Delaware County Commissioners Minutes 08/25/08

DELAWARE COUNTY COMMISSIONERS MEETING

August 25, 2008

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on August 25, 2008 at 9:00 A.M. Agenda was posted August 21, 2008 at 4:00 P.M. on east entrance door. This meeting was recessed at 12:30 P.M.

Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 08/18/08 and Special meeting of 8/14/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:

2007-2008 SSF: 991, O Reilly Automotive Inc., 19.94, Parts; 992, Kansas Auto Parts (Napa), 41.34, Parts. FIRE DEPTS.: 896, O Reilly Automotive Inc., 42.93, Blanket; 897, Allen S Sinclair Station, 484.60, Blanket; 898, Stephens Auto Inc (Napa), 4.69, ; 899, Stephens Auto Inc (Napa), 249.45, ; 900, Springplace Country Store, 263.43, Blanket; 901, TH Rogers Lumber Co., 71.70, Supplies; 902, O Reilly Automotive Inc., 6.33, Blanket. GENERAL: 4149, Automated Systems Inc., 95.00, ;

2008-2009 County Health: 47, Oklahoma State Dept. Of Health, 32524.71, ; 48, Larmon, Marsha, 120.51, Travel; 49, Hounsome, Vicki, 393.85, Travel; 50, RRR Cleaning, 336.40, Service; 51, Xerox Corporation, 19.71, Supplies; 52, AT&T Mobility, 98.95, Service; 53, Electric By Miller Inc., 145.00, Service; 54, Hutchison Heating & Air Inc., 90.00, Service; 55, Vang, Melissa, 20.00, Service;

Solid Waste Cash Fund: 262, Stephens Auto Inc (Napa), 1744.92, Blanket; 263, Rec/Ne Okla Electric Coop, 438.00, Service; 264, Ark Valley Petroleum, 6760.04, Fuel; 265, Century Tel, 67.16, Service; 266, Alltel Communications Llc, 65.72, Service; 267, AT&T Mobility, 56.51, Service; 268, AT&T Mobility, 61.00, Service; 269, Grand Savings Bank, 11198.94, Lease/Pur. HIGHWAY: 481, Keystone Equipment Co., 613.98, Parts; 482, Dub Ross Company Inc., 732.12, Steel/Metal; 483, Longan Construction, 3745.20, HMHL; 484, AEP, Public Service Co. Of Okla., 755.36, Service; 485, Grove Muffler & Auto Care Inc, 249.90, Service; 486, Quill Corporation, 198.55, Supplies; 487, Longan Construction, 369.60, Hmhl; 488, Jim Woods Mkt., 6926.85, Fuel; 489, Wallis Lubricants Llc, 1416.31, Supplies; 490, Kansas Auto Parts (Napa), 293.84, Blanket; 491, Lindly S Inc., 50.56, Parts; 492, Baker S Five Acres, 25.06, Supplies; 493, Stephens Auto Inc (Napa), 2518.27, Tools; 494, Longan Construction, 1593.01, Hmhl; 495, Warrior Of Arkansas Inc., 122.34, Parts; 496, Accu-Screen Inc., 25.00, Testing; 497, Neo Concrete & Materials Inc., 688.50, Concrete; 498, Mid-Continent Concrete Co., 355.50, Concrete; 499, Quill Corporation, 89.96, Supplies; 500, Dub Ross Company Inc., 1607.45, Steel/Metal; 501, Accu-Screen Inc., 52.06, Testing; 502, Century Tel, 101.27, Service; 503, Alltel Communications Llc, 165.17, Service; 504, At&T Mobility, 80.04, Service; 505, ODOT,

2608.48, Lease/Pur; 506, ODOT, 5746.46, Lease/Pur; 507, ODOT, 8264.34, Lease/Pur; 508, APAC-Arkansas Inc., 50001.07, Reap Project; 509, APAC-Arkansas Inc., 125510.30, Letter Of Credit;

