Delaware County Commissioners Minutes 09/29/08

DELAWARE COUNTY COMMISSIONERS MEETING

September 29, 2008

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on September 29, 2008 at 9:03 A.M. Agenda was posted September 24, 2008 at 4:20 P.M. on east entrance door. This meeting was recessed at 11:15 AM on September 29, 2008.

Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve minutes of Regular Meeting of 09/22/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows: 2007-2008 General: 4156, Red Plains Professional Inc., 790.00, Reg; 4157, OSU/Clgt, 20.00, Reg.

2008-2009 Sheriff Commissary Profit Fund: 10, Tiger Commissary Services, 55.94, ; 11, Tiger Commissary Services, 537.94. County Health: 85, Oklahoma State Dept. Of Health, 34193.24, Personal Services; 86, Green, Jennifer, 17.55, Travel; 87, Medical Indicators Inc., 1425.00, ; 88, Haynes, Matthew John, 280.00, Service; 89, Lippincott Williams & Wilkins, 50.90; 90, Terra Telecom Inc., 49.00, Service; 91, Pitney Bowes Inc., 780.00, ; 92, Staywell/Krames, 35.53, ; 93, Craig

County Health Department, 72.50, Supplies; 94, Lakeland Office Systems, 143.60, Maint. SOLID WASTE: 389, Jim Woods Mkt., 6392.80, Fuel; 390, Century Tel, 69.86, Service; 391, AT&T Mobility, 56.01, Service; 392, Cabin Diesel Service Inc., 4532.34, ; 393, Delaware County Journal, 33.55, Pub; 394, AT&T Mobility, 55.15, Service; 395, Alltel Communications LLC, 64.86, Service; 396, Southern Tire Mart Llc, 3739.52, Tires; 397, Vermeer Great Plains Inc., 35652.00, Equip; 398, Grand Savings Bank, 11198.94, Lease/Pur. HIGHWAY: 755, Crowder, Kenneth A., 109.80, Travel; 756, Rose & McCrary Pc, 500.00, FEMA; 757, Rose & McCrary Pc, 500.00, FEMA; 758, Accu-Screen Inc., 102.06, Testing; 759, Dub Ross Company Inc., 813.60, Steel/Metal; 760, John’s Tractor Works & Equip Inc., 1916.24, Parts; 761, Jim Woods Mkt., 6082.10, Fuel; 762, Neo Concrete & Materials Inc., 765.00, FEMA; 763, Longan Construction, 3531.55, HMHL; 764, Grand Rental Station, 74.29, Rent; 765, Irwin Trailer LLC, 1500.00, Steel/Metal; 766, Northern Tool & Equip., 436.65, Tools; 767, Grand Rental Station, 73.97, Rent; 768, Neo Concrete & Materials Inc., 340.00, FEMA; 769, Joplin Freightliner Sales Inc., 125.80, Parts; 770, Quill Corporation, 265.42, Supplies; 771, Evan S Electric, 285.00, Parts; 772, Crank, Chad, 600.00, Rock; 773, Cintas First Aid & Safety, 43.65, Supplies; 774, Southern Tire Mart LLC, 2725.00, Tires; 775, Atwoods Farm Store, 136.98, Equip; 776, Alltel Communications LLC, 154.92, Service; 777, Century Tel, 86.58, Service; 778, AT&T Mobility, 92.04, Service. LIEN FEE: 4, Lowe S, 239.00, Equip. SSF: 280, Alltel Communications LLC, 2411.92, Service; 281, Accu-Screen Inc., 63.06, Testing; 282, Accu-Screen Inc., 57.56, Testing; 283, Graves Menu Maker, 1331.51, Supplies; 284, Stephens Auto Inc (Napa), 549.76, Repairs; 285, OTC, 50.00, Tag & Title; 286, Risher, Walter E., 10.55, Refund; 287, Bradley, Serena G., 35.76, Refund; 288, Graves Menu Maker, 1726.07, Supplies; 289, Canon Financial Services Inc., 196.00, ; 290, Alltel Communications LLC, 108.15, Service; 291, Pitney Bowes Inc., 55.50, Rent; 292, Dollarhide, Leroy, 341.37, Transport; 293, Chad Crank Towing, 88.00, ; 294, AEP, American Electric Power, 200.00, Lease; 295, Hometown Bottled Water Service, 11.00, Service; 296, Kauffman, Richard, 119.71, Travel; 297, Russell Cellular, 125.34, Equip; 298, GSA Fleet Management, 10100.00, Auction; 299, Shell Fleet Plus, 1160.27, Blanket; 300,

