DELAWARE COUNTY COMMISSIONERS MEETING
December 15, 2008
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on December 15, 2008 at 9:04 A.M. Agenda was posted December 10, 2008 at 4:00 P.M. on east entrance door.
Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. Secretary Carol Fortner was absent. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 12/08/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2008-2009 County Health: 176, Larmon, Marsha, 65.52, ; 177, State Termite & Pest, 35.00, ; 178, Mci-Mega Preferred, 136.44, Service; 179, Judy Sturges, 221.09, Service; 180, Jones, Andrew, 1083.90, ; 181, Moore Medical Llc, 488.75, Supplies; 182, Judy Sturges, 596.69, Dot; 183, Xerox Corporation, 54.96, Misc. SOLID WASTE: 729, Rec/Ne Okla Electric Coop, 611.00, Service; 730, Stephens Auto Inc (Napa), 1829.63, Blanket; 731, Ark Valley Petroleum, 3703.50, Fuel; 732, Ark Valley Petroleum, 3882.90, Fuel; 733, Jim Woods Mkt., 3699.80, Fuel; 734, Katner Mills (Napa), 52.59, Blanket; 735, Hometown Bottled Water Service, 76.00, Blanket; 736, AT&T,
51.62, Service; 737, AT&T, 231.41, Service. HIGHWAY: 1365, Warren Cat, 2333.40, Supplies; 1366, Accu-Screen Inc., 52.06, Testing; 1367, Time Striping Inc., 1800.00, Service; 1368, Beaver Express Llc, 39.07, Shipping; 1369, A-1 Wrecker Service, 75.00, Service; 1370, ATC Freightliner Group, 597.60, Parts; 1371, Longan Construction, 931.67, HMHL; 1372, Ark Valley Petroleum, 2023.75, Fuel; 1373, Warrior Of Arkansas Inc., 9.50, ; 1374, Warrior Of Arkansas Inc., 323.13, Parts; 1375, Stephens Auto Inc (Napa), 921.65, Blanket; 1376, Southern Tire Mart Llc, 2708.00, Tires; 1377, Airgas Mid-South Inc., 229.90, Blanket; 1378, Cintas Uniforms, 267.60, Blanket; 1379, Neo Concrete & Materials Inc., 1246.00, FEMA; 1380, Kansas Auto Parts (Napa), 45.40, Blanket; 1381, Hometown Bottled Water Service, 5.75, Blanket; 1382, Lowe S, 124.36, Blanket; 1383, O-Reilly Automotive Inc., 437.39, Blanket; 1384, Accu-Screen Inc., 88.06, Drug Testing; 1385, APAC - Oklahoma Inc., 3589.62, Blanket; 1386, Kansas Building Supply Inc., 556.39, Supplies; 1387, TH Rogers Lumber Co., 9.39, Blanket; 1388, Cintas Uniforms, 132.64, Blanket; 1389, Jay Plumbing & Electric Supply, 10.00, Blanket; 1390, Lindly’s Inc., 122.52, Blanket; 1391, Van Keppel Co., 235.52, ; 1392, Stephens Auto Inc (Napa), 877.60, Blanket; 1393, Ark Valley Petroleum, 2803.50, Fuel; 1394, Computer Boy, 295.00, Equip; 1395, Jay Plumbing & Electric Supply, 461.00, Service; 1396, Curtiss Tate Tires And Service, 10.00, Repairs; 1397, AT&T, 188.69, Service; 1398, APAC - Oklahoma Inc., 559.75, Letter Of Credit; 1399, Walter Specialty Service, 8130.00, Letter Of Credit; 1400, APAC - Oklahoma Inc., 434.51, Letter Of Credit; 1401, Atwoods Farm Store, 1345.18, Letter Of Credit; 1402, Soligo, Jim, 250.00, Letter Of Credit; 1403, Lowe S, 13.00, Letter Of Credit; 1404, Lowe S, 9.75, Letter Of Credit; 1405, Phil’s Ornamental Iron Inc., 1309.00, Letter Of Credit; 1406, Wheeler Metals Inc., 1057.10, Letter Of Credit; 1407, Wheeler Metals Inc., 1740.75, Letter Of Credit; 1408, Longan Construction, 23555.40, Letter Of Credit; 1409, APAC – Oklahoma Inc., 322.37, Letter Of Credit; 1410, Jack Caudill Farms, 3920.00, Letter Of Credit; 1411, Scurlock Industries, 36500.00, Letter Of Credit; 1412, Graham, Luther, 558.25, Letter Of Credit; 1413, Scurlock Industries, 2360.00, Letter Of Credit;
CCC: 6, Jay Plumbing & Electric Supply, 79.77, Supplies. SSF: 482, Baker S Five Acres, 32.41, ; 483, CDWG Government Inc., 415.00, ; 484, Auto Lube Express, 90.96, Service;
Doc: 104, Homeland Stores Inc., 48.00, ; 105, Homeland Stores Inc., 52.72, Supplies;
