DELAWARE COUNTY COMMISSIONERS MEETING
September 15, 2008
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on September 15, 2008 at 9:00 A.M. Agenda was posted September 10, 2008 at 4:02 P.M. on east entrance door. This meeting was recessed at 11:45 AM on September 15, 2008 and will be continued on September 17, 2008 at 1:00PM. This meeting was reconvened at 1:00 PM on September 17, 2008 and recessed at 2:15PM. Commissioner Crowder was absent on September 17, 2008.
Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 09/8/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2008-2009 SCPF: 3, Tiger Commissary Services, 56.53, Taxes; 4, Tiger Commissary Services, 529.14, Supplies; 5, Tiger Commissary Services, 308.55, Supplies; 6, Sheriff Dept., 181.20, Misc; 7, Tiger Commissary Services, 2902.92, Supplies. CO. HEALTH DEPT.: 73, O Dell, Roy, 718.38, Travel; 74, Innovative Mobile Services, 85.00, Service; 75, Heritage House-76, 117.95, ; 76, Hometown Bottled Water Service, 27.95, Supplies; 77, RRR Cleaning, 306.97, Service; 78, Mease Medical Clinic, 132.00, Blanket; 79, Grove Area Cellular, 16.95, Service; 80, State Termite & Pest, 35.00, Service; 81,
Verizon/Mci, 248.83, Service. SOLID WASTE: 330, Katner Mills (Napa), 150.95, Blanket; 331, Shipley Motor Equipment Co., 1558.67, Blanket; 332, Hometown Bottled Water Service, 90.00, Blanket; 333, Tri-Star Technology, 803.00, Supplies; 334, Airgas Mid-South Inc., 147.67, Blanket; 335, Ark Valley Petroleum, 1000.00, Fuel; 336, Frosty S Glass Inc., 665.24, ; 337, Pike Pass,
674.14, Pike Pass; 338, Rec/Ne Okla Electric Coop, 544.00, Service; 339, Russell Cellular, 135.97, Equip; 340, AT&T, 51.61, Service; 341, AT&T, 455.30, Service. HIGHWAY: 633, Dub Ross Company Inc., 820.20, Steel/Metal; 634, Wallis Lubricants Llc, 1005.94, ; 635, Wallis Lubricants Llc, 622.19, Supplies; 636, Crank, Chad, 600.00, Rock; 637, Quill Corporation, 505.03, Supplies; 638, T-N-T Radiator, 45.00, Labor; 639, O Reilly Automotive Inc., 352.46, Blanket; 640, Katner Mills (Napa), 784.48, Blanket; 641, Van Keppel Co., 47.44, Parts; 642, Ark Valley Petroleum, 6815.50, Fuel; 643, Sanco Lumber Inc., 175.54, Supplies; 644, Mayes County Petroleum, 4073.84, Fuel; 645, Grand Rental Station, 5.49, Supplies; 646, Hay Makers Equipment, 202.78, Supplies; 647, Stephens Auto Inc (Napa), 1308.82, Blanket; 648, Ark Valley Petroleum, 647.00, Fuel; 649, A & A Equipment Co., 189.00, Supplies; 650, Wallis Lubricants Llc, 900.62, Supplies; 651, Mease Medical Clinic, 220.00, Prof Services; 652, Apac - Oklahoma Inc., 3826.56, Blanket; 653, Lindly S Inc., 25.98, Supplies; 654, Kansas Auto Parts (Napa), 269.64, Blanket; 655, Longan Construction, 1049.38, Hmhl; 656, Hugg And Hall Equip. Co., 425.88, Parts; 657, Kcr International Trucks Inc., 1373.52, Parts; 658, Kansas Building Supply Inc., 325.45, Blanket; 659, Cintas Uniforms, 354.15, Blanket; 660, Harrison S Tire Center Inc., 32.00, Blanket; 661, Stephens Auto Inc (Napa), 359.35, ; 662, Stephens Auto Inc (Napa), 1512.21, Blanket; 663, AT&T, 71.07, Service; 664, AT&T, 225.33, Service; 665, Grand Savings Bank, 3705.27, Lease/Pur; 666, Welch State Bank, 1914.21, Lease/Pur; 667,