Ssf: 146, Cagle, Justin, 150.00, ; 147, Tim S Electric Inc., 107.50, Service; 148, Graves Menu Maker, 2224.63, Supplies; 149, Patrol Technology, 21.60, Supplies; 150, Allen S Sinclair Station, 10.00, Service; 151, Graves Menu Maker, 2401.82, ; 152, Zap Plumbing Inc., 623.75, ; 153, Qwest Communications, 360.25, Service; 154, V&V Drug, 491.88, Med; 155, Sirchie, 160.21, ; 156, Auto Lube Express, 689.07, Repairs; 157, Auto Lube Express, 85.98, Service; 158, Accu-Screen Inc., 25.00, 159, Accu-Screen Inc., 25.00, Drug Testing; 160, Hubert, 74.94, ; 161, Auto Lube Express, 240.78, Repairs; 162, Kansas Lube & Tire, 28.95, Service; 163, Stephens Auto Inc (Napa), 59.05, ; 164, Auto Lube Express, 34.43, Repairs; 165, Hometown Bottled Water Service, 11.00, Supplies; 166, Russell Cellular, 69.99, Equip; 167, Chad Crank Towing, 207.00, Service; 168, Curtiss Tate Tires And Service, 131.85, ; 169, Precision Dental & Dentures, 233.00, ; 170, Sugar Creek Animal Hosp., 210.98, Service; 171, Auto Lube Express, 84.49, Repairs; 172, Shell Fleet Plus, 559.00, Blanket; 173, Dollarhide, Leroy, 335.34, Transport; 174, Canon Financial Services Inc., 191.00, Maint; 175, Pitney Bowes Inc., 55.50, Lease; 176, Aep, American Electric Power, 200.00, Lease; 177, Stephens Auto Inc (Napa), 100.23, Parts; 178, Berry, Mark, 117.86, Travel; 179, Alltel Communications LLC, 2441.85, Service. DOC: 23, Graves Menu Maker, 70.07, Supplies; 24, Homeland Stores Inc., 48.00, ; 25, Henry Kraft Inc., 85.28, Supplies; 26, Homeland Stores Inc., 48.00, Supplies; 27, V&V Drug, 46.45, Med; 28, V&V Drug, 19.73, Med; 29, Homeland Stores Inc., 36.00, Supplies; 30, V&V Drug, 466.34, Med. MTCF: 6, Coda, Kathy Hokit, Treas., 146.00, Membership. CARF: 1, Computer Boy, 9.44, Service. CCA: 1, Jerry S Excavation, 1000.00, Refund. E911: 61, AT&T, 2380.00, Service; 62, Biltmore Hotel, 81.00, Lodging; 63, Wal-Mart-Exception Processing, 155.30, Blanket.

FIRE DEPTS.: 76, Dept. Of Central Services, 1441.96, Insurance; 77, Rec/Ne Okla Electric Coop, 324.14, Service; 78, At&T, 274.45, Service; 79, SBA Steel Inc., 98.69, Rent; 80, Allied Waste Service Llc, 163.60, Service; 81, Dept. Of Central Services, 896.06, Insurance; 82, Springplace Country Store, 169.31, Blanket; 83, Kansas Building Supply Inc., 53.66, Blanket; 84, Tiff City Pump Inc., 139.95, Repairs; 85, Aep, Public Service Co. Of Okla., 368.21, Service; 86, Rec-Tec, 933.00, Equip; 87, Advanced Rescue Systems, 5550.00, Equip; 88, Tech Resq, 1500.00, Training; 89, Dept. Of Central Services, 1454.58, Insurance; 90, SST, 165.67, Service; 91, Best Western, 810.00, Lodging; 92, Kansas Auto Parts (Napa), 137.95, Blanket; 93, Springplace Country Store, 476.56, Blanket; 94, Wal-Mart-Exception Processing, 176.21, Blanket; 95, Rec-Tec, 473.38, Service; 96, Rec/Ne Okla Electric Coop, 94.00, Service; 97, Allen S Sinclair Station, 700.00, Blanket; 98, Little Profit Shop, 400.00, ; 99, Grand Savings Bank, 1538.86, Lease/Pur. SSFF: 1, Biltmore Hotel, 207.00. EMPG: 13, Stephens Auto Inc (Napa), 135.47, Repairs. GENERAL: 686, Crowder, Kenneth A., 58.92, Travel; 687, Coda, Kathy Hokit, Treas., 146.00, Dues; 688, Mid-West Printing Co., 2416.68, Supplies; 689, Quill Corporation, 188.01, Supplies; 690, Mci-Mega Preferred, 51.83, Service; 691, Lakeland Office Systems, 131.74, Maint; 692, Wal-Mart-Exception Processing, 45.21, Blanket; 693, Coda, Karen Mueggenborg, 115.00, Reg; 694, Coda, Kathy Hokit, Treas., 146.00, Dues; 695, Coda, Karen Mueggenborg, 65.00, Travel; 696, Coda, Kathy Hokit, Treas., 146.00, Membership; 697, Lakeland Office Systems, 797.50, Supplies; 698, Price, Brad, 421.79, Travel; 699, Blevins, Peggy, 154.63, Travel; 700, At&T Mobility, 35.02, Service; 701, Amazon.Com, 66.35, Supplies; 702, Blevins Pest