Auto Lube Express, 70.48, Repairs; 301, Bradley, Serena G., 342.81, Travel; 302, Rowley, Robert A., 124.95, Travel. DOC: 44, Homeland Stores Inc., 30.00, ; 45, Homeland Stores Inc., 48.00, Supplies; 46, Henry Kraft Inc., 113.68, Supplies. RESALE: 92, Pitney Bowes Inc., 2481.00, Lease;

Mortgage Tax Cert Fee: 14, Xerox Corporation, 18.26, Maint; 15, Xerox Corporation, 46.42, Service; 16, Xerox Corporation, 128.51, Service; 17, Xerox Corporation, 18.26, Maint;

Alternative To Detention Of Juveniles: 15, Claunts, Kimberly, 836.25, Attend Care; 16, Rogers, Okleay, 292.50, Attend Care; 17, Berry, Marion Guylene, 1170.00, Attend Care. E-911: 100, AT&T, 1190.00, Service. FIRE DEPTS.: 175, Courtyard Printing, 181.40, Supplies; 176, County Clerk, 850.00, Pledge; 177, Lowe’s 696.00, ; 178, Chief Fire & Safety Co. Inc., 2618.00, ; 179, Delaware County Journal, 27.70, Pub; 180, Th Rogers Lumber Co., 681.57, Supplies; 181, Matt & Terry’s Auto Sales, 9000.00, Vehicle; 182, Grand Savings Bank, 1538.86, Lease/Pur. CED-1-3-08: 3, Mid-Continent Concrete Co., 1264.00, Special Project. SSFF: 2, Sirchie, 140.80, ; 3, GSA Fleet Management, 5700.00, Auction. EMPG: 19, Stephens Auto Inc (Napa), 218.66, Parts;

General: 1046, Sbak Services Llc, Llc, 619.00, Equip; 1047, Lakeland Office Systems, 54.05, Maint; 1048, Douglas, Tayla J., 81.67, Travel; 1049, Lish, Linda S., 84.54, Travel; 1050, Pitney Bowes Inc., 333.00, Lease; 1051, Lakeland Office Systems, 134.52, Maint; 1052, Accu-Screen Inc., 25.00, Testing;

1053, County Assessor S Assoc., 40.00, Reg; 1054, Price, Brad, 397.80, Travel; 1055, Williams, Jacob F., 458.64, Reval; 1056, Ramada Airport North, 158.00, Lodging; 1057, AT&T Mobility, 35.02, Service; 1058, Automated Systems Inc., 1380.00, Prof Services; 1059, Hometown Bottled Water Service, 17.50, Blanket; 1060, Cintas First Aid & Safety, 40.78, Supplies; 1061, Delaware County Journal, 1460.45, Blanket; 1062, Blevins Pest & Termite Control, 300.00, Blanket; 1063, Grand Lake Glass, 195.00, Repairs; 1064, L&R Clean Sweep Janitorial, 3475.00, Blanket; 1065, Blevins Pest & Termite Control, 300.00, Service; 1066, Blevins Pest & Termite Control, 200.00, Blanket; 1067, L&R Clean Sweep Janitorial, 425.00, Blanket; 1068, Hometown Bottled Water Service, 5.50, Supplies; 1069, Pitney Bowes Inc., 270.00, Rent; Seneca Cayuga Road: 1, APAC-Oklahoma Inc., 61508.80, Special Project. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file monthly reports from officers as follows: No reports were received. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary gave updates on bridge/road projects. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve set up of Highway Cash for the month of October 2008 as follows: T-1 – $123,000.00; T-2- $57,231.53; T2A-$900.00; T2B-$14,500.00; T-6-$1000.00; Total -$196,631.53. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #7-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve all blanket purchase orders for the month of October 2008 as follows:

