DELAWARE COUNTY COMMISSIONERS MEETING
January 20, 2009
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on January 20, 2009 at 9:05 A.M and recessed at 1:30 PM. Agenda was posted January 15, 2009 at 12:00 P.M. on east entrance door.
Members of the Board present were Chairman- Billy Cornell, Commissioner Ken Crowder -Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of the agenda as posted. Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve the minutes of meeting dated 1/12/09. Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Crowder and seconded Commissioner Kendrick to approve of payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2008-2009 : 36, Tiger Commissary Services, 599.87, Supplies; 37, Tiger Commissary Services, 65.78, Taxes. CO. HEALTH: 210, Nichols, Jane Ann, 194.70, Travel; 211, Xerox Corporation, 47.11, ; 212, State Termite & Pest, 35.00, ; 213, Verizon/Mci, 139.08, Service; 214, Hometown Bottled Water Service, 27.95, Supplies; 215, Quill Corporation, 232.76, Supplies. SOLID WASTE: 870, Stephens Auto (Napa), 1179.14, Blanket; 871, Ark Valley Petroleum, 2869.12, Fuel; 872, AT&T,
54.84, Service; 873, AT&T, 231.41, Service; 874, Accu-Screen Inc., 77.06, Testing; 875, Ark Valley Petroleum, 3068.00, Fuel; 876, Frosty’s Glass Inc., 2494.18, Repairs; 877, U.S. Postmaster, 168.00, Postage; 878, Waste Management Inc., 15912.29, Landfill; 879, Pike Pass, 427.40, Pike Pass; 880, Oklahoma Employment Sec. Comm., 43.83, Taxes. HIGHWAY: 1638, Oklahoma Employment Sec.Comm., 479.85, Taxes; 1639, Allen, Leroy, 134.75, Travel; 1640, P & K Equipment Inc., 555.94, Parts; 1641, Virginia Vardeman, 35.00, Parts; 1642, Hometown Bottled Water Service, 11.50, Blanket; 1643, Ark Valley Petroleum, 1585.12, Fuel; 1644, Ark Valley Petroleum, 56.50, Supplies; 1645, Jeff Lungren Chevrolet Inc., 147.90, Service; 1646, Jeff Lungren Chevrolet Inc., 34.32, Parts; 1647, Dummitt Trucking Service, 500.25, Sand; 1648, Grove Winnelson Co., 40.23, Supplies; 1649, Warrior Of Arkansas Inc., 66.78, Parts; 1650, Ark Valley Petroleum, 2598.06, Fuel; 1651, Green Country Garage Door Co Inc., 208.50, Repairs; 1652, Airgas Mid-South Inc., 230.00, Supplies; 1653, Warrior Of Arkansas Inc., 8376.37, Parts; 1654, Baker S Five Acres, 5.29, Blanket; 1655, Cintas Uniforms, 394.75, Blanket; 1656, Kansas Building Supply Inc., 273.52, Supplies; 1657, Stephens Auto (Napa), 1137.68, Blanket; 1658, Kansas Building Supply Inc., 159.48, Blanket; 1659, Longan Construction, 997.50, Hmhl; 1660, A&N Trailer Parts Inc., 71.52, Equip; 1661, Stephens Auto (Napa), 2607.80, Supplies; 1662, Kansas Auto Parts (Napa), 399.13, Blanket; 1663, AT&T, 67.82, Service; 1664, At&T, 207.41, Service; 1665, Coastal Energy Corp., 2714.32, Letter Of Credit; 1666, Atwoods Farm Store, 536.08, Supplies; 1667, Lowe S, 27.52, Supplies; 1668, Mid-Continent Concrete Co., 1079.00, ; 1669, Walter Specialty Service, 150.00, Letter Of Credit; 1670, Walter Specialty Service, 100.00, Letter Of Credit; 1671, Lowe S, 143.91, Letter Of Credit; 1672, Lowe S, 47.97, Letter Of Credit; 1673, Apac - Oklahoma Inc., 46.32, Letter Of Credit; 1674, Neo Concrete & Materials Inc., 913.00, Letter Of Credit; 1675, Paul Hight Construction, 20000.00, Letter Of Credit; 1676, Walter Specialty Service, 375.00, Letter Of Credit; 1677, Neo Concrete & Materials Inc., 913.00, Letter Of Credit; 1678, Neo Concrete & Materials Inc., 1053.26, Concrete; 1679, Vanover Metal Blds. Sales, 21651.11, Letter Of Credit; 1680, Apac - Oklahoma Inc., 351.60, Letter Of Credit;
Lien Fee: 9, Cooler Smart, 15.00, Rent;
