DELAWARE COUNTY COMMISSIONERS MEETING
September 2, 2008
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on September 2, 2008 at 9:00 A.M. Agenda was posted August 27, 2008 at 4:00 P.M. on east entrance door. This meeting was recessed at 12:30 P.M.
Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 08/25/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2007-2008 SSF: 993, Harrison S Tire Center Inc., 8.00, Repairs. FIRE DEPTS.: 903, Ark Valley Petroleum, 187.14, Blanket. GENERAL: 4150, Accu-Screen Inc., 25.00, Testing; 4151, Accu-Screen Inc., 25.00, Testing; 4152, Sumpter Auto Lube Express, 34.47, Service.
2008-2009 SCPF: 1, Atco International, 1679.28. HEALTH DEPT.: 56, Haynes, Jana, 37.44, Travel; 57, Hilton Garden Inn, 356.00, Travel; 58, Hounsome, Vicki, 356.92, Travel; 59, Quill Corporation, 294.62, Supplies; 60, Henry Kraft Inc., 204.27, Supplies; 61, Lakeland Office Systems,
136.00, ; 62, Moore Medical Llc, 193.28, Supplies; 63, Mckessen Medical- Surgical, 119.25, Supplies; 64, Acco-Sig, 7000.00, Equip. SOLID WASTE: 270, Accu-Screen Inc., 78.05, ; 271, Blevins Pest & Termite Control, 25.00, Blanket; 272, Quill Corporation, 662.29, Supplies; 273, Henry Kraft Inc., 387.28, Supplies; 274, Diamond Int. Trucks Inc., 289.80, ; 275, Ark Valley Petroleum, 6543.07, Fuel; 276, Accu-Screen Inc., 71.12, Testing; 277, Vanover Metal Blds. Sales, 39.60, Supplies; 278, Acco-Sig, 47000.00, Insurance. HIGHWAY: 513, Mid-Continent Concrete Co., 948.00, Concrete; 514, Cook, Charles A., 7520.00, Easement; 515, Hardesty, Mary Lou Lumpkins, 1525.00, Easement; 516, Hopper Md, Robert W, 27.00, Prof Services; 517, Hopper Md, Robert W, 27.00, Prof Services; 518, Jim Woods Mkt., 7038.75, Fuel; 519, Henry Kraft Inc., 33.42, Supplies; 520, Cintas First Aid &
Safety, 99.66, Supplies; 521, Kennedy, Albert B., 2540.00, Easement; 522, Russell Cellular, 26.08, Equip; 523, Acco-Sig, 27222.00, Insurance. SSF: 180, Mid-American Specialties Inc., 412.00, ; 181, Hopper Md, Robert W, 27.00, Physical; 182, Melton, Charles, 435.34, ; 183, Dollarhide, Leroy, 908.32, ; 184, Hopper Md, Robert W, 27.00, Physical; 185, Curtiss Tate Tires And Service, 144.95, ; 186, Hopper Md, Robert W, 27.00, Prof Services; 187, V&V Drug, 360.87, Med; 188, Hopper Md, Robert W, 27.00, Physical; 189, Hopper Md, Robert W, 27.00, Physical; 190, Pike, Rick D., 275.05, Travel; 191, Auto Lube Express, 95.96, Service; 192, Auto Lube Express, 75.46, Service; 193, Hometown Bottled Water Service, 16.50, Supplies; 194, Stephens Auto Inc (Napa), 152.96, Repairs; 195, Stephens Auto Inc (Napa), 224.95, Repairs; 196, Accu-Screen Inc., 52.06, Testing; 197, Stephens
Auto Inc (Napa), 211.63, Repairs; 198, Accu-Screen Inc., 50.00, Testing; 199, Curtiss Tate Tires And Service, 648.90, Repairs; 200, Curtiss Tate Tires And Service, 132.95, Repairs; 201, Stephens Auto Inc (Napa), 56.11, Parts; 202, Mid-West Printing Co., 249.82, Supplies. DOC: 31, V&V Drug, 216.56, Med; 32, Bob Barker Co., 65.30, Supplies; 33, Homeland Stores Inc., 48.00, ; 34, Graves Menu
Maker, 985.56, Supplies. MTCF: 7, Duncan, Susan Carol, 17.55, Travel. ALT. TO DET.: 9, Sanders, William, 1157.00, Attend Care; 10, Sheriff Dept., 593.65, Attend Care. E911: 64, Acco-Sig, 5000.00, Insurance; 65, Pc Mall Gov, 146.91, Supplies; 66, Hometown Bottled Water
Service, 60.50, Blanket; 67, Tiger Direct Inc., 71.97, Supplies; 68, Public Safety Conference, 130.00, Reg; 69, KC Wireless Inc., 938.00, Equip. FIRE DEPTS.: 100, Dept. Of Central Services, 396.77, Insurance; 101, Th Rogers Lumber Co., 44.74, ; 102, Vanover Metal Blds. Sales, 27.80, ; 103, Lowe S, 24.80, Blanket; 104, Ark Valley Petroleum, 360.45, Blanket; 105, Sisco True-Value Hardware, 26.23, Blanket. DCUFRF: 9, Alltel Communications Llc, 117.51, Service. GENERAL: 709, Lakeland Office Systems, 64.93, Misc; 710, OSU Coop. Extension Service, 2276.00, Personal Services; 711, Osu Coop. Extension Service, 2276.00, Personal Services; 712, Ousley, Dian R., 64.14, Travel; 713, Parker, Dianna L., 22.22, Travel; 714, Office Depot, 98.30, Supplies; 715, Grand Telephone Co., 127.61, Service; 716, Grand Lake Telecommunications, 54.95, Service; 717, AT&T, 130.94, Service; 718, Canon Financial Services Inc., 172.90, Lease/Pur; 719, Williams, Jacob F., 