Delaware County Commissioners Minutes 02/17/09

DELAWARE COUNTY COMMISSIONERS MEETING

February 17, 2009

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on February 17, 2009 at 9:05 A.M and recessed at 1:15PM. Agenda was posted February 12, 2009 at 4:15 P.M. on east entrance door and the south west entrance.

Members of the Board present were Chairman-Billy Cornell, Commissioner Ken Crowder -Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of the agenda as posted. Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve the minutes of meeting dated 2/09/09. Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:

2008-2009 TOMAHAWK RD: 4, Lowe S, 13.39, Special Project; 5, Lowe S, 40.86, Special Project; 6, Lowe S, 99.50, Supplies. CO. HEALTH: 239, Oklahoma State Dept. Of Health, 35027.33, Personal Services; 240, O’Dell, Roy, 602.80, Travel; 241,Lowes, 108.51, Supplies; 242, Jay Utilities Authority, 1428.16, Utilities; 243, Grand Telephone Co., 240.21, Service; 244, Verizon/Mci, 195.67, Service; 245, Hometown Bottled Water Service, 27.95, Water/Rent; 246, Xerox Capital Services LLC, 86.39, ; 247, Jay Plumbing & Electric Supply, 264.70, Service; 248, State Termite & Pest, 35.00. SOLID WASTE: 994, Southern Tire Mart Llc, 7624.50, Tires; 995, Cellular Solutions, 576.58, Equip; 996, Katner

Mills (Napa), 114.04, Blanket; 997, Lowe S, 339.45, Blanket. HIGHWAY: 1901, Allen, Leroy, 96.80, Travel; 1902, Dub Ross Company Inc., 1190.00, Grader Blades; 1903, Ark Valley Petroleum, 55.50, Equip; 1904, Katner Mills (Napa), 106.43, Blanket; 1905, John S Tractor Works & Equip Inc., 458.01, Parts; 1906, O-Reilly Automotive Inc., 677.62, Blanket; 1907, Curtiss Tate Tires And Service, 12.00, Service; 1908, Lowe S, 219.37, Blanket; 1909, Jim Woods Mkt., 1043.49, Fuel; 1910, Cherokee Nation, 100.00, Easement; 1911, Cintas First Aid & Safety, 87.98, Supplies; 1912, Hydro-Spec Inc., 35.00, Repairs; 1913, Hamill Metals, 79.60, Steel/Metal; 1914, Van Keppel Co., 1390.06, Parts; 1915, Jim Woods Mkt., 2139.60, Fuel; 1916, Victor L. Phillips, 71.83, Parts; 1917, T & W Tires, 520.00, Tires; 1918, Bingham Sand & Gravel, 1930.60, Salt; 1919, Wolfmasters Auto Glass Ptn, 155.00, Repairs; 1920, Neo Concrete & Materials Inc., 285.00, Concrete; 1921, Bob Garner Garage, 540.00, Service; 1922, Apac - Oklahoma Inc., 507.50, Sand; 1923, Ark Valley Petroleum, 1559.41, Fuel; 1924, Lindly S Inc., 205.52, Supplies; 1925, At&T, 91.36, Service; 1926, Accu-Screen Inc., 25.00, Testing; 1927, Stephens Auto (Napa), 1316.74, Blanket; 1929, Longan Construction, 8209.85, Letter Of Credit; 1930, Apac-Arkansas Inc., 31239.08, Letter Of Credit. CCC: 18, Four State Maintenance Supply, 335.66, Supplies. LIEN FEE: 12, Kellpro Inc., 1624.10. SSF: 663, Graves Menu Maker, 1411.98, Supplies; 664, Stephens Auto (Napa), 8.39, Parts; 665, Lone Wolf Auto Salvage,

178.00, Parts; 666, Homeland Stores Inc., 36.00, Supplies; 667, Precision Dental & Dentures, 715.00, Service; 668, Wal-Mart Store #0090, 29.89, ; 669, Graves Menu Maker, 1242.36, Supplies; 670, Stephens Auto (Napa), 76.31, ; 671, Dcs Property Distribution, 10.00, Supplies; 672, Wal-Mart-Exception Processing, 87.46, Supplies. RESALE: 231, CPIO Computer Systems Inc., 1100.00, System Support; 232, Hasler Financial Services, 785.50, Lease. MTCF: 52, Hamby, Meagan H., 43.41, Travel; 53, Duncan, Susan Carol, 297.73, Travel. RCT: 32, Downing, Mary Lee, 46.78, Refund; 33, Covey, Lynna, 574.74, Refund; 34, Fisher, Dean, 63.65, Refund; 35, Doublehead, Bobbie, 20.02, Refund; 36, Cantrell, Judy, 100.45, Refund; 37, Homecomings Financial, 61.46, Refund; 38, Summerfield, Dorothy, 175.92, Refund; 39, Smith, Anita, 58.71, Refund; 40, Summerfield, Dorothy,