Resale: 171, Hasler Financial Services, 785.50, Lease. MTCF: 35, Cooler Smart, 15.00, Rent; 36, Xerox Corporation, 19.17, Maint. RCT: 20, Bank Of Oklahoma, 304.09, Refund;
Sheriff Training: 2, Happy Days Hotel, 140.00. CARF: 2, Automated Systems Inc., 382.65, Supplies;
E911 Cash Account: 193, At&T, 400.71, Service; 194, Pc Nation, 354.24, Equip; 195, Hometown Bottled Water Service, 55.00, Blanket; 196, Auto Lube Express, 149.48, ; 197, SST-Salina Spavinaw Telephone Co., 112.20, Service. FIRE DEPTS.: 378, SST, 139.47, Service; 379, Rec/Ne Okla Electric Coop, 188.00, Service; 380, AEP, Public Service Co. Of Okla., 103.98, Service; 381, Kenney, Colby, 3000.00, ; 382, Dept. Of Central Services, 255.00, Insurance; 383, Becky’s Embroidery, 191.00, ; 384, Rec/Ne Okla Electric Coop, 141.00, Service; 385, Campbell Construction Co., 800.00, ; 386, Stevenson L.P. Gas, 500.00, ; 387, Grand Savings Bank, 4002.27, Lease/Pur; 388, Jay Plumbing & Electric Supply, 30.04, Supplies; 389, Radio Shack, 290.00, ; 390, O-Reilly Automotive Inc., 9.98, Blanket; 391, Springplace Country Store, 166.43, Blanket; 392, Katner Mills (Napa), 40.28, Blanket; 393, Tiff City Store, 133.83, Blanket; 394, Lowe’s, 42.42, Blanket; 395, O-Reilly Automotive Inc., 240.50, Blanket; 396, Midwest Paging, 251.10, Service; 397, SST. 165.67, Service; 398, At&T, 46.01, Service. EMPG: 43, County Clerk, 57.54, Postage; 44, Stephens Auto Inc (Napa), 165.21, Repairs;
45, Delaware County Dist #2, 104.44, Fuel. DCUFRF: 24, Grand Telephone Co., 30.99, ; 25, Alltel Communications Llc, 117.48, ; 26, Grand Telephone Co., 30.99, Service. GENERAL: 1913, OSU Coop. Extension Service, 2276.00, Personal Services; 1914, Butler, Jeremiah R., 569.01, Travel; 1915, Parker, Dianna L., 85.41, Travel; 1916, Butler, Jeremiah R., 800.10, Travel; 1917, Grand Telephone Co., 123.85, Service; 1918, Grand Lake Telecommunications, 54.95, Service; 1919, Office Depot, 195.86, Supplies; 1920, Western Hills Guest Ranch, 60.00, Lodging; 1921, Cooler Smart, 15.00, Rent; 1922, At&T, 56.90, Service; 1923, Soltow Business Supply, 57.19, Supplies; 1924, Quik Print Of Tulsa Inc., 120.00, ; 1925, Simplex Grinnell LP, 3380.00, Maint; 1926, Rec/Ne Okla Electric Coop,
37.00, Service; 1927, Grand Lake Fire Safety Inc., 9.00, Service; 1928, Orkin Inc., 150.00, Service; 1929, Delaware County Journal, 1303.70, Blanket; 1930, Craig County Detention Center, 698.10, JUV Det; 1931, Aep, Public Service Co. Of Okla., 155.32, Service; 1932, Quill Corporation, 48.07, Supplies; 1933, Rec/Ne Okla Electric Coop, 144.00, Service; 1934, Grand Telephone Co., 26.91, Service. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file monthly reports from officers as follows: None were submitted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary submitted reports on road and bridge projects. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve resolution to create a cash account for Dist. 1 known as Tomahawk Road/S650 Rd. located in section 10-25-24. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve transfer of funds for Highway Cash for Dist. #1 as follows: From Bradshaw Bridge $875.00 into Tomahawk Rd. account. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of agreement to work on private property between Arrol Scott Bullard and Dist. #1 regarding the Manning Bridge project in section 36-25-24. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to request payment on completed Reap Project #012-RP-08 (Salt Sheds) for Dist. #1 & 3 to Grand Gateway. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to advertise for sealed bids on the lease purchase of motor grader and loader/backhoe thru the revolving fund for Dist. #2. Bids will be opened and reviewed in regular meeting dated 01/05/09 at 9:00AM in the Commissioners meeting room. Bids will be received no later than 8:30 AM on 01/05/09 in the Co. Clerk’s office. Lowest or Best bid to be accepted in regular meeting dated 01/1209 at 9:00 AM. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve of platting of new subdivision known as The Points Phase III located in section 6-23-22. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve selection of and engineering company for Co. Bridge Inspections for 2009 as follows: Guy Engineering Co. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #13- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to discuss Court House Access Security Study submitted by Spirit Architecture. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve entering into lease purchase agreement for Jack Hammer between Grand Savings Bank and Dist. #1. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to enter into Intergovernmental agreement for Emergency Mgt. between City of Grove and Delaware Co. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to advertise for sealed bids on the lease purchase of a track loader thru the revolvoing fund for Dist. #3. Bids will be opened and reviewed in regular meeting of 01/05/09 at 9:00AM. Bids will be received no later than 8:30 AM on 01/05/09 in the Co. Clerk’s office. Lowest or best bid will be accepted in regular meeting of 01/12/09. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #17-The motion to discuss approval of sponsorship of transportation grant enhancement project “Monkey Island Pedestrian/bicycle path” was tabled for one (1) week 12/22/08 for review.
AGENDA #18-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve of the bid from Rick Moody on land not sold at Tax Sale in the amount of $1,360.00 for lots located in Lakemont Shores. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of list of equipment to be declared surplus property for Dist. #3 as follows: 1-Track loader; 1-JD Tractor; 1 Ford Tractor; 1 Rock Chipper; 1 Trojan Loader; 1 Grader. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell o sell by sealed bids equipment declared as surplus property for Dist. 3. Bids will be opened and reviewed for possible acceptance in regular meeting dated 01/05/09 in the Co. Clerk’s office, Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve application to program overlay thru the stimulus package for Dist. 1, 2 & 3. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #22-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to amend the Five Year Road and Bridge Plan for Delaware County. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #23-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of entering into a Borrow Permit Agreement between Roy Phillips and Dist. #2 of Delaware Co. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #24-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of Correction to minutes of meeting dated 12/01/08 Motion #11 to read “Tabled for one (1) week for further review”. Minutes were typed as approved in platting of a new subdivision-this was incorrect. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #25- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to table for one (1) week 12/22/08 the platting of a new subdivision known as “Cherokee Village” located in section 29-25-23. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #26-NEW BUSINESS: None submitted.
AGENDA #27-PUBLIC COMMENTS: None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL-Member
DAVE KENDRICK -Member