Delaware County Commissioners Minutes 01/26/09

DELAWARE COUNTY COMMISSIONERS MEETING

January 26, 2009

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on January 26, 2009 at 9:00 A.M and recessed at 1:00 PM. Agenda was posted January 21, 2009 at 4:00 P.M. on east entrance door and the south west entrance.

Members of the Board present were Chairman- Billy Cornell, Commissioner Ken Crowder -Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of the agenda as posted. Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve the minutes of meeting dated 1/20/09. Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:

2008-2009: Tomahawk Road: 1, Wheeler Metals Inc., 4523.20, Steel/Metal; 2, Wheeler Metals Inc., 477.60, Steel/Metal. SCPF: 38, Tiger Commissary Services, 43.20, Taxes; 39, Tiger Commissary Services, 418.04, Supplies. CO. HEALTH: 216, U.S. Postmaster, 98.00, Rent; 217, AT&T Mobility, 88.62, Service; 218, Ottawa County Health Dept, 5.47, Refund; 219, Ottawa County Health Dept, 5.57, ; 220, Quill Corporation, 3.98, Supplies; 221, Airgas Mid-South Inc., 53.59, Repairs;

Solid Waste Cash Fund: 932, AT&T Mobility, 81.67, Service; 933, Cintas Uniforms, 671.65, Blanket; 934, Cintas First Aid & Safety, 25.46, Supplies; 935, Rec/Ne Okla Electric Coop, 745.00, Service; 936, Mayes County Petroleum, 889.00, Supplies; 937, Four State Maintenance Supply, 585.90, Supplies; 938, Airgas Mid-South Inc., 29.53, Blanket; 939, Lowes, 214.68, Blanket; 940, Alltel Communications LLC, 67.45, Service; 941, AT&T Mobility, 62.27, Service; 942, Jim Woods Mkt., 3178.00, Fuel; 943, Hometown Bottled Water Service, 54.50, Blanket; 944, Four State Maintenance Supply, 133.50, Supplies. HIGHWAY: 1747, Allen, Leroy, 79.20, Travel; 1748, Kemp Stone Co Inc., 2993.76, Rock; 1749, Hopper MD, Robert W, 45.00, Physical; 1750, Cintas First Aid & Safety, 70.14, Supplies; 1751, Cintas First Aid & Safety, 179.66, Supplies; 1752, Cintas First Aid & Safety, 207.84, Supplies; 1753, Apac - Oklahoma Inc., 945.61, Blanket; 1754, Ups, 8.19, Shipping; 1755, Accu-Screen Inc., 50.00, Testing; 1756, AEP, Public Service Co. Of Okla., 642.06, Service; 1757, Keystone Equipment Co., 99.50, Parts; 1758, Van Keppel Co., 152.16, Parts; 1759, Four State Maintenance Supply, 107.04, Supplies; 1760, Wal-Mart-Exception Processing, 79.60, Supplies; 1761, Wheeler Metals Inc., 273.84, Pipe; 1762, AT&T Mobility, 85.61, Service; 1763, Alltel Communications LLC, 58.09, Service; 1764, Grand Savings Bank, 2973.81, Lease/Pur; 1765, Grand Savings Bank, 6297.24, Lease/Pur; 1766, Welch State Bank, 1914.21, Lease/Pur; 1767, ODOT, 3540.38, Lease/Pur; 1768, ODOT, 8264.34,

Lease/Pur; 1769, ODOT, 5746.46, Lease/Pur; 1770, Longan Construction, 30539.30, Letter Of Credit; 1771, Longan Construction, 14006.85, Letter Of Credit; 1772, Longan Construction, 3600.00, Letter Of Credit; 1773, Anderson Striping, 4500.00, Striping; 1774, Longan Construction, 107193.90, Special Project. CCC: 14, L&R Clean Sweep Janitorial, 450.00, Janitorial Service;

