be junked and removed from Inventory for the Delaware Co. Health Dept. – 1 Monitor and 1 Hard Drive. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to open and review all bids submitted on Uniform Services for FY 2009-2010 in Comm. Districts 1, 2, 3 and the Solid Waste Dept. as follows: Cintas Uniforms and Aramark Uniform Service. Acceptance of lowest or best bid is set for 06/29/09. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to open and review all bids submitted on Cleaning and paper products for a six month period. There was only one (1) bid received as follows: Four State Maintenance Supplies. Acceptance of lowest or best bid is set for 06/29/09. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to open and review all bids submitted on Road Materials and/or Supplies/Tire Recapping for the County for a six month period. The following bids have been received: Coastal Energy Corp; Longan Construction; Teeter’s Asphalt & Materials; Pryor Stone, Inc.; Kemp Stone, Inc.; Muskogee Sand Co., Inc.; Ozark Materials; NW Arkansas Quarries; APAC-Oklahoma, Inc.; APAC-Arkansas; Dub Ross, Inc.; Warren Cat; Kirby Smith Machinery; Valk Mfg.; NEO Concrete & Materials Inc.; Mid-Continent Concrete; T&W Tires; Ozarko Tire Center, Inc.; Ergon Asphalt. Acceptance of lowest or best bids is set for 06/29/09. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve filing of corrected plat known as “Dripping Springs Resort” for lot line adjustment. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #17-The motion regarding designation of officers was not needed and motion was cancelled.
AGENDA #18-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve the following renewal of contracts for the fiscal year 2009-2010 for all county offices as follows: KellPro Software; SBAK Services; NESS; Hasler Financial; Red River Web Design; Sequoyah Enterprises Detention Services and Pitney Bowes. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of platting of subdivision in Delaware Co. known as “Governor’s Retreat Phase V”. No action was taken on this motion as legal is incorrect as typed. No action was taken. Place on Agenda in one (1) week 06/29/09 for further consideration. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to meet with all County Officers to discuss FY 2009-2010 Budget. Meeting reconvened at 1:00PM in order that all officers could attend discussion. It was noted that until all figures are compiled that a budget can not be set. County Financial Advisor-Bill Turner is set to meet with the Board on July 13th, 2009 at 1:00 PM as next meeting time. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of transfer of funds for the OSU Extension office as follows: From 09-B (part time personal services) $170.00 and From 09-D (M&O) $184.00 and From 09-E (CO) $346.00 all into 09-C (travel) for a total of $700.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #22-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of salvage and transfer of office equipment for the Delaware Co. OSU Extension office as follows: 4-Wood File Cabinets-Junked; 1-Computer Desk-Junked; 1-Triumph/Adler Copier-transferred to Dist. #3; 3-telephones-Junked; and 1-Stencil cutter-Junked. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #23-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file petition to purchase encroachment by Daniel P. West on land located in Dist. 1 of Lake View Cabin Sites 14-23-25. ADA Lelcas recommended that a decision on the Petition be scheduled for a later date in order to complete research. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #24-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of transfer of funds in Highway Cash for Dist. #3 as follows: From T-2 Highway Cash $2000.00 into 4T4-CN-Oaks East II. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #25-New business/none submitted.
AGENDA #26-Public Comments: None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
BILLY CORNELL -Chairman
CAROL FORTNER
Delaware County Clerk KEN CROWDER -Member
DAVE KENDRICK -Member