DELAWARE COUNTY COMMISSIONERS MEETING
March 9, 2009
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on March 9, 2009 at 9:05 A.M and recessed at 1:20PM. Agenda was posted March 5, 2009 at 8:00 A.M. on east entrance door and the south west entrance.
Members of the Board present were Chairman-Billy Cornell, Commissioner Ken Crowder -Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of the agenda as posted. Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve the minutes of meeting dated 3/2/09. Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2008-2009 SAFE ROOM GRANT: 1, Beaty, Charles E., 1400.00, Fema; 2, Kendrick, Dave G., 1400.00, Fema; 3, Gibe, Steven L., 1400.00, Fema; 4, Tanner, Danny R., 1400.00, Fema; 5, Denny, Tracy A., 1400.00, Fema; 6, Smith, Charles E., 1400.00, Fema; 7, Dearman, Robert C., 1400.00, Fema; 8, Tuder, Annabelle, 1400.00, Fema; 9, Coker, Donald G., 1400.00, Fema; 10, Vancourt, Morris J., 1400.00, Fema; 11, Keaton, Michael F., 1400.00, Fema; 12, Nolen, Thomas D., 1400.00, Fema; 13, Simmons, Beryl R., 1400.00, Fema; 14, Scribner, Ralph E., 1400.00, Fema; 15, Botts, Elton L., 1400.00, Fema; 16, Stonecipher, Jack, 1400.00, Fema; 17, Odle, Steven L., 1400.00, Fema; 18, Buchanan, Gary, 1400.00, Fema; 19, Duncan, Danny D., 1400.00, Fema; 20, Devore, David W., 1400.00, Fema; 21, Stevenson, John W., 1400.00, Fema; 22, Murphy, Donald L., 1400.00, Fema; 23, Teel, Ellis F., 1400.00, Fema; 24, Wilson, G.C., 1400.00, Fema; 25, Martin, Gwen W., 1400.00, Fema; 26, Harrington, Bob J., 1400.00, Fema; 27, Dunaway, Vernon Winston, 1400.00, Fema; 28, Pramberg, Floyd I., 1400.00, Fema; 29, Neal, Ronald D., 1400.00, Fema; 30, Mason, Wilber R., 1400.00, Fema; 31, Fortner, Carol Lynn, 1400.00, Fema. CO. HEALTH: 255, Haynes, Jana, 41.80, Travel; 256, Nichols, Jane Ann, 183.70, Travel; 257, Beck, Summer, 543.95, Travel; 258, Larmon, Marsha, 19.80, Travel; 259, Grand Telephone Co., 241.56, Service; 260, Aep, Public Service Co. Of
Okla., 398.25, Service; 261, Xerox Corporation, 70.30, Maintenance; 262, Wal-Mart-Exception Processing, 131.17, Blanket; 263, Courtyard Printing, 200.00, Supplies; 264, Jay Utilities Authority, 1044.51, Utilities. SOLID WASTE: 1116, Ark Valley Petroleum, 499.60, Fuel; 1117, Jim Woods Mkt., 2014.35, Fuel; 1118, Ark Valley Petroleum, 1948.50, Fuel; 1119, Vanover Metal Blds. Sales, 915.00, Supplies; 1120, Hometown Bottled Water Service, 111.75, Blanket; 1121, Carver Construction, 5755.00, Repairs; 1122, Grand Savings Bank, 11198.94, Lease/Pur;. HIGHWAY: 2111, Allen, Leroy, 142.45, Travel; 2112, Geisler, Steve, 500.00, Equipment; 2113, Accu-Screen Inc., 81.98, Testing; 2114, Jim Woods Mkt., 1868.38, Fuel; 2115, Apac - Oklahoma Inc., 194.94, Rock; 2116, Apac - Oklahoma Inc., 205.28, Rock; 2117, Victor L. Phillips, 37.85, Parts; 2118, Rec/Ne Okla Electric Coop, 289.21, Service; 2119, Th Rogers Lumber Co., 131.80, Supplies; 2120, Neo Concrete & Materials Inc., 3560.00, Concrete; 2121, Th Rogers Lumber Co., 132.97, Blanket; 2122, Cintas