DELAWARE COUNTY COMMISSIONERS MEETING
December 22, 2008
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on December 22, 2008 at 9:00 A.M. Agenda was posted December 17, 2008 at 4:00 P.M. on east entrance door.
Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 12/15/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2008-2009 SHERIFF COMMISSARY PROFIT FUND: 28, TIGER COMMISSARY SERVICES, 462.88, ; 29, TIGER COMMISSARY SERVICES, 51.07, ; County Health: 184, OKLAHOMA STATE DEPT. OF HEALTH, 78224.92, ; 185, QUILL CORPORATION, 304.28, SUPPLIES; Solid Waste Cash Fund: 793, QUILL CORPORATION, 892.10, SUPPLIES; 794, PIKE PASS, 408.41, PIKE PASS; 795, JIM WOODS MKT.,405.72, FUEL; 796, WASTE MANAGEMENT INC., 14407.60, SERVICE; 797, CINTAS UNIFORMS, 558.81, BLANKET; 798, AIRGAS
MID-SOUTH INC., 28.90, BLANKET; 799, LOWE S, 56.31, BLANKET; 800, VANOVER METAL BLDS. SALES, 32.50, SUPPLIES; 801, ARK VALLEY PETROLEUM, 2428.50, FUEL;
HIGHWAY: 1480, SITES, ROBERT N., 107.64, TRAVEL; 1481, ARK VALLEY PETROLEUM, 2428.50, FUEL; 1482, JIM WOODS MKT., 563.50, FUEL; 1483, GROVE ELECTRIC & LIGHTING, 546.44, SUPPLIES; 1484, AEP, PUBLIC SERVICE CO. OF OKLA., 447.67, SERVICE; 1485, O-REILLY AUTOMOTIVE INC., 735.60, PARTS; 1486, GROVE MOTOR LICENSE AGENT, 31.00, TAG & TITLE; 1487, A&N TRAILER PARTS INC., 717.60, PARTS; 1488, MID-CONTINENT CONCRETE CO., 2772.00, CONCRETE; 1489, T & W TIRES, 725.00, TIRES; 1490, T & W TIRES, 195.00, PARTS; 1491, AT&T, 71.39, SERVICE; 1492, ODOT, 8264.34, LEASE/PUR; 1493, ODOT, 5746.46, LEASE/PUR; 1494, ODOT, 3540.38, LEASE/PUR; 1495, APAC - OKLAHOMA INC., 123113.03, LETTER OF CREDIT; 1496, TIME STRIPING INC., 4462.50, LETTER OF CREDIT; Community Center Cash: 7, O.K. SCENTS, 14.00, SERVICE;
SSF: 497, OFFICE DEPOT, 911.86, SUPPLIES; 498, HUTCHISON, NACOMA S., 65.89, ; 499, STEPHENS AUTO INC (NAPA), 89.38, PARTS; 500, QWEST COMMUNICATIONS, 381.64, SERVICE; 501, HOMELAND STORES INC., 16.49, SUPPLIES; 502, BERRY, MARK, 22.22, REFUND; 503, HAY, MIKE, 32.50, REPAIRS; 504, EDMONDSON, ARAWANAH A., 327.49, TRAVEL; 505, CANON FINANCIAL SERVICES INC., 258.00, LEASE/PUR; 506, KANSAS AUTO PARTS (NAPA), 50.69, PARTS; 507, KANSAS LUBE & TIRE, 59.00, SERVICE; 508, STEPHENS AUTO INC (NAPA), 369.35, ; 509, SUPREME PRINTING & STATIONERY, 156.38, ; 510, QUILL CORPORATION, 890.91, SUPPLIES; 511, DOLLARHIDE, LEROY, 126.97, TRANSPORT; 512, GRAVES MENU MAKER, 901.39, SUPPLIES; 513, HAY, MIKE, 359.99, ;
DOC: 106, PRECISION DENTAL & DENTURES, 462.00, SERVICE; 107, HOMELAND STORES INC., 24.00, SUPPLIES; 108, HOMELAND STORES INC., 34.87, SUPPLIES; 109, HOMELAND STORES INC., 24.00, ; 110, MIKE S APPLIANCE SERVICE INC., 512.97, ; 111,
HOMELAND STORES INC., 48.00, SUPPLIES; 112, GRAVES MENU MAKER, 1591.29, ; 113, GRAVES MENU MAKER, 1559.05, SUPPLIES; 114, GRAVES MENU MAKER, 53.54, ;
Resale: 185, CPIO COMPUTER SYSTEMS INC., 1100.00, SYSTEM SUPPORT;
Mortgage Tax Cert Fee: 37, DUNCAN, SUSAN CAROL, 36.23, TRAVEL; 38, LAW, MARY JANE, 245.25, TRAVEL; Alternative to Detention of Juveniles: 27, BERRY, MARION GUYLENE, 350.00, ATTEND CARE; 28, SHERIFF DEPT., 85.14, TRANSPORT; 29, ROGERS, OKLEAY, 158.50, ATTEND CARE; 30, SUMMERFIELD, JUDY, 45.00, ATTEND CARE; 31, CLAUNTS,
KIMBERLY, 90.00, ATTEND CARE; 32, CLAUNTS, KIMBERLY, 67.50, ATTEND CARE;
E911 CASH ACCOUNT: 208, T & W TIRES, 350.28, TIRES; 209, AUTO LUBE EXPRESS, 10.00, BLANKET; 210, LIGHTYEAR NETWORK SOLUTIONS LLC, 22.91, SERVICE;
Fire Department Sales Tax: 399, REC/NE OKLA ELECTRIC COOP, 223.47, SERVICE; 400, SST, 249.88, SERVICE; 401, REC/NE OKLA ELECTRIC COOP, 92.00, SERVICE; 402, NEW-MAC ELECTRIC COOPERATIVE, 28.21, SERVICE; 403, KANSAS BUILDING SUPPLY INC., 45.00, BLANKET; 404, PUBLIC SAFETY CENTER, 558.30, ; 405, O-REILLY AUTOMOTIVE INC., 409.00, REPAIRS; 406, BO S CONVENIENCE STORE, 227.20, BLANKET; 407, STEVENSON L.P. GAS, 1359.20, ; 408, MAYES COUNTY PROPANE, 712.50, PROPANE; 409, EMERGENCY MEDICAL PRODUCTS, 143.34, BLANKET; 410, T & W TIRES, 268.09, TIRES; 411, KANSAS BUILDING SUPPLY INC., 137.66, BLANKET; 412, KANSAS BUILDING SUPPLY INC., 43.08, BLANKET; 413, EMERGENCY VEHICLE RESOURCES LLC, 55000.00, VEHICLE; 414, AT&T MOBILITY, 49.22, SERVICE; 415, REC/NE OKLA ELECTRIC COOP, 112.63, SERVICE;
Emergency Mangement Progress Grant: 46, ALLEN S SINCLAIR STATION, 10.00, REPAIRS;
General: 2049, GRAND TELEPHONE CO., 663.36, SERVICE; 2050, COMPUTER BOY, 45.00, SERVICE; 2051, AMERICAN STAMP & MKT PRODUCTS, 55.14, SUPPLIES; 2052, U.S. POSTMASTER, 98.00, RENT; 2053, MCI-MEGA PREFERRED, 60.29, SERVICE; 2054, COUNTY
CLERKS & DEPUTIES ASSOC., 40.00, MEMBERSHIP; 2055, HEADSET DIRECT INC., 167.75, SUPPLIES; 2056, SOLTOW BUSINESS SUPPLY, 481.00, FURNITURE; 2057, MARSHALL & SWIFT, 462.20, MISC; 2058, Mid-west Printing Co., 1826.40, SERVICE; 2059, SAC & FOX
NATION, 633.30, JUV DET; 2060, AFFINITY 4, 17.25, SERVICE.