SSF: 608, Wal-Mart-Exception Processing, 7.94, ; 609, Wal-Mart-Exception Processing, 112.32, Supplies; 610, Shell Fleet Plus, 535.36, Blanket; 611, TH Rogers Lumber Co., 276.84, Supplies; 612, Sumpter Auto Lube Express, 223.27, Service; 613, Graves Menu Maker, 1559.02, Supplies; 614, Alltel Communications LLC, 111.07. DOC: 135, Four State Maintenance Supply, 61.05, Supplies; 136, Homeland Stores Inc., 60.00, Supplies. MTCF: 47, Xerox Corporation, 19.17, Maint; 48, Xerox Corporation, 51.78, Service; 49, Xerox Corporation, 51.78, ; 50, Delaware County Journal, 18.00, Subscription.

E911: 245, SDR, 160.00, Supplies; 246, AT&T, 1190.00, Service; 247, Kansas State Bank Of Manhattan, 5750.00, Lease/Pur; 248, Wal-Mart-Exception Processing, 122.36, Blanket;

Fire Department Sales Tax: 489, Delaware County Journal, 26.35, Pub; 490, Delaware County Journal, 26.95, Pub; 491, Grand Savings Bank, 1538.86, Lease/Pur; 492, Ark Valley Petroleum, 334.33, Fuel; 493, Lowe S, 127.04, Blanket; 494, Midwest Propane, 999.90, Blanket; 495, Sisco True-Value Hardware, 61.61, Blanket; 496, Ark Valley Petroleum, 79.01, Blanket; 497, Sba Steel Inc., 197.38, Rent; 498, Rec/Ne Okla Electric Coop, 161.30, Service; 499, Allied Waste Service Llc,

31.86, Service; 500, GMSA, 271.64, Service; 501, Gall S Incorporated, 340.91, Misc; 502, Monkey Island Fire Dept, 400.00, ; 503, Rec/Ne Okla Electric Coop, 98.74, Service; 504, Bo S Convenience Store, 154.89, Blanket; 505, Springplace Country Store, 380.76, Blanket; 506, Beck S Garage, 532.17, Repairs; 507, Steveson L.P. Gas, 854.53, ; 508, SST, 165.13, Service; 509, Rec/Ne Okla Electric Coop, 152.93, Service; 510, Sst, 139.71, Service; Ced-1-3-08: 6, Ozark Crane Services, 1982.05, Special Project; 7, Grand Rental Station, 47.50, Special Project; 8, Apac - Oklahoma Inc., 88.38, Special Project; 9, Scurlock Industries, 6720.00, Box Culverts; 10, Apac – Oklahoma Inc., 199.69, Special Project. EMPG: 57, Brooke Insurance/, 30.00, Notary; 58, Stephens Auto (Napa), 158.09, Parts; 59,

Boundtree Medical LLC, 69.64, Supplies. GENERAL: 2376, West Publishing Payment Center, 1624.26, Service; 2377, V&V Drug, 1303.10, Blanket; 2378, Lakeland Office Systems, 47.65, Maintenance; 2379, Coda, Karen Mueggenborg, 135.00, Reg; 2380, Mid-West Printing Co., 1162.04, Supplies; 2381, Plantronics Inc., 35.00, Supplies; 2382, Quill Corporation, 131.24, Supplies; 2383, MCI, 66.98, Service; 2384, Pitney Bowes Inc., 333.00, Lease; 2385, Coda, Karen Mueggenborg, 75.00, Reg; 2386, Cintas First Aid & Safety, 16.34, Supplies; 2387, AT&T Mobility, 35.13, Service; 2388, Blevins Pest & Termite Control, 300.00, Extermination; 2389, Steele S Janitorial, 2375.00, Janitorial Service; 2390, Hometown Bottled Water Service, 21.25, Blanket; 2391, Delaware County Journal, 1093.60, Blanket; 2392, Reppart Jr., Pc, William C., 1035.00, Prof Services; 2393, Halterman, Norma, 11.00, Travel; 2394, Bradford, Earlene, 7.70, Travel; 2395, Halterman, Norma, 17.50, Per Diem; 2396, Butler Baptist Church, 10.00, Election; 2397, Bradford, Earlene, 35.00, Per Diem. Roll Call: Commissioner Cornell-Yes, Commissioner Kendrick-Yes, Commissioner Crowder-Yes. Motion Carried.