Uniforms, 132.64, Blanket; 2123, Lowe’s, 27.34, Blanket; 2124, Sisco True-Value Hardware, 31.77, Blanket; 2125, O-Reilly Automotive Inc., 677.49, Blanket; 2126, Stephens Auto (Napa), 1204.03, Blanket; 2127, Kemp Stone Co Inc., 1386.28, Rock; 2128, Accu-Screen Inc., 206.98, Testing; 2129, Neo Concrete & Materials Inc., 1157.00, Concrete; 2130, Cintas Uniforms, 351.16, Blanket; 2131, Stephens Auto (Napa), 787.22, Parts; 2132, Aep, Public Service Co. Of Okla., 176.11, Service; 2133, Rec-Tec, 474.00, Equipment; 2134, Grove Winnelson Co., 33.43, Supplies; 2135, Grove Winnelson Co., 45.11, Supplies; 2136, Grove Winnelson Co., 74.54, Supplies; 2137, Longan Construction, 997.50, Proline; 2138, OTC 31.00, Tag & Title; 2139, Jay Utilities Authority, 88.65, Utilities; 2140, Gmsa, 867.64, Utilities; 2141, Katner Mills (Napa), 104.06, Blanket; 2142, Equipment Unlimited, 6470.00, Equipment; 2143, Grand Lake Telecommunications, 34.95, Service; 2144, Grand Telephone Co., 120.37, Service; 2145, Grand Telephone Co., 96.86, Service; 2146, Grand Lake Telecommunications, 34.95, Service; 2147, Grand Savings Bank, 6297.24, Lease/Pur; 2148,
Welch State Bank, 1914.21, Lease/Pur; 2149, Alltel Communications Llc, 52.57, Service; 2150, Grand Savings Bank, 2973.81, Lease/Pur. CCC: 20, All Pro Lawn Care, 300.00, Blanket; 21, Aep, Public Service Co. Of Okla., 737.87, Service; 22, Jay Utilities Authority, 479.84, Utilities. SSF: 724, Alltel Communications Llc, 2489.62, Service; 725, Sumpter Auto Lube Express, 140.95, ; 726, Curtiss Tate
Tires And Service, 35.29, Service; 727, Graves Menu Maker, 1513.38, Supplies; 728, Sumpter Auto Lube Express, 56.48, Repairs; 729, Aep, American Electric Power, 200.00, Lease; 730, Kansas Auto Parts (Napa), 86.15, Parts; 731, Hometown Bottled Water Service, 16.50, Supplies; 732, Wal-Mart-Exception Processing, 67.80, Supplies; 733, Oklahoma Dept Of Public Safety, 350.00, Olets; 734, Curtiss Tate Tires And Service, 38.68, Service; 735, Pitney Bowes Inc., 55.50, Lease; 736, Melton, Charles, 147.70, ; 737, Dollarhide, Leroy, 410.82, Transport. DOC: 151, Graves Menu Maker, 1139.66, ; 152, Homeland Stores Inc., 48.00, Supplies; 153, Precision Dental & Dentures,
284.00, ; 154, V&V Drug, 392.55, Med. RESALE: 262, Grand River Abstract & Title Co., 4560.00, ; 263, Hasler Financial Services, 785.50, Lease. MTCF: 56, Hamby, Meagan H., 26.68, Travel; 57, Xerox Corporation, 19.17, Maintenance; 58, Coda, Karen Mueggenborg, 120.00, Reg;
Emergency Management Cash: 4, Gmsa, 1007.06, Utilities; 5, Quill Corporation, 538.43, Supplies; 6, Fuelman Of Oklahoma, 40.30, Fuel. E911: 297, Ozark Telephone Co., 41.02, Service; 298, Sst-Salina Spavinaw Telephone Co., 112.20, Service; 299, Cpc, 1204.50, Supplies; 300, Sst-Salina Spavinaw Telephone Co., 376.36, Service; 301, Grand Telephone Co., 459.46, Service; 302, Grand Lake Telecommunications, 54.95, Service; 303, Grand Telephone Co., 103.69, Service; 304, Kansas State Bank Of Manhattan, 2875.00, Lease/Pur. FIRE DEPTS.: 616, Springplace