AGENDA #4-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from officers as follows: None were submitted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary submitted updates on road and bridge projects. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve signing of Cooperative Extension Services Agreement between the Oklahoma State University acting for and on behalf of its Cooperative Extension Service and the USDA and the Board of Commissioners, Delaware County. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to open and review all bids submitted on janitorial services for the Courthouse Bldg/Sheriff’s Dept., Election Board and Community Center for a period of one year. Bids were received from the following: L & R Clean Sweep, Steele Janitorial and Janco Bldg. Svcs. An itemized list of all bids received is attached and is also on file in the County Clerk’s office for viewing during regular office hours. Acceptance in meeting dated 12/29/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to open and review all bids submitted on six month road materials. An itemized list of all bids received is attached and is also on file in the County Clerk’s office for viewing during regular office hours. Acceptance in meeting dated 12/29/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to open and review all bids submitted on cleaning and paper products from 01/01/09 to 06/30/09. Bids were received from the following: Four State Maintenance Supplies. Henry Kraft, Inc.-No Bid. An itemized list of bids received is attached and is also on file in the County Clerk’s office for viewing during regular office hours. Acceptance in meeting dated 12/29/08. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to open and review all bids submitted on ballots for the Delaware County Election Board with possible acceptance of lowest and or best bid. Midwest Printing submitted the only bid. This bid was accepted. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to open and review all bids submitted on the lease purchase of a new rescue truck for the Oaks Fire Department. Bids were received from the following: Chief Fire & Safety, $187,925.00; Ferrara Fire Apparatus, $170,896.00; Blanchat Mfg., $122,263.00; Neel Fire Protection, $107,608.00, $109,500.00 & $117,608.00; Deep South Fire Trucks, $153,094.51. Acceptance in meeting dated 12/29/08. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve transfer of funds within Highway Cash for Dist # 1. $1,000 from T-2 M&O to T-1-C Travel account. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #13- A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to release a copy of “The Delaware County 911 Road Data” to Cherokee Nation to assist in creating a 911 Response System for a 14 county jurisdictional area. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve entering into lease purchase agreement between Grand Savings Bank and Dist # 3 for purchase of grader. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve the previously tabled motion concerning platting of new subdivision known as “Cherokee Village” located in Section 29-25-23. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to take the following tabled action concerning motion to discuss with possible approval sponsorship of Transportation Grant Enhancement Project “Monkey Island Pedestrian/Bicycle Path”. This motion to be removed from agenda until all needed paperwork is received. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to appoint/reappoint representatives to serve on the Grand Gateway Board of Directors for 2009. Current representatives, Dave Kendrick and Kenny Crowder were reappointed for 2009. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve signing of order approving vacation of street in Belleview Addition. All that portion of the platted street lying between Lot 5, Block 1 and Lot 1 Block 2, in Sections 7 and 18, Township 23N Range 23E. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve entering into State-Local Disaster Assistance Agreement FEMA-1637-DR-OK Individual Safe Room Project #01 in the amount of $210,075.00. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve entering into lease purchase agreement between Delaware County E-911 and Technology Investment Partners, L.L.C. DBA IPC Capital. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to receive and file letter of resignation as member of the Delaware County Health Board from Judy Sturges effective October 16, 2008. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #22-NEW BUSINESS: None submitted.
AGENDA #23-PUBLIC COMMENTS: Judith Reed asked for further explanation on Agenda items # 6 and # 18.
There being no further business to discuss, the meeting was recessed.
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL-Member
DAVE KENDRICK -Member