174.30, Refund; 41, First Baptist Church Of Grove, 36.31, Refund. EM CASH: 2, Becky's Embroidery, 480.00, Uniforms. ALT TO DET.: 36, Berry, Marion Guylene, 1755.50, Attend Care; 37, Delaware County Sheriff, 995.10, Juv Det; 38, Rogers, Okleay, 184.50, Attend Care; 39, Summerfield, Judy, 1799.75, Attend Care; 40, Layton, Rosetta, 77.00, Attend Care.

E911: 268, Quill Corporation, 59.10, Supplies; 269, Hometown Bottled Water Service, 49.50, Blanket; 270, Lightyear Network Solutions Llc, 16.60, Service; 271, Sst-Salina Spavinaw Telephone Co., 112.20, Service; 272, Accu-Screen Inc., 75.00, Testing; 273, Murphy, Donald L., 44.00, Travel; 274, Tiger Direct Inc., 135.37, Supplies. FIRE DEPTS.: 549, Aep, Public Service Co. Of Okla., 123.00, Service; 550, Rec/Ne Okla Electric Coop, 206.00, Service; 551, Midwest Paging, 254.87, Service; 552, Grainger Inc., 6571.20, ; 553, Anderson S Gas & Propane, 273.23, Blanket; 554, Anderson S Gas & Propane, 35.60, Blanket; 555, Grainger Inc., 83.40, Supplies; 556, Pro Trucks, 178.76, Parts; 557, Pro Trucks, 850.96, ; 558, Twisters, 29.00, Blanket; 559, Auto Zone, 118.42, Blanket; 560, A-Z Overhead, 617.00, ; 561, Lindly’s Inc., 850.00, ; 562, Monogramming Depot, 315.72, Equipment; 563, S & W Healthcare, 964.99, ; 564, Durco Technologies, 599.70, ; 565, J.J. Keller Associates, 57.53, ; 566, Tiff City Store, 100.29, Blanket; 567, Beck S Garage, 50.00, Repairs; 568, Beck S Garage, 112.84, ; 569, Rec/Ne Okla Electric Coop, 160.00, Service; 570, Rec-Tec, 2095.55, Service; 571, Rec/Ne Okla Electric Coop, 147.21, Service; 572, O-Reilly Automotive Inc., 212.03, Blanket; 573, W S Darley & Co., 1732.92, Equip; 574, Emergency Medical Products, 142.13, Blanket; 575, Springplace Country Store, 273.85, Blanket; 576, Rescue Source, 12.75, ; 577, Lowe S, 41.76, Blanket; 578, Wal-Mart-Exception Processing, 227.98, Blanket; 579, Northern Tool & Equip., 948.58, Supplies; 580, Wal-Mart-Exception Processing, 179.59, Blanket; 581, Steveson L.P. Gas, 899.50, ; 582, Steveson L.P. Gas, 1259.30, ; 583, PM Electric, 7825.00, ; 584, Anderson’s Gas & Propane, 1004.33, ; 585, Siloam Springs Heating & Air, 82.00, Repairs; 586, Kansas Building Supply

Inc., 35.81, Blanket; 587, Johnson Construction Llc, 32807.00, Construction; 588, Johnson Construction Llc, 495.00; 589, Johnson Construction Llc, 1683.36. CED-1-3-08: 14, Neo Concrete & Materials Inc., 582.00, Concrete; 15, Lowe S, 51.50, Special Project. EMPG: 65, Sumpter Auto Lube Express, 44.00, Service; 66, Accu-Screen Inc., 98.48, Testing. GENERAL: 2569, V&V Drug, 880.76, Blanket; 2570, OSU Coop. Extension Service, 2276.00, Personal Services; 2571, U.S. Postmaster, 180.00, Postage; 2572, AT&T, 185.87, Service; 2573, Culligan Of Joplin, 40.00, Supplies; 2574, Cartridge World, 317.47, Supplies; 2575, Grand Lake Telecommunications, 54.95, Service; 2576, Grand Telephone Co., 118.11, Service; 2577, Canon Financial Services Inc., 172.90, Lease/Pur; 2578, Canon Financial Services Inc., 172.90, Lease/Pur; 2579, Postage By Phone Reserve Acct, 1000.00, Postage; 2580, Soltow Business Supply, 14.72, Supplies; 2581, Monroe Systems For Business, 11.17, Supplies; 2582, Hurt, W. Leon, 259.53, Travel; 2583, Soltow Business Supply, 170.00, Supplies; 2584, Soltow Business Supply, 249.00, Furniture; 2585, Rec/Ne Okla Electric Coop, 37.00, Service; 2586, Orkin Inc., 150.00, Extermination; 2587, Cintas First Aid & Safety, 40.36, Supplies; 2588, Th Rogers Lumber Co., 7.20, Supplies; 2589, Aep, Public Service Co. Of Okla., 34.09, Service; 2590, Allen’s Computer Service, 68.00, ; 2591, Hometown Bottled Water Service, 5.50, Water/Rent; 2592, Hometown Bottled Water Service, 8.00, Rent; 2593, Soltow Business Supply, 153.34, Equipment; 2594, Rec/Ne Okla Electric Coop, 177.00, Service; 2595, Grand Telephone Co., 26.79, Service.

Roll Call: Commissioner Cornell-Yes, Commissioner Kendrick-Yes, Commissioner Crowder-Yes. Motion Carried.

AGENDA #4- A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive and file monthly reports from officers as follows: Sheriff’s Dept. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #5- A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. There were no reports/updates submitted. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve blanket purchase to Osman Equipment for repair of track loader in the amount of $12,000.00 for Dist. #3. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve of blanket purchase order to Kansas Building Supply for the Kansas Fire Dept. in the amount of $5000.00 for miscellaneous tools and supplies for the renovation of a bathroom. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to table for one (1) more week 2/23/09 motion to accept/reject lowest or best bid on a backhoe/loader without cab for Dist. #3. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder- yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve entering into a Memorandum of Understanding between Cherokee Nation and the Board of Delaware Co. Commissioners. This Memorandum clarifies the maintenance responsibilities for public roadways designated as Indian Reservation Roads (IRR) and allows the county to maintain such routes. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to adopt a statement of inability to participate (SITP) for Indian Reservation Roads submission to the Bureau of Indian Affairs. This will allow those county maintained roadways listed which are functionally classified as rural minor collectors, rural local roads, and urban local roads that do no meet the eligibility criteria for federal aid highway funding and therefore Delaware Co. cannot participate in the federal aid financing of such Indian Reservation Roads on behalf of Cherokee Nation or the Federal Bureau of Indian Affairs. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve of transfer of funds for the Butler Fire Dept. as follows: From capitol outlay into travel - $700.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve designated officers for the Kansas Fire Dept. as follows: Requisitioning officers-David Spencer & Darrell Pickup; Receiving-Jackie Maupin & Tonya Kaiser; Inventory-David Wood. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of designated officers for the Delaware Co. E-911 as follows: Requisitioning -Tracy Sixkiller & Don Murphy; Receiving - Sherry Brown & Amanda Peak; Inventory – Tracy Sixkiller. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of temporary, receiving officer for Delaware Co. Dist. #1 as follows: Dan Hight. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to appoint Board Members for Rural Water Dist. #7 as follows: Chairman – Jo Adams; Vice Chairman – Robert Barnhart; Secretary – Marilyn Hanny; Treasurer – Dallas Brandon; Director – Joann Dunbar. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #16-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to open and review all bids submitted on lease purchase of backhoe/loader with cab for Dist. #3 as follows: Keystone - $66,335.00; Warren Cat - $73,216.00; Warren Cat - $66,125.00; Keystone Equip. - $73,335.00; Scott Equip. - $62,456.00; Scott Equip. - $63,618.09 and Van Keppel – No Bid. Two (2) other bids from Scott Construction were received and not considered as the bids were for a motion on a previous date. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #17-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to meet with representative from Liberty National Life Insurance Co. No action was taken at this time. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #18-New business/none submitted.

AGENDA # 19-Public Comments: None submitted.

There being no further business to discuss, the meeting was recessed.

ATTEST:

BILLY CORNELL -Chairman

CAROL FORTNER

Delaware County Clerk KEN CROWDER -Member

DAVE KENDRICK -Member