DELAWARE COUNTY COMMISSIONERS MEETING
February 9, 2009
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on February 9, 2009 at 9:00 A.M and recessed at 11:25AM. Agenda was posted February 4, 2009 at 4:00 P.M. on east entrance door and the south west entrance.
Members of the Board present were Chairman-Billy Cornell, Commissioner Ken Crowder -Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of the agenda as posted. Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve the minutes of meeting dated 2/02/09. Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2008-2009 Tomahawk Road: 3, Wheeler Metals Inc., 255.84, Special Project. SCPF: 40, Tiger Commissary Services, 369.44, ; 41, Tiger Commissary Services, 39.42; 42, Tiger Commissary Services, 28.45, Taxes; 43, Tiger Commissary Services, 271.37, Supplies; 44, Tiger Commissary
Services, 41.77, Taxes; 45, Tiger Commissary Services, 398.12, Supplies. CO. HEALTH: 229, Hounsome, Vicki, 42.90, Travel; 230, Hall, Kimberly, 45.10, ; 231, Waldron, Susan, 425.15, ; 232,
Nichols, Jane Ann, 262.35, ; 233, Larmon, Marsha, 39.60, ; 234, Beck, Summer, 481.50, ; 235, Lowe S, 31.88, ; 236, Henry Kraft Inc., 88.60, Supplies; 237, Wal-Mart-Exception Processing, 52.47, Blanket; 238, AEP, Public Service Co. Of Okla., 476.26, Service. SOLID WASTE: 984, Lindly’s Inc., 149.36, Supplies; 985, B&B Welding & Fabrication, 535.22, Supplies; 986, Rec-Tec, 96.00, Equip; 987, Waste Management Inc., 14863.16, Landfill; 988, AT&T, 68.46, Service; 989, Blevins Pest & Termite Control, 25.00, Blanket; 990, Ark Valley Petroleum, 3100.69, Fuel; 991, Jim Woods Mkt., 3245.80, Fuel. HIGHWAY: 1851, Allen, Leroy, 88.00, Travel; 1852, Kansas Building Supply Inc., 11.60, Supplies; 1853, Sisco True-Value Hardware, 83.62, Blanket; 1854, Kansas Auto Parts (Napa), 392.83, Blanket; 1855, Hometown Bottled Water Service, 17.25, Water/Rent; 1856, Hometown Bottled Water Service, 23.00, Blanket; 1857, Airgas Mid-South Inc., 98.65, Supplies; 1858, Quill Corporation, 93.30, Supplies; 1859, B & L Feed & Supply, 212.50, Salt; 1860, Cintas Uniforms, 165.80, Blanket; 1861, Jay Plumbing & Electric Supply, 40.41, Blanket; 1862, Lindly’s Inc., 162.45, Blanket; 1863, Stephens Auto (Napa), 786.33, Blanket; 1864, Weldon Parts Joplin, 1165.97, Parts; 1865, Jim Woods Mkt., 2900.60, Fuel; 1866, Jim Woods Mkt., 3511.84, Fuel; 1867, Jay Utilities Authority, 418.07, Utilities; 1868, Th Rogers Lumber Co., 40.16, Blanket; 1869, Ozark Materials, 2040.00, Sand; 1870, Van Keppel Co., 189.40, Parts; 1871, Phillips, Roy, 3525.00, Native Materials; 1872, Southern Tire Mart Llc, 2900.00, Tires; 1873, Wallis Lubricants LLC, 941.87, Supplies; 1874, GMSA, 640.00, Utilities; 1875, Ark Valley Petroleum, 3189.90, Fuel; 1876, Kansas Auto Parts (Napa), 8.65, Parts; 1877, Kansas Auto Parts (Napa), 15.12, Parts; 1878, Lindly’s Inc., 931.87, Tools; 1879, Rec/Ne Okla Electric Coop, 285.62, Service; 1880, Cintas Uniforms, 351.16, Blanket; 1881, O-Reilly Automotive Inc., 342.03, Parts; 1882, Cintas Uniforms, 301.51, Blanket; 1883, Kansas Building Supply Inc., 13.85, Blanket; 1884, Kansas Auto Parts (Napa), 12.99, Parts; 1885, Warrior Of Arkansas Inc., 230.61, Parts; 1886, Atwoods Farm Store, 257.97, Supplies; 1887, AEP, Public Service Co. Of Okla., 216.80, Service; 1888, Ozark Materials, 840.00, Sand; 1889, B & L Feed & Supply, 212.50, Salt; 1890, Jim Woods Mkt., 1536.81, Fuel; 1891, Dub Ross Company Inc., 832.50, Pipe; 1892, Grand Rental Station, 47.50, Supplies; 1893, Katner Mills (Napa), 101.71, Parts; 1894, Grand Lake Telecommunications, 34.95, Service; 1895, Grand Telephone Co., 91.34, Service; 1896, Grand Lake Telecommunications, 34.95, Service; 1897, AT&T, 212.11, Service; 1898, Grand Savings Bank, 2973.81, Lease/Pur; 1899, Grand Savings Bank, 6297.24, Lease/Pur; 1900, Welch
State Bank, 1914.21, Lease/Pur. CCC: 15, Jay Utilities Authority, 1086.12, Utilities; 16, All Pro Lawn Care, 300.00, Blanket; 17, AEP, Public Service Co. Of Okla., 906.26, Service. SSF: 650, Office Depot, 828.05, Supplies; 651, Dollarhide, Leroy, 463.29, Transport; 652, Sumpter Auto Lube Express, 413.33, Repairs; 653, Atco International, 495.20, ; 654, Grand Lake Telecommunications, 114.95, Service; 655, Grand Telephone Co., 642.38, Service; 656, Precision Dental & Dentures, 142.00, Service; 657, Oklahoma Criminal Justice Recourse Center, 1500.00, Odis; 658, Stephens Auto (Napa), 40.18, Parts; 659, Stephens Auto (Napa), 4.97, Parts; 660, Jay Utilities Authority, 372.68, ; 661, Wal-Mart-Exception Processing, 96.20, Supplies; 662, Allens Inc., 1236.00, Supplies;
Doc: 143, Homeland Stores Inc., 48.00, Supplies; 144, Homeland Stores Inc., 36.00, Supplies;
Mortgage Tax Cert Fee: 51, Xerox Corporation, 19.17, Maintenance. E-911: 260, At&T, 400.71, Service; 261, Grand Telephone Co., 459.46, Service; 262, Sst, 376.36, Service; 263, Ozark Telephone Co., 66.24, Service; 264, Grand Lake Telecommunications, 54.95, Service; 265, Grand Telephone
Co., 103.64, Service; 266, Delaware County Dist #2, 39.95, Refund; 267, Quill Corporation, 177.82, Supplies. FIRE DEPTS.: 519, Mfa Propane, 510.00, ; 520, Stephens Auto (Napa), 600.04, Supplies; 521, Holloway Wire/Rope Service Inc, 370.00, Supplies; 522, Rec-Tec, 525.00, ; 523, Allen S Sinclair Station, 315.22, Blanket; 524, Grand Lake Telecommunications, 34.95, Service; 525,
Grand Telephone Co., 29.69, Service; 526, Dept. Of Central Services, 1892.05, Insurance; 527, Rec-Tec, 168.00, ; 528, AAA Heating & Air, 677.86, Repairs; 529, O-Reilly Automotive Inc., 229.96, Blanket; 530, Lakewood Ace Hardware, 28.54, Blanket; 531, Northside Sales, 1325.05, Supplies; 532, AT&T, 52.34, Service; 533, Sst, 168.80, Service; 534, Grand Telephone Co., 63.76, Service; 535, Gall S Incorporated, 547.97, Equip; 536, Chief Fire & Safety Co. Inc., 172.00, ; 537, Grand
Savings Bank, 4002.27, Lease/Pur; 538, Precision Wireless Internet, 39.95, Service; 539, Bank Of The Lakes, 1064.08, Lease/Pur; 540, Sst, 136.40, Service; 541, Kenwood Water District, 13.00, Service; 542, Sst, 137.47, Service; 543, Wayest Safety Inc., 302.48, ; 544, C&R Oil Company, 522.07, ; 545,
W S Darley & Co., 412.92, Equip; 546, O-Reilly Automotive Inc., 44.37, Blanket; 547, Rec-Tec, 210.00, Equip; 548, Mayes County Propane, 630.00. USE TAX: 7, Vinita Glass Company, 13494.00, Service. CED-1-3-08: 12, Lowe S, 117.66, Special Project; 13, Neo Concrete & Materials Inc., 513.00, Special Project. EMPG: 61, Delaware County Dist #2, 113.22, Refund; 62, Grand Telephone Co., 61.32, Service; 63, Grand Lake Telecommunications, 34.95, Service; 64, Osbourn’s Automotive Store, 73.57, Repairs. DCUFRF: 32, Metal Fab Trophy Shop, 32.74, Supplies; 33, Alltel Communications LLC, 116.70, Service; 34, Wal-Mart-Exception Processing, 49.49, Blanket;
General: 2530, Grand Telephone Co., 204.78, Service; 2531, Grand Lake Telecommunications, 54.95, Service; 2532, Grand Telephone Co., 101.66, Service; 2533, Butler, Jeremiah R., 556.05, Travel; 2534, Ousley, Dian R., 72.05, Travel; 2535, Butler, Jeremiah R., 333.45, Travel; 2536, Parker, Dianna L., 36.30, Travel; 2537, Butler, Jeremiah R., 706.97, Travel; 2538, Mid-West Printing Co., 761.87, Supplies; 2539, Kellpro Inc., 100.00, Service; 2540, Grand Lake Telecommunications, 112.45, Service; 2541, Grand Telephone Co., 231.96, Service; 2542, Cartridge World, 30.98, Supplies; 2543, Grand Telephone Co., 250.20, Service; 2544, AT&T, 50.28, Service; 2545, Grand Lake Telecommunications, 94.95, Service; 2546, Hometown Bottled Water Service, 16.50, Blanket; 2547, Wal-Mart-Exception Processing, 90.30, Blanket; 2548, Craig County Detention Center, 721.37, Juv.Det; 2549, Grand Telephone Co., 122.86, Service; 2550, Hutchison Heating & Air Inc., 100.00, Blanket; 2551, All Pro Lawn Care, 350.00, Blanket; 2552, City Of Jay, 500.00, Rent; 2553, AEP, Public Service Co. Of Okla., 117.22, Service; 2554, Grand Lake Glass, 150.00, Repairs; 2555, Muskogee Co. Detention Center, 511.94, Juv. Det; 2556, Thyssen-Krupp Elevator Corp., 276.25, Maintenance; 2557, Jay Utilities Authority, 3770.36, Utilities; 2558, AEP, Public Service Co. Of Okla., 3236.47, Service; 2559, OPERS, 290.03, OPERS; 2560, Grand Telephone Co., 116.93,
Service; 2561, Grand Lake Telecommunications, 34.95, Service; 2562, Mid-West Printing Co., 403.48, Service. Seneca Cayuga Road: 8, APAC-Oklahoma Inc., 244472.42, Special Project.
Roll Call: Commissioner Cornell-Yes, Commissioner Kendrick-Yes, Commissioner Crowder-Yes. Motion Carried.
AGENDA #4- A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to receive and file monthly reports from officers as follows: Ct. Clerk, Treasurer and Assessor. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #5- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary gave update on bridge project. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to advertise for sealed bids on selling of surplus property 91) John Deere Backhoe and (1) John Deere 770B Grader. Bids will be opened and reviewed for possible acceptance in regular meeting dated 3/2/09 at 9:00 AM in Co. Commissioner’s meeting room Jay, OK. Bids will be received no later than 8:30 AM on 3/2/09 in the Co. Clerk’s office Jay, OK. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #7-This motion was not needed. No action was taken.
AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to amend sealed bid (08-09-34) opening and receiving date on the lease purchase of new backhoe/loader for Dist. #3. Reads as follows: Amended opening date is 02/17/09 9:00 AM and receiving date of 02/17/09 8:30 AM. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder- yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to advertise for sealed bids on the purchase of (1) Used Pumper Truck for the Tiff City Fire Dept. Bids will be opened and reviewed in regular meeting dated 03/02/09 at 9:00 AM in the Co. Commissioner’s meeting room Jay, OK. Bids will be received no later than 8:30 AM on 03/02/09 at 9:00 AM in the Co. Clerk’s office Jay, OK. Acceptance of bid is set for 03/09/09 at 9:00 AM in regular Co. Commissioner’s meeting. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to re-advertise for sealed bids on Grader Blades due to performance /durability of brand accepted. Bids will be opened and reviewed for possible acceptance in regular Co. Commissioner’s meeting dated 03/02/09 at 9:00 AM Jay, Ok. Bids will be received no later than 8:30 AM on 03/02/09 in the Co. Clerk’s office Jay, OK. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve Attendant Care Agreement with Dena M. Dodd to provide attendant care for juveniles in Delaware Co. as an alternative to jail. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to open and review all bids submitted on lease purchase of a backhoe/loader with out a cab for Dist. #3 with possible acceptance. The following have been received as follows: Van Keppel-No Bid; Keystone Equip.-$54,990.00 and $66,990.00; Warren Cat-$61,558.00 and $71,882.00. Acceptance was tabled for one (1) week 02/17/09. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to open and review all bids submitted on Outdoor Rotating Sirens for Delaware Co. Emergency Mgt. with possible acceptance as follows: RecTec-$34,350.00 base price; Storm Sirens-$32,000.00 base price. The bid from RecTec with option #2 & #3 for a total of $35,580.00 was accepted. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve signing of Plan of Correction concerning the Jail Inspection dated 01/13/09 by the Oklahoma State Dept. of Health Jail Inspection Div. Sheriff’s Dept. has moved the women prisoners from C-POD to B-POD. This will correct the overcrowding problem. Jail facility is now in compliance. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to accept the lowest bid on a Pumper Truck for the Grove Fire Dept. as follows: Chief Fire and Safety in the amount of $268,253.00 with option of a power unit for a total of $273,870.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to accept the lowest bid on a Used Tanker Truck for the Butler Fire Dept. as follows: Deep South – in the amount of $80,000.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #17-New business/none submitted.
AGENDA #18-Public Comments: None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
BILLY CORNELL -Chairman
CAROL FORTNER
Delaware County Clerk KEN CROWDER -Member
DAVE KENDRICK -Member