AGENDA #4- A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to receive and file monthly reports from officers as follows: Office of the District Attorney. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #5- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary stated Hogcreek Bridge update is forthcoming. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve application of Emergency Operations Center (EOC) for the Delaware County Emergency Management Department. Motion tabled for (1) week. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve blanket purchase orders for the month of February 2009 as follows: DIST. #1: Cintas Uniforms $500.00, Katner Mills $300.00, O’Reillys Automotive $800.00, Lowe’s $300.00, Sisco True Value $150.00, APAC $4,000.00. DIST. #2: Lindly’s $200.00, Jay Plumbing $200.00, O’Reillys Automotive $200.00, Cintas $300.00, TH Rogers $400.00, Stephens (NAPA) $2,000.00. DIST. #3: Stephens Auto $1,500.00, Kansas Building Supply $400.00, Cintas $500.00, Airgas (Mid-South) $100.00, Baker’s Five Acres $200.00, Hometown Bottled Water $30.00, Harrison’s Tire $200.00, Kansas Auto $400.00. COUNTY CLERK: Wal-Mart $200.00. GEN CH: Hometown Bottled Water $25.00, Delaware County Journal $1,500.00, Steele Janitorial Svc $2,375.00, All Pro Lawn Care $700.00, Hutchison Heat/Air $500.00, Jay Plumbing $500.00, Blevins Pest Control $300.00, Tim’s Electric $500.00. CCC: All Pro Lawn Care $500.00, Hutchison Heat/Air $500.00, Jay Plumbing $500.00, L & R Clean Sweep $425.00. SOLID WASTE: Airgas Mid-South $200.00, Blevins Pest Control $25.00, Cintas Uniforms $900.00, Hometown Bottled Water $150.00, Katner Mills $1,000.00, Lowe’s $1,000.00, Southwest Missouri Truck Ctr. $4,000.00, Stephens Auto $3,000.00. SHERIFF DEPT: Shell Fleet Plus $900.00, Fuelman $10,000.00, V & V Drug $1,000.00, Dr. Hopper $1,000.00. ASSESSOR: Hometown Bottled Water $100.00, Wal-Mart $200.00, Wal-Mart $100.00, Lowe’s $200.00. DCUFRF: Wal-Mart $250.00. E-911: Hometown Bottled Water $100.00, Auto Lube Express $100.00, TH Rogers $200.00, Wal-Mart $300.00, Jay Plumbing $100.00. HEALTH DEPT: Wal-Mart $300.00, Mease Medical $300.00. BERNICE FIRE DEPT: Lowe’s $125.00, Katner Mills $125.00, John’s Tractor $125.00, Rec-Tec $125.00, Atwoods $125.00. BUTLER FIRE DEPT: O’Reillys Automotive $250.00, Katner Mills $250.00, Lowe’s $250.00, Wal-Mart $250.00. COWSKIN FIRE DEPT: Lowe’s $500.00, O’Reillys Automotive $200.00, Sisco True Value $100.00, Ark Valley $500.00, Midwest Propane $1,000.00. EUCHA FIRE DEPT: Allen’s Sinclair $1,000.00. FLINT RIDGE FIRE DEPT: Autozone $250.00, Kansas Auto Parts $100.00, Kansas Building Supply $200.00, Anderson’s $650.00, Twisters $200.00. HICKORY GROVE FIRE DEPT: O’Reillys Automotive $350.00, Lowe’s $1,000.00. KANSAS FIRE DEPT: Bo’s Conv. Store $800.00, Kansas Building Supply $500.00, O’Reillys Automotive $500.00. KENWOOD FIRE DEPT: O’Reillys Automotive $300.00, Emergency Medical Products $150.00. LEACH FIRE DEPT: Springplace Country Store $500.00, Kansas Building Supply $700.00. OAKS FIRE DEPT: Wal-Mart $250.00, Springplace Country Store $750.00, Kansas Auto Parts $200.00. TIA JUANA FIRE DEPT: Lakewood Ace Hardware $250.00, Harold’s Auto Parts $250.00, Langley Home Ctr. $250.00, Speedy’s Conv. Store $500.00. TIFF CITY FIRE DEPT: Tiff City Store $500.00, O’Reillys Automotive $500.00. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve set up of Highway Cash for the month of February 2009 as follows: T-1 $113,000.00, T-1-B $1,000.00, T-1-C 200.00, T-2 $74,787.33, T-2-A $800.00, T-2-B $28,300.00, T-6 $6,000.00. Total $224,087.33. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder- yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve signing of Reap Contract # -36-SC-09 in the amount of $50,000.00 from Grand Gateway. This will be used to replace roof on the Delaware County Community Center. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to open and review with possible acceptance all bids received on the lease purchase of used or Demo 10’ Rescue Squad for the Kenwood Volunteer Fire Department. The following bids were received: Chief Fire & Safety $96,742.00, Blanchat Mfg. No Bid, Crow Construction- No Bid, Neel Fire Protection $84,000.00, Ten-8 Fire Equipment $45,500.00, Wynn Fire & Rescue Equipment $105,000.00. The lowest bid was accepted from Ten-8 Fire Equipment. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to open and review with possible acceptance all bids submitted on the selling of John Deere Backhoe for Dist # 3. The following bids were received: Gary Earp $7,900.00, Clyde Allread $8,511.00, David Sturges $9,155.00, G&J Enterprises-Gary Sumpter $7,001.00. Acceptance tabled for (1) week. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to open and review all bids submitted on the lease purchase of tanker truck for the Butler Fire Department. The following bids were received: Deep South Fire Trucks $80,000.00, Jon’s Mid-America $109,900.00, Blanchat Mfg. $171,530.00, Neel Fire Protection $128,750.00, Wynn Fire & Rescue $105,000.00. Acceptance tabled for (2) weeks. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve signing of purchase contract on equipment purchased on the lease purchase program thru the revolving fund for Dist # 2. Motor grader and backhoe/loader from Warren Cat. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #14- A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to receive and file official certificate of votes on Special Election dated 01/13/09 on the .10^th of cent tax for jail overcrowding. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve blanket purchase order to Delaware County Journal for January in the amount of $1,000.00 for publication of legals. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to open and review all bids submitted on lease purchase of one new pumper truck for the Grove Fire Department. The following bids were received: Chief Fire & Safety $268,253.00, Ferrara Fire Apparatus $348,215.00. Acceptance tabled for (1) week. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #17-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve transfer of funds for the Butler Fire Department. Transfer $200.00 from Maintenance and operation into travel account. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #18-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to advertise for sealed bids on the lease purchase of new Backhoe Loader thru the revolving fund for Dist # 3. Bids will be opened and reviewed with possible acceptance in regular meeting dated 02/16/09 at 9:00 a.m. in the commissioners meeting room. Bids will be received no later than 4:00 p.m. on 02/16/09 in the County Clerks office, Jay, OK. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.

AGENDA #18- Duplicate agenda number used-second “18” was not addressed.

AGENDA #19-Public Comments: None submitted.

There being no further business to discuss, the meeting was recessed.

ATTEST:

BILLY CORNELL -Chairman

CAROL FORTNER

Delaware County Clerk KEN CROWDER -Member

DAVE KENDRICK -Member