Country Store, 188.64, Blanket; 617, Katner Mills (Napa), 22.68, Blanket; 618, Allied Waste Service Llc, 4.65, Service; 619, At&T, 130.13, Service; 620, Sba Steel Inc., 197.38, Service; 621, Rec/Ne Okla Electric Coop, 368.92, Service; 622, Gmsa, 84.70, Service; 623, Grand Telephone Co., 64.38, Service; 624, Grand Lake Fire Safety Inc., 240.00, ; 625, National Fire Fighters Corp., 201.95, ; 626, Gall S Incorporated, 252.99, Equipment; 627, Rec-Tec, 152.00, ; 628, O-Reilly Automotive Inc., 265.82, Blanket; 629, Chief Fire & Safety Co. Inc., 108.40, ; 630, Th Rogers Lumber Co., 1292.58, Supplies; 631, Mfa Propane A92, 595.00, ; 632, Mountain Home Fire Dept., 6000.00, Equipment; 633, Springplace Country Store, 267.71, Blanket; 634, Kansas Building Supply Inc., 27.10, Blanket; 635, Kansas Building Supply Inc., 63.00, Blanket; 636, Lowe S, 34.81, Blanket; 637, Jeff Lungren Chevrolet Inc., 443.85,
Tires; 638, Ark Valley Petroleum, 153.63, Blanket; 639, Rec-Tec, 7900.00, Equip; 640, Potter & Son Inc., 9998.00, ;641, Steveson L.P. Gas, 1439.20, Propane; 642, Stroud Safety Apparel, 550.00, ; 643, Grand Savings Bank, 9304.76, Lease/Pur; 644, Wal-Mart-Exception Processing, 28.17, Blanket; 645, Midwest Propane, 1999.80, Blanket; 646, Mckie, Leland, 786.40, ; 647, Steveson L.P. Gas, 739.07, ; 648, Beck S Garage, 579.10, Repairs; 649, Wal-Mart-Exception Processing, 198.08, Blanket; 650, Bank Of The Lakes, 1064.08, Lease/Pur; 651, Precision Wireless Internet, 39.95, Service; 652, Kansas Auto Parts (Napa), 127.72, Blanket. RMP: 98, Lish, Linda S., 29.78, Travel; 99, Douglas, Tayla J., 240.76, Travel. DCUFRF: 36, Wal-Mart-Exception Processing, 96.17, Blanket; 37, Quill Corporation, 61.12, Supplies. GENERAL: 2865, Soltow Business Supply, 61.50, Supplies; 2866, Grand Lake Telecommunications, 54.95, Service; 2867, Grand Telephone Co., 238.30, Service; 2868, Mid-West Printing Co., 1248.34, Supplies; 2869, Grand Telephone Co., 231.96, Service; 2870, Hometown Bottled Water Service, 11.00, Blanket; 2871, Grand Telephone Co., 229.73, Service; 2872, Wal-Mart-Exception Processing, 22.72, Blanket; 2873, Grand Lake Telecommunications, 94.95, Service; 2874, Grand Telephone Co., 95.68, Service; 2875, All Pro Lawn Care, 350.00, Blanket; 2876, Aep, Public Service Co. Of Okla., 2531.98, Service; 2877, Craig County Detention Center, 558.48, Juv Det; 2878, Orkin Inc., 150.00, Extermination; 2879, Blevins Pest & Termite Control, 300.00, Blanket; 2880, Thyssen-Krupp Elevator Corp., 276.25, Maintenance; 2881, Jay Utilities
Authority, 3933.81, Utilities; 2882, Grand Telephone Co., 116.93, Service; 2883, Grand Lake Telecommunications, 34.95, Service; 2884, Grove Motor License Agent, 35.00, Tag & Title; 2885, Alltel Communications Llc, 249.96, Service; 2886, Delaware County Dist #2, 131.24, Fuel; 2887, Grand Telephone Co., 69.39, Service; 2888, Grand Lake Telecommunications, 34.95, Service. Roll Call: Commissioner Cornell-Yes, Commissioner Kendrick-Yes, Commissioner Crowder-Yes. Motion Carried.