Grand Savings Bank, 1184.49, Lease/Pur; 668, Odot, 5746.46, Lease/Pur; 669, Odot, 2608.48, Lease/Pur; 670, Apac -Oklahoma Inc., 59990.00, Letter Of Credit. SSF: 232, Hometown Bottled Water Service, 11.00, ; 233, O Reilly Automotive Inc., 39.92, Parts; 234, Graves Menu Maker, 2129.98, ; 235, Auto Lube Express, 136.31, Repairs; 236, Lil Offshore, 113.72, Fuel; 237, V&V Drug, 954.36, Blanket; 238, V&V Drug, 758.18, Med; 239, First Impressions, 396.00, ; 240, Precision Dental & Dentures, 220.00, Prof Services; 241, Th Rogers Lumber Co., 16.17, Supplies; 242, Accu-Screen Inc., 75.00, Testing; 243, Accu-Screen Inc., 52.06, Testing; 244, Jay Utilities Authority, 28.50, Utilities; 245, Stephens Auto Inc (Napa), 133.93, Repairs; 246, Delaware County Health Dept., 45.00, ; 247, Office Depot, 910.05, ; 248, Allen Canning Co., 2181.50, ; 249, Stephens Auto Inc (Napa), 135.52, Repairs; 250, Qwest Communications, 317.00, Service; 251, Fromeyer Sr., Robert W., 76.64, Travel; 252, V&V Drug, 368.89, Med. DOC: 39, Homeland Stores Inc., 36.00, Supplies; 40, Homeland Stores Inc., 48.00, ; 41, Henry Kraft Inc., 79.18. RCT: 11, Chase Home Finance, 758.49, Refund. E911: 84, AT&T, 399.01, Service; 85, TH Rogers Lumber Co., 34.56, Blanket; 86, Lightyear Network Solutions Llc, 15.20, Service; 87, SST-Salina Spavinaw Telephone Co., 112.20, Service;
Fire Department Sales Tax: 127, Grand Lake Telecommunications, 119.90, Service; 128, Grand Telephone Co., 59.62, Service; 129, Springplace Country Store, 278.65, Blanket; 130, Hickory Grove Fire Department, 1000.00, Equip; 131, Neo Concrete & Materials Inc., 311.25, ; 132, Neo Concrete & Materials Inc., 243.00, Concrete; 133, Springplace Country Store, 1033.77, Blanket; 134, Dept. Of Central Services, 728.69, Insurance; 135, AT&T, 42.17, Service; 136, Sst, 165.67, Service; 137, Oklahoma Emt Assoc., 190.00, ; 138, Jim Woods Mkt., 1469.62, Fuel; 139, Weis Fire & Safety Equip. Co., 768.69, ; 140, Okla State Firefighters Assoc., 405.00, Training; 141, Neosho Power Sports, 1079.00, Equip; 142, Lindly S Inc., 187.14, ; 143, Campbell Construction Co., 2400.00, Maint; 144, Allen S Sinclair Station, 636.14, Blanket; 145, Campbell, Sheyanne, 150.00, ; 146, Campbell,
Sheyanne, 150.00, ; 147, Campbell, Sheyanne, 150.00, ; 148, Kenney, Colby, 950.00, Equip; 149, Campbell, Sheyanne, 150.00, ; 150, AEP, Public Service Co. Of Okla., 177.59, Service; 151, Chief Supply, 2304.75, Equip; 152, Ark Valley Petroleum, 280.66, Blanket; 153, O Reilly Automotive Inc., 134.07, Blanket; 154, Ark Valley Petroleum, 1295.40, Fuel; 155, Gall S Incorporated, 1403.92, Equip.
