DELAWARE COUNTY COMMISSIONERS MEETING
September 22, 2008
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on September 22, 2008 at 9:00 A.M. Agenda was posted September 18, 2008 at 4:30 P.M. on east entrance door. This meeting was recessed at 3:30 PM .
Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve minutes of Regular Meeting of 09/15/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2007-2008 GENERAL: 4154, Marriott Southern Hills, 255.11, Lodging; 4155, Marriott Southern Hills, 271.22, Lodging.
2008-2009 SCPF: 8, Tiger Commissary Services, 607.83, Supplies; 9, Tiger Commissary Services, 64.89, Taxes. County Health: 82, Larmon, Marsha, 87.75, ; 83, Nichols, Jane Ann, 307.71, Travel; 84, Quill Corporation, 330.22. SOLID WASTE: 342, Waste Management Inc., 16001.40, Landfill; 343, Ark Valley Petroleum, 689.77, Fuel; 344, Stephens Auto Inc (Napa), 876.97, Blanket; 345, Lindly’s Inc., 18.00, Supplies; 346, Cintas Uniforms, 661.76, Blanket; 347, Lowe S, 232.44, Blanket; 348, Airgas Mid-South Inc., 29.53, Blanket; 349, Mayes County Petroleum, 6663.10, Fuel; 350, Quill Corporation, 696.52, Supplies. HIGHWAY: 672, Allen, Leroy, 240.82, Travel; 673, Baker S Five Acres, 90.15, Blanket; 674, Ark Valley Petroleum, 4948.50, Fuel; 675, Rose & McCrary Pc, 750.00, Prof Services; 676, Dub Ross Company Inc., 1220.40, FEMA; 677, Hotsy Of Okla. Inc., 6100.00, Equip; 678, Southern Tire Mart Llc, 155.00, Tires; 679, Southern Tire Mart Llc, 815.00, Tires; 680,
Southern Tire Mart Llc, 4658.04, Tires; 681, Grand Rental Station, 38.00, Rent; 682, Air Compressor Equip. Co., 556.00, Parts; 683, AEP, Public Service Co. Of Okla., 492.81, Service; 684, Odot, 8264.34, Lease/Pur. LIEN FEE: 3, Cooler Smart, 15.00, Rent. SSF: 253, Office Depot, 208.91, Supplies; 254, V&V Drug, 1513.19, Med; 255, Dollarhide, Leroy, 164.18, Transport; 256,
Precision Dental & Dentures, 200.00, Service; 257, Patrol Technology, 40.00, Supplies; 258, Oklahoma Dept Of Public Safety, 350.00, ; 259, Best Western - Santa Fe, 339.96, Lodging; 260, Precision Dental & Dentures, 480.00, Service; 261, Stephens Auto Inc (Napa), 1488.86, Repairs; 262, Auto Lube Express, 59.97, ; 263, Fuelman Of Oklahoma, 15814.30, Blanket; 264, Harrison’s Tire Center Inc., 8.00, ; 265, Pike, Rick D., 203.00, Travel. DOC: 42, Henry Kraft Inc., 85.28, Supplies; 43, Homeland Stores Inc., 48.00. RESALE: 77, Delaware County Journal, 92.84, Pub; 78, Cpio Computer Systems Inc., 1100.00. MTCF: 10, Cooler Smart, 15.00, Rent; 11, Hamby, Meagan H., 48.46, Travel; 12, Law, Mary Jane, 321.29, Travel; 13, Duncan, Susan Carol, 301.44, Travel;
E911 Cash Account: 88, Wal-Mart-Exception Processing, 124.82, Blanket; 89, Tiger Direct Inc., 123.95, ; 90, Hometown Bottled Water Service, 66.00, Blanket. FIRE DEPTS: 156, Kenwood Water District, 13.00, Service; 157, Sst, 139.72, Service; 158, Rec/Ne Okla Electric Coop, 197.74, Service; 159, Rec/Ne Okla Electric Coop, 97.00, Service; 160, Prins, Todd, 235.17, Travel; 161, New-Mac Electric Cooperative, 25.13, Service; 162, Wilson Propane Service, 888.00, Supplies; 163, Midwest Paging, 251.10, Service; 164, Chief Fire & Safety Co. Inc., 2521.00, Equip; 165, Speedy’s 66, 44.06, Blanket; 166, Harold S Auto Parts (Napa), 3.42, Blanket; 167, Lakewood Ace Hardware, 23.72, Blanket; 168, O Reilly Automotive Inc., 168.53, Blanket; 169, MFA Propane, 495.00, ; 170, Tiff City Store, 200.02, Blanket; 171, Kansas Building Supply Inc., 104.07, Blanket; 172, Blevins Pest & Termite Control, 25.00, ; 173, Rec/Ne Okla Electric Coop, 169.00, Service; 174, Joplin Fire Protection Inc., 108.20. RMP: 31, Mid-West Printing Co., 1165.80, Service; 32, Lowe S, 239.00, Equip; Ced-1-3-08: 1, Wheeler Metals Inc., 1470.00, Special Project; 2, Hamill Metals, 380.40, Special Project. DCUFRF: 13, Advantage Testing, 80.00, Testing; 14, Wal-Mart-Exception Processing, 55.64, Blanket; General: 912, Postage By Phone Reserve Acct, 1000.00, Postage; 913, Mci-Mega Preferred, 47.29, Service; 914, Quill Corporation, 185.93, Supplies; 915, Marriott Southern Hills, 302.40, Travel; 916, Blevins, Peggy, 325.85, Travel; 917, Shotpouch, Melvina, 65.36, Travel; 918, Quill Corporation, 58.85, Supplies; 919, Southbuild Llc, 29941.73, Prof. Services; 920, Craig County Detention Center, 372.32, Juv Det; 921, Postage By Phone Reserve Acct, 500.00, Postage, 922, Affinity 4, 83.72, Service; 923, Election Board Depository Acct, 148.00, Election. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from officers as follows: There were no reports submitted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary gave updates on bridge/road projects. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve Notice of Hearing on petition for Annexation of territory to the West Jay rural water district #1 of Delaware Co. The proposed property is located in sections as follows: 20, 21, 22, 27, 28, 29, 32, 33 & 34 of twp. 23 North, rng. 23 East and sections 14, 15, 16, 19, 20, 21, 22, 23, 27, 28, 229, 30 of twp. 22 North, Rng. 23 East all in Delaware Co. This annexation is due to such lands are without adequate water supply. Hearing has been set for October 6, 2008 at 9:00AM. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve signing of 324A claim to ODOT for engineering services to Rose & McCrary, PC on project #CR-212C(119) & CR-121D(120). Location (E510) from S710 Rd. West in Sections 22& 27and (E575) from Moseley Sch. West in sections 21, 22, 27, 28 twp. 20N, Rng. 25E. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve creating new cash account known as “Bradshaw Bridge (S690) for Dist. 1 Commissioner Ken Crowder. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to reject all bids submitted on lease purchase of equipment for Dist. #3 Commissioner Dave Kendrick. All bids were handed back to representatives un-opened and sealed. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to reject all bids submitted on lease purchase of equipment for Dist. #2 Commissioner Bill Cornell. All bids have been handed back and returned to representatives un-opened and sealed. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #11-The motion in regards with the re-advertisement for sealed bids on the lease equipment for Dist. #2 was not needed at this time. No action was taken. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to open and review all bids submitted on labor to erect salt sheds for Dist. #1 & 3 Commissioners for possible action. Only one (1) bid was received from Paul Hight for a total of $20,000.00 for labor to erect salt sheds in Delaware Co. The bid from Paul Hight Construction was accepted. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to open and review all bids submitted on materials to erect salt sheds for Dist. #1 & 3 Commissioners. The following bids were received: Vanover Metal Bldgs.-$11,500.00; Square One Truss-$11,200.00; Wheeler Metals, Inc.-$18,864.40; Sanco Lumber-$11,064.37. Acceptance of lowest or best bid was set for one week on September 29th, 2008 in the Delaware Co. Commissioner’s meeting at 9:00 AM. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to receive update on information for storm shelter program from Leroy Allen. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve entering into lease purchase agreement with ODOT and Dist. #1 Commissioner for equipment. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to review phone quotes on the replacement of roof at the Community Center Jay, OK. Quotes received are as follows: Jeremy Husong-declined to bid; Allied Roofing-$84,442.76; BRB Roofing-declined to bid. There was only one (1) bid received from Allied Roofing and that bid was accepted to tear down old roofing, dispose of and replace Community Center Roof. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Amended Journal Entry to follow. Motion carried.
AGENDA #17-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve bid from Jr. Vickery on property not sold at Land Sale located in Flint Ridge #4-Walnut Hill, Lot 196, Blk. 16 and Flint Ridge #4 Walnut Hill, Lot 91, Blk. 16 in the amount of $150.00. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve designation of officers for the Delaware Co. OSU Extension Center. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve pledge of support in the amount of $850.00 to the County Clerk’s office from the Tiff City Fire Dept. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of lease of land between the City of Bernice and District #1 Commissioner to place salt sheds on City property located in Sec. 23, Twp. 25, Rng. 22 for a period of twenty (20) years with one year terms commencing on the 1st day of October 2008. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to go into Executive session pursuant to Title 25 Oklahoma Statutes, sec. 307 (B) (4) for the purpose of confidential communications between the Board of Commissioners and its attorney concerning Federal Lawsuits, Shelby Haggard, charging party vs. Delaware Co. Sheriff’s Dept. respondent, Equal Employment Opportunity Commission #564-2008-1590 and Joey J. Lambert, charging party vs. Delaware Co. Sheriff’s Dept., respondent, equal employment opportunity commission #564-2008-1591. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #22-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to return to regular session. No action was taken at this time. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #23-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to create a new cash account known as “Seneca Cayuga Road” for Dist. #1. The Seneca Cayuga Road Dept. will release to Delaware Co. Dist. #1 the full amount funds to be utilized on the Seneca Cayuga Tribal Grounds Road project in the amount of $2,070,877.10. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #24-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to meet with the representatives from Health Choice Insurance Co. to discuss insurance policy/benefits offered by Delaware Co. for employees. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #25-NEW BUSINESS: None submitted.
AGENDA #26-PUBLIC COMMENTS: None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL-Member
DAVE KENDRICK -Member