SSF: 578, Oklahoma Dept Of Public Safety, 350.00, OLETS; 579, Beck S Garage, 1502.97, Repairs; 580, Green Country Ford, 90.80, ; 581, Patrol Technology, 173.00, ; 582, Hometown Bottled Water Service, 22.00, ; 583, Stephens Auto (Napa), 555.94, Repairs; 584, Beck S Garage, 598.43, Repairs; 585, Sloan Bros Auto Service, 255.26, Repairs; 586, Homeland Stores Inc., 42.29, ; 587, Jay Utilities Authority, 28.50, Utilities; 588, Curtis Edens Auto Salvage, 125.00, ; 589, Canon Financial Services Inc., 193.00, Lease; 590, Accu-Screen Inc., 52.06, ; 591, Office Depot, 620.22, ; 592, Cartridge World, 144.96, ; 593, Ok Board Of Tests, 10.00, ; 594, Qwest Communications, 356.44, Service; 595, Wal-Mart Store #0090, 49.81. DOC: 131, Precision Dental & Dentures, 222.00, Service; 132, V&V Drug, 890.72, Med; 133, Graves Menu Maker, 1193.40, Supplies; 134, Homeland Stores Inc., 36.00, Supplies. RESALE: 203, Delaware County Journal, 341.68, Pub; 204, CPIO Computer Systems Inc., 1100.00, System Support. MTCF: 46, Cooler Smart, 15.00, Rent. RCT: 21, Arvest Mortgage Co., 1139.62, Refund; 22, Oglesby Family Rev. Trust, 268.84, Refund; 23, Donahue, Jane M., 549.84, Refund; 24, Russell, Richard C., 468.77, Refund; 25, Trout, Mary R., .73, Refund; 26,
Nordtrom, Cora, 16.94, Refund; 27, Garrison, Richard J., 20.58, Refund; 28, Bauer, Joy, 172.62, Refund; 29, Goedeke, Vickey, 10.10, Refund; 30, McCool, Jerry, 41.11, Refund; 31, USAA, 42.20, Refund. CARF: 3, Computer Boy, 30.00, Supplies. E911: 231, TH Rogers Lumber Co., 5.88, Blanket; 232, Hometown Bottled Water Service, 71.50, Blanket; 233, SST-Salina Spavinaw Telephone Co., 112.20, Service; 234, Delaware County Dist #2, 517.15, Refund. FIRE DEPTS.: 462, Lindly’s Inc., 595.00, Propane; 463, Safety Gear Corporation, 499.18, ; 464, Rec-Tec, 146.50, Equip; 465, Allen S Sinclair Station, 373.15, Blanket; 466, Grand Telephone Co., 29.74, Service; 467, Grand Lake Telecommunications, 34.95, Service; 468, AEP, Public Service Co. Of Okla., 126.55, Service; 469, New-Mac Electric Cooperative, 34.67, Service; 470, Becky's Embroidery, 33.00, ; 471, Grand Lake Fire Safety Inc., 104.50, ; 472, Rec/Ne Okla Electric Coop, 174.00, Service; 473, McNeil & Company Inc., 12454.00, Insurance; 474, Rural Water District #3, 242.70, Service; 475, Capital One Commercial Finance, 24862.49, Lease/Pur; 476, Liberty Flag & Specialty Co., 727.95, ; 477, Royal Chemical Inc., 1949.28, ; 478, Inuendos, 548.51, ; 479, R-Keys Inc., 145.60, Misc; 480, Anderson S Gas & Propane, 54.71, Blanket; 481, Anderson S Gas & Propane, 168.10, Blanket; 482, Auto Zone, 126.37, Blanket; 483, Midwest Paging, 251.10, Service; 484, Tiff City Store, 83.11, Blanket; 485, Sst, 132.86, Service; 486, At&T Mobility, 49.54, Service; 487, Rec/Ne Okla Electric Coop, 258.00, Service; 488, Chancellor, Joy, 953.04, Travel. RMP: 77, Kellpro Inc., 1491.98, Service. EMPG: 53, Universal Images Inc., 283.65, Signs; 54, Lindly’s Inc., 104.92, Repairs; 55, Walker Companies, 31.50, Misc; 56, Delaware County Dist #2, 145.19, Refund. DCUFRF: 31, District Attorney, 567.75, Refund;
General: 2227, Mid-West Printing Co., 393.82, Supplies; 2228, Hopper MD, Robert W, 540.00, Blanket; 2229, OSU Coop. Extension Service, 2276.00, Personal Services; 2230, Osu Coop. Extension Service, 97.88, Part Time Work; 2231, OSU Coop. Extension Service, 222.46, Part Time Work; 2232, The Grove Sun Daily, 84.00, Subscription; 2233, Grand Lake Telecommunications, 54.95, Service; 2234, Grand Telephone Co., 132.88, Service; 2235, Wal-Mart-Exception Processing, 190.07, Supplies; 2236, Lakeland Office Systems, 261.20, Repairs; 2237, AT&T, 97.55, Service; 2238, Delaware County Journal, 21.00, Subscription; 2239, Canon Financial Services Inc., 172.90, Lease/Pur; 2240, Soltow Business Supply, 708.74, Supplies; 2241, Soltow Business Supply, 4.77, Supplies; 2242, Williams, Jacob F., 57.75, Travel; 2243, Price, Brad, 160.88, Travel; 2244, Lakeland Office Systems, 334.27, Maint; 2245, Cartridge World, 112.46, Supplies; 2246, Sac & Fox Nation, 379.98, Juv Det; 2247, Rec/Ne Okla Electric Coop, 37.00, Service; 2248, City Of Jay, 500.00, Rent; 2249, Craig County Detention Center, 721.37, Juv Det; 2250, Oklahoma Employment Sec.Comm., 1011.37, Taxes; 2251, Affinity 4, 12.44, Service; 2252, Hometown Bottled Water Service, 5.50, Supplies; 2253, Hometown Bottled Water Service, 8.00, Supplies; 2254, Crawford, Ryan W., 50.00, Part Time Work; 2255, Soltow Business Supply, 1599.00, Equip; 2256, Rec/Ne Okla Electric Coop, 158.00, Service; 2257, Grand Telephone Co., 26.84, Service. SSFCH: 4, Quartermaster, 177.92, Supplies.
Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.
AGENDA #4- A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive and file monthly reports from officers as follows: There were no reports submitted. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #5- A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary gave updates on road/bridge projects. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of application of Hazard Mitigation Grant for the Delaware Co. Emergency Management in the amount of $50,000.00 to be used for the purchase of weather radios. If approved residents of Delaware Co. will be able to purchase these radios at a discounted cost of approximately $7.00. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to advertise for sealed bids on outdoor rotating sirens for Delaware Co. Emergency Mgt. Bids will be opened and reviewed with possible acceptance in regular meeting dated 2/9/09 at 9:00 AM. In the Co. Commissioners meeting room Jay, OK. Bids will be received no later than 2/9/09 at 8:30 AM in the Co. Clerk’s office. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve the creation of a cash account to be known as “Safe Room Grant” this grant is from FEMA and will be used to assist residents of Delaware Co. in the construction of a “Safe Room/Storm Shelters” that have been submitted application for assistance and have been approved. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder- yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to advertise for sealed bids on the lease purchase of a backhoe/loader without a cab through the revolving fund for Dist. #3. Bids will be opened and reviewed in regular meeting dated 2/9/09 at 9:00 AM in the Co. Commissioners’ meeting room Jay, OK. Bids will be received no later than 8:30 AM in 2/9/09 in the Co. Clerk’s office. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of acceptance of Motor Grader and backhoe/loader for Dist. #2 through the revolving fund as follows: Backhoe/Loader from Warren Cat for $66,125.00 and Motor Grader from Warren Cat $170,000.00-Lowest bids on both items were not accepted due to overall performance and maintenance of the brand of “Cat” All were fully tested by over 3 operators and 2 mechanics and road foreman. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of transfer of funds for the Delaware Co. Sheriff as follows: From SSF-1 salary into SSF-2 M&O $17,000.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve of renewal of contract with Accu-Screen, Inc. for pre-employment and random drug/alcohol screenings for Delaware Co. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to receive and file the Jail Inspection Report from the Oklahoma State Dept. of Health Services. Reported deficiencies are as follows: (1). Facility fails to achieve the standards because of the maximum capacity of inmates is exceeded. (2). Intercoms in cells are not all operational. The control board has been worked on but still is defective and partially operative. (3). Due to the overcrowding is unable to properly classify and segregate prisoners. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #14- A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to open the floor regarding new business. Robert Real-Director of Emergency Services discussed the Grand Gateway Grants for the Delaware County Schools Dists. for on site safe rooms for all the schools.
AGENDA #15-PUBLIC COMMENTS: None submitted
There being no further business to discuss, the meeting was recessed.
ATTEST:
BILLY CORNELL -Chairman
CAROL FORTNER
Delaware County Clerk KEN CROWDER -Member
DAVE KENDRICK -Member