RMP: 30, Kellpro Inc., 2805.56, Licensing. USE TAX: 2, Brown Design Group, 2000.00, Prof Services. EMPG: 18, Delaware County Comm. Dist. 3, 59.47, Fuel. DCUFRF: 11, Metal Fab Trophy Shop, 16.37, ; 12, Grand Telephone Co., 30.99, Service. GENERAL: 886, Computer Boy, 45.00, Repairs; 887, Computer Boy, 75.00, ; 888, Arvest Bank, 55.26, ; 889, OSU Coop. Extension Service, 2276.00, Personal Services; 890, Butler, Jeremiah R., 953.48, Travel; 891, Ousley, Dian R., 107.06, Travel; 892, AT&T, 106.59, Service; 893, Grand Lake Telecommunications, 54.95, Service; 894, Grand Telephone Co., 152.87, Service; 895, Okla Dept. Of Corrections, 47.10, Supplies; 896, National 4-H Council-Supply Service, 25.50, Supplies; 897, Osu, 4-H Supply Store, 18.55, Supplies; 898, The American, 31.75, Subscription; 899, AT&T, 61.45, Service; 900, Price, Brad, 396.05, Travel; 901, Stump, Kyle M., 159.71, Travel; 902, Sac & Fox Nation, 654.41, Juv Det; 903, Empowerment Zone Inc., 1000.00, Membership; 904, AEP, Public Service Co. Of Okla., 289.91, Service; 905, City Of Jay, 500.00, Rent; 906, The Grove Sun Daily, 758.82, Pub; 907, Rec/Ne Okla Electric Coop, 37.00, Service; 908, Hometown Bottled Water Service, 8.00, Supplies; 909, Hometown Bottled Water Service, 5.50, Supplies; 910, Grand Telephone Co., 26.91, Service; 911, Rec/Ne Okla Electric Coop, 138.00, Service. SOLID WASTE GRANT: 1, Kemp Stone Co Inc., 18177.98, Rock. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file monthly reports from officers as follows: Election Board. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary gave updates on bridge/road projects. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve Equitable Sharing Agreement and Certification report for the Delaware Co. District Attorney’s office. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to open and review all bids submitted on the replacement of roof on the Delaware Co. Community Center. No bids were submitted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and forward to insurance company the Notice of Tort Claim from John Howard Lewis for damages to windshield/paint on vehicle by mower that threw rocks while mowing in the right-of-way in Dist. #1. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to meet with Bill Turner-CPA to discuss the Delaware Co. Budget for FY 2008-2009. This motion was postponed until September 17, 2008 in order to meet with Bill Turner the financial advisor. Commissioner Crowder was absent from the September 17th, 2008 meeting. A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to cut funds from 20-E in the amount of $7000.00 in order to balance the budget. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to advertise for sealed bids on (HMHL) asphalt for Special Projects on Gigging Road and Allen Cemetery for Dist. #3. Bids will be opened and reviewed for possible acceptance in regular meeting of 9/29/08 at 9:00AM. Bids will be received no later than 8:30 AM in the County Clerk’s office in Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve agreement to work on private property between Dist. #3 Commissioner and Dennis Bowman for the removal of materials to be used in maintenance/construction of county roadways. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve designation of officers for the Kansas Fire Dept. as follows: Requisitioning officers-David Spencer & Creighton Sanders; Inventory officer-Creighton Sanders; Receiving officers-Tonya Kaiser & Darrell Pickup. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve entering into lease purchase contract with Grand Savings and Dist. #1 for purchase of Track Hoe and signing of all documents required. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve entering into service contract agreement between Delaware Co. Treasurer and Xerox for the maintenance and supplies on a copy machine. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of salvage of printer for the County Clerk’s office as follows: 1-HP Deskjet Printer. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to hold hearing in regards to petition to place section line located in Tia Juana Townsite (Sec. 18-23-22) in reserve status-A platted street known as Lakeside Drive that overlays the Sec. Line and public right of way crossing lots 9, 10 & the E ˝ of lot 11, block 3 and lots 14 & 15, block 3. Petitioners Wanda Clark and Christine Davis. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Amended Journal Entry to follow. Motion carried.
AGENDA #17-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of designation of officers for the Oaks Fire Dept. as follows: Requisitioning officers-Vince Osburn & Chad Strong; Receiving officer-Melvin Blossom; and Inventory officer-Danny Russell. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of transfer of funds for the Butler Fire Dept. as follows: From FD-BT-2 into FD-BT-1-C for $200.00. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to advertise for sealed bids on (HMHL) asphalt for Special Project known as #18 bridge project for Dist. #1 Commissioner. Bids will be opened and reviewed for possible acceptance in regular meeting dated 9/29/08 at 9:00AM. Bids will be received no later than 8:30 AM on 9/29/08 in the County Clerk’s office in Jay, Ok. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to table for one (1) week 9/22/08, the leasing of land between the City of Bernice and Delaware Co. Dist. #1 for Salt Sheds due to lack of paperwork.
AGENDA #21-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to advertise for sealed bids on one (1) used pumper truck for the Zena Fire Dept. Bids will be opened and reviewed in regular meeting dated 10/14/08 at 9:00 AM. Bids will be received no later than 8:30 AM on 10/14/08 in the County Clerk’s office in jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #22-NEW BUSINESS: None submitted.
AGENDA #23-PUBLIC COMMENTS: None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL-Member
DAVE KENDRICK -Member