DIST. 1:Cintas $500.00; Katner Mills $800.00; O’Reilly’s $800.00; Lowes $500.00; Sisco True Value $300.00; APAC $4000.00. DIST. 2: Lindly’s $200.00; Jay Plumbing $200.00; O’Reilly’s Auto $200.00; TH Rogers $400.00; Stephens Auto $2000.00. DIST. 3: Stephens Auto$1500.00; Kansas Bldg. Supply$400.00; Cintas $400.00; Osbourn’s Auto $400.00; AirGas MidSouth 200.00; Baker’s Five Acres $200.00; Hometown Bott. Water $30.00; Harrison’s Tire $200.00; Kansas Auto $400.00. CO. CLERK: Walmart $200.00. CCC: All Pro Lawn Care $500.00, Hutchison Heat/Air $500.00, Jay Plumbing $500.00, L&R Clean Sweep Janitorial $425.00. GEN 20-D: Hometown Bott. Water-$25.00; Del. Co. Journal $1500.00; L&R Clean Sweep Janitorial $3475.00; All Pro Lawn Care $700.00; Hutchison Heat/Air $500.00; Jay Plumbing $500.00; Blevins Pest $300.00; Tim’s Electric $500.00. SHERIFF DEPT.: Shell Feet Plus $1100.00; Fuelman $16,000.00; Walmart $1000.00; V&V Drug $1000.00; Dr. Hopper $1000.00. SOLID WASTE: AirGas Mid South $200.00; Blevins Pest $25.00; Cintas Uniforms $900.00; Hometown Bott. Water $150.00; Katner Mills $1000.00; Lowes $1000.00; SW Missouri Truck Ctr.$4000.00; Stephens Auto $3000.00. ASSESSOR’S DEPT.: Hometown Bott. Water $100.00; Walmart $200.00; Walmart $100.00; Lowes $200.00. DRUG COURT: Walmart $250.00. E-911: Hometown Bott. Water $100.00; Auto Lube Express $100.00; TH Rogers Lumber $200.00; Walmart $300.00; Jay Plumbing $100.00. HEALTH DEPT.: Walmart $300.00; Mease Med. $300.00. TOWN of BERNICE: Lowes $125.00; Katner Mills $125.00; John’s Tractor $125.00; REC TEC $125.00; Atwoods 4125.00. BUTLER FD: O’Reilly’s Auto $500.00; Katner Mills $500.00; Lowes $500.00; Walmart $500.00. COWSKIN FD: Lowes $500.00; O’Reilly’s Auto $200.00; Sisco True Value $100.00; Ark Valley $500.00; Ottawa Co. Farm(Mid West Propane) $1000.00. EUCHA FD: Allen’s Texaco $1000.00. FLINT RIDGE FD: AutoZone $250.00; Kansas Auto $100.00; Kansas Bldg. Supply $200.00; Anderson’s $650.00; Twisters $200.00. HICKORY GROVE FD: O’Reilly’s Auto $350.00; Lowes $1000.00. KANSAS FD: Bo’s Conv. Store $800.00; Kansas Bldg. Supply $500.00; O’Reilly’s Auto $500.00. KENWOOD FD: O’Reilly’s Auto $300.00; Emergency Med. Prod. $150.00. LEACH FD: SpringPlace Country Store $500.00; Kansas Bldg. Supply $700.00. OAKS FD: Walmart $250.00; SpringPlace Country Store $750.00; Kansas Auto $200.00. TIA JUANA FD: Lakewood Ace Hardware $250.00; Harold’s Auto Parts $250.00; Langley Home Ctr. $250.00. TIFF CITY FD: O’Reilly Auto $500.00. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to open and review all bids submitted on Asphalt for (2) Special Projects-(Allen Cemetery Rd. & Gigging Rd.) with possible acceptance of lowest or best bid. The following bids were received: Longan Construction-$55.00 per ton (plus freight cost); APAC-Oklahoma $61.80 & $10.15 per ton: APAC-McClinton Anchor-$58.50 per ton (plus freight cost). The bid from McClinton Anchor was accepted for the Allen Cemetery Rd. Project. The bid from Longan’s Construction was accepted for the Gigging Rd. Project. The bid from APAC-Oklahoma on Allen Cemetery rd. project was not accepted as this bid was intended to be for hauling charges not asphalt. Plant is located five (5) miles from project for Allen Cemetery therefore APAC McClinton’s bid was accepted due to location of plant. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to open and review all bids submitted on Asphalt for #18 Bridge Special Project with possible acceptance of lowest or best bid. Bids received are as follows: Longans Construction $55.00 per ton; APAC-Oklahoma $61.00 per ton; Teeter’s Asphalt $49.95 per ton. The bid from Longan’s Construction was accepted as best bid. The lowest bid from Teeter’s was not accepted due to the distance for hauling from the plant to the project site. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve signing of annual memorandum of agreement between Delaware Co. and Cherokee Nation (All road improvement projects). Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and forward to insurance company Notice of Tort Claim from Doris Moore-damages to windshield by Solid Waste. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve resolution designating speed limit on roadway in district #3 located in section 7-21-22 and in section 8-21-22 to thirty (30) miles per hour. Effective this 29^th day of September 2008. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve blanket purchase order to West Law for $3000.00 for the District Attorney’s office for law book supplementals. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #14-The motion to meet with the representative from Blue Cross & Blue Shield Insurance Co. was tabled until 10-14-08. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve of acceptance of lowest or best bids on materials for Salt Sheds in Dist. #1 and Dist. #3. The bid from Vanover Metals was accepted in the amount of $21,651.11 as the lowest bid submitted. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #16- NEW BUSINESS: None submitted..

AGENDA #17- PUBLIC COMMENTS: None submitted.

There being no further business to discuss, the meeting was recessed.

ATTEST:

KEN CROWDER -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL-Member

DAVE KENDRICK -Member