217.62, Reval; 720, Stump, Kyle M., 315.40, Travel; 721, Delaware County Journal, 303.18, Pub; 722, Hometown Bottled Water Service, 12.00, Blanket; 723, Acco-Sig, 149237.00, Insurance; 724, Grand Lake Fire Safety Inc., 81.00, Service; 725, Hutchison Heating & Air Inc., 155.00, Blanket; 726, Delaware County Journal, 287.76, Pub; 727, City Of Jay, 500.00, Rent; 728, Blevins Pest & Termite Control, 50.00, Blanket; 729, Acco-Sif, 220127.00, Workers Comp; 730, Jay Plumbing & Electric Supply, 122.41, Blanket; 731, Hutchison Heating & Air Inc., 55.00, Blanket; 732, Grand Lake Fire Safety Inc., 96.50, Service; 733, Acco-Sig, 7000.00, Insurance; 734, Blevins Pest & Termite Control, 100.00, Service; 735, Blackfox, Sharon, 50.00, ; 736, Smith, Dixie, 42.71, Travel; 737, Hometown Bottled Water Service, 5.50, Supplies; 738, Butler Baptist Church, 10.00, Election; 739, Grand Telephone Co., 26.92, Service; 740, Rec/Ne Okla Electric Coop, 139.00, Service. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from officers as follows: Health Dept., Co. Clerk’s Depts. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary gave updates on bridge/road projects. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve entering into Lake access agreement with ODOT project #SAP-121D(124) Gigging Rd. in sections 25 & 26-22-23 in the amount of $160,000.00 (1.5 miles). Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve entering into Lake Access Agreement with ODOT project #SAP-(123) Ross Acres Rd. located in sections 22& 23-22-23 in the amount of $105,000.00 (1.35 miles). Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of sponsorship of Grant for the Delaware Co. Health Dept. This is a grant for “OSDH Abstinence Grant” in the amount of $2000.00 for video expense, speaker fees, media marketing and promotion of program titled “look before you Leap”. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve creating new cash account known as CED-1-3-8 for small bridge construction on Manning, Gault, Roberts, Blue Spring Branch, West Siloam Springs. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve signing of 324-A claim requesting payment from ODOT for engineering fees to Rose & McCrary , PC on project #CB-121C(116) overlay E430 Rd. & S. 510 Rd. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to advertise for sealed bids on the lease purchase of a Grader and Backhoe for Dist. #2 thru the revolving fund with ODOT. Bids will be opened and reviewed for possible acceptance in regular meeting dated 9/22/08 at 9:00 AM. Bids will be received no later than 9/22/08 at 8:30 AM in the County Clerk’s office in Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to advertise for sealed bids on the lease purchase of a Grader for Dist. #3 thru the revolving fund with ODOT. Bids will be opened and reviewed for possible acceptance in regular meeting dated 9/22/08 at 9:00 AM. Bids will be received no later than 9/22/08 at 8:30 AM in the Co. Clerks office in Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve of transfer of funds for the Eucha Fire Dept. from the capital outlay fund into the M&O fund for $5000.00. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve rental agreement between Hometown Bott. Water and the Delaware Co. Health Dept. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to accept the lowest bid for the replacement of windows at the Delaware Co. Community Center as follows: Vinita Glass in the amount of $13,494.00. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to table for one (1) week the motion regarding the membership with Sequoyah Adair, Cherokee, Empowerment Zone , Inc. SACC-EZ for further research.
AGENDA #17-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve deputation of agreement between Bureau of Indian Affairs and the Delaware Co. Sheriff’s Dept. providing for the cross deputation of law enforcement officers employed by the tribes, the State of Oklahoma and political subdivisions of the State of Oklahoma to assist the BIA in its duties to provide law enforcement services. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA # 18-NEW BUSINESS: None submitted.
AGENDA #19-PUBLIC COMMENTS: None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL-Member
DAVE KENDRICK -Member