AGENDA #4- A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file monthly reports from officers as follows: Co. Treasurer, Health Dept. and the Sheriff’s Dept. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #5- A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary submitted reports on projects. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to accept the lowest or best bid on a used pumper truck for Tiff City Fire Dept. All bids were rejected. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #7-The motion to transfer funds for the Tiff City Fire Dept. was cancelled and not needed a this time. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve Attendant Care Agreement with Richard Fausett for the year of 2009. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder- yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve signing of 324A Claim requesting payment to Rose & McCrary for Archaeological Mitigation services on Spavinaw Creek Bridge in the amount of $24,640.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #10-There was no action taken on the motion to approve temporary construction easement over and across land owned by Ralph Chancellor. Further description needed. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve signing of State-Local Disaster Assistance Agreement for NOAA Weather Radio Project #19 (Weather Radios) $37,508.00 in Federal Funds and $1500.00 Administrative Fees. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve signing of Agreement of the sub-grant of Emergency Management Performance Grant program funds. This grant is to provide for the sub-grant portion of the funds awarded to the State of Oklahoma under the Federal Emergency Mgt. Agency (FEMA) Emergency Mgt. Performance Grant (EMPG) program. Will encourage development of comprehensive disaster preparedness, response and assistance plans, programs, capabilities and organizations by the state and local government in the amount of $10,000.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #13-No action was taken on the motion to revise a plat known as “The Fountains Revised Phase I”. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #14-A motion was made by commissioner Cornell and seconded by Commissioner Kendrick to go into Executive Session pursuant to Title 25 Oklahoma Statutes Sec. 307(B)(4) confidential communications between a public body and its attorney concerning a pending investigation , claim or action if the public body with the advice of it’s attorney determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest, concerning Paul Staten and Island Enterprises, Inc. vs Delaware County et al Case #04-CV-504-TCK-SAJ. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to return to regular session with no action taken on executive session. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve signing of Notice to proceed on contract #036-SC-09REAP Grant and sign certificate of authorized signatures for a new roof at the Delaware Co. Community Center. This grant is in the amount of $50,000.00 to assist in the replacement of the roof. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve the resolution authorizing application for financial assistance from FEMA Hazard Mitigation School Program for the Grove School District. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve of transfer of funds for the Delaware Co. Clerk as follows: From 10E (Capitol Outlay) into 10D (M&O) $1500.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve signing the transfer of service agreement for phones in the Emergency Mgt. building located in Grove, OK. All billing documents to be sent to Delaware Co. Emergency Mgt. and to be paid by Delaware Co. Emergency Mgt. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of the lease contract agreement between Grand Savings Bank and the Butler Fire Dept. for the purchase of a used Tanker Truck in the amount of $80,000.00 from Deep South Truck Sales. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of the Revised Drug and Alcohol Policy for Delaware County Passed this 9th day of March 2009 by the Delaware County Board of Commissioners. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #22-New business/none submitted.
AGENDA #23-Public Comments: None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
BILLY CORNELL -Chairman
CAROL FORTNER
Delaware County Clerk KEN CROWDER -Member
DAVE KENDRICK -Member