& Termite Control, 50.00, Extermination; 703, Grove Electric & Lighting, 215.52, Supplies; 704, O.K. Scents, 14.00, Service; 705, Tim S Electric Inc., 99.00, Blanket; 706, Sac & Fox Nation, 654.41, Juv Det; 707, L&R Clean Sweep Janitorial, 3475.00, Blanket; 708, L&R Clean Sweep Janitorial, 425.00, Blanket. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive and file monthly reports from officers as follows: No reports were submitted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary gave updates on bridge/road projects. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of transfer of funds for District 3 within the Highway Cash from account New Life Road Phase III to T-2 (M&O) in the amount of $318.33. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #7-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve Attendant Care Agreement with Karen Feather for FY 2008-2009 Alternative to Detention of Juvenile Program. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve platting of new subdivision known as “The Cottages at Dripping Springs” located in section 4-23-22. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve blanket purchase order to Warrior of Arkansas, Inc. in the amount of $2,573.91 for Dist. #1 repairs to Grader #307-0118. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve blanket purchase order to Warrior of Arkansas, Inc. in the amount of $19,000.00 for Dist. #1 repairs to Grader #D307-0117. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve sponsorship of Reap Grant for the Tia Juana Fire Dept. and approve resolution authorizing application for Grant for CAFS upgrade. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve transfer of funds for the Bernice Fire Dept. $2525.33 from travel to M&O. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to advertise for sealed bids on building project for Flint Ridge Dire Dept. Bids will be opened and reviewed with possible acceptance in regular meeting dated 10/06/08 at 9:00 AM in the Co. Clerks office Jay, OK . Bids will received no later than 10/06/08 at 8:00 AM in the Co. Clerk’s office. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve designated receiving, requisitioning and inventory officers for the FY 2008-2009 Eucha Fire Dept., Hickory Grove Fire Dept. and the Leach Fire Dept. as follows: Leach FD-Requisitioning officers: Troy Sinor & James Hix; Receiving officers-Tom Pearce; Inventory officer-Bill Wells. Eucha FD-Requisitioning officers-John Campbell & Phil King; Receiving officers-Cullus Buck & Roy Tanner; Inventory officer-Jeremy Robison & Steven Hicks; Hickory Grove FD-Requisitioning officer-Shawn Johnson; Receiving officer-Troy Thorpe; Inventory Officer-Terry Larey Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Cornell and seconded by Commission Crowder to approve refund of Utility Bond to Jerry’s Excavation for road bore in Dist. #2. It has been inspected and meets all requirements. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve blanket purchase orders for the month of September 2008 as follows:

DIST. 1: Cintas Uniforms-$500.00, Katner Mills-$800.00, O’Reilly’s Auto-$800.00, Lowes-$500.00, Sisco True Value-$300.00, APAC-$4000.00. DIST. 2: Lindly’s-$200.00; Jay Plumbing-$200.00, O’Reilly’s Auto-$200.00, Cintas Uniforms-$300.00, TH Rogers-$400.00, Stephnes (NAPA)-$2000.00. DIST. 3:Stephens Auto-$1500.00, Kansas Bldg. Supply-$400.00, Cintas-$700.00, Osbourns Auto-$400.00, Airgas Mid-South-$200.00, Baker’s Five Acres-$200.00, Hometown Bott. Water-$30.00, Harrison’s Tire-$200.00, Kansas Auto-$400.00. CO. CLERK: Walmart-$200.00. CO. GEN.: Hometown Bott. Water-$25.00, Delaware Co. Journal-$1500.00, L&R Clean Sweep-$3475.00, All Pro Lawn Service-$700.00, Hutchison Heat & Air-$500.00, Jay Plumbing-$500.00, Blevins Pest-$250.00, Tim’s Electric-$500.00. CCC: Al Pro Lawn Care-$500.00, Hutchison Heat & Air-$500.00, Jay Plumbing-$500.00, L&R Clean Sweep-$425.00, Blevins Pest-$200.00. SHERIFF’S DEPT.: Shell Fleet-$1100.00, Fuelman-$16,000.00, Walmart-$1000.00, V&V Drug-$1000.00, Hopper Med. Clinic-$1000.00. SOLID WASTE: Airgas Mid South-$200.00, Blevins Pest-$25.00, Cintas Uniforms-$900.00, Hometown Bott. Water-$150.00, Katner Mills-$1000.00, Lowes-41000.00, Shipley Motor-$4000.00, Stephens Auto-$3000.00. ASSESSORS DEPT.: Hometown Bott. Water-$100.00, Walmart-$200.00, Walmart-$100.00, Lowes-$200.00. DCFRF: Walmart-$250.00. E-911: Hometown Bott. Water-$100.00, Auto Lube Express-$100.00, TH Rogers-$200.00, Walmart-$300.00, Jay Plumbing-$100.00. CO. HEALTH DEPT.: Walmart-$300.00, Mease Med.-$300.00. BERNICE FD: Lowes-$125.00, KAtner Mills-$125.00, John’s Tractor-$125.00, REC TEC-$125.00, Atwoods-$125.00. BUTLER FD: O’Reilly Auto-$500.00, Katner Mills-$500.00, Lowes-$500..00, Walmet-$500.00. COWSKIN FD: Lowes-$500.00, O’Reilly’s-$200.00, Sisco-$100.00, Ark Valley-$500.00, Ottawa Co. Farm-$1000.00, Mill Creek-$100.00. EUCHA FD: Allen’s Texaco-$1000.00. FLINT RIDGE FD: AutoZone-$250.00, Kansas Auto-$100.00, Kansas Bldg. Supply-$200.00, Anderson’s-$650.00, Twister’s-$200.00. HICKORY FD: O’Reilly’s Auto-$350.00, Lowes-$1000.00. KANSAS FD: Bo’s Conv. Store-$800.00, Kansas Bldg. Supply-$500.00, O’Reilly’s Auto-$500.00. KENWOOD FD: O’Reilly’s Auto-$300.00, Emergency med. Prods.-$150.00. LEACH FD: Springplace Country Store-$500.00, Kansas Bldg. Supply-$700.00. OAKS FD: Walmart-$250.00, Springplace Country Store-$500.00, Kansas Auto-$200.00. TIA JUANA FD: Lakewood Ace-$250.00, Harold’s Auto-$250.00, Langley Home Center-$250.00, Speedy’s Conv. Store-$500.00. TIFF CITY FD: Tiff City Store-$500.00, O’Reilly Auto-$500.00. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-no. Motion carried.

AGENDA #17-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve set-up of Highway Cash for the month of September 2008 as follows: T-1 $123,000.00; T-2 $43,599.68; T-2-A $850.00; T-2-B $22,727.96; for a total of $190,177.64. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA # 18-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to open and review all bids submitted on replacement of windows at the Delaware Co. Community Center. Bids submitted were as follows: Vinita Glass-$13,494.00 and Grand Lake Glass-$16,861.00. Acceptance of lowest or best bid will be in one (1) week on September 2^nd, 2008 in the Delaware Co. Commissioner’s meeting at 9:00 AM in Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA # 19-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to table for further review for one week 9/2/08 the motion in regards to the Deputation Agreement between Bureau of Indian Affairs and the Delaware Co. Sheriff’s Dept. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #20-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to advertise for sealed bids on materials to erect salt sheds fir Dist. #1 and Dist. #3 Commissioners, Delaware Co. Bids will be opened and reviewed for possible acceptance in regular meeting date 9/22/08 at 9:00 AM. Bids will be received no later than 9/22/08 at 8:00 AM in the Co. Clerk’s office in Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #21-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to advertise for sealed bids on labor to erect salt sheds for Dist. #1 and Dist. #3 Commissioners in Delaware Co. Bids will be opened and reviewed for possible acceptance in regular meeting dated 9/22/08 at 9:00 AM. Bids will be received no later than 9/22/2008 at 8:00 AM in the Co. Clerk’s office Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #22- A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to discuss for possible approval the resolution by Delaware Co. authorizing and approving indebtedness of the Delaware Co. Economic Development Authority in an amount not to exceed $25,000,000.00 in Tax apportionment obligations; waiving competitive bidding of the sale of the revenue notes; approving assistance in development financing; authorizing pledge of apportioned tax increments; and other matters relating thereto. ADA Lelecas made recommendation that the Board of Co. Commissioners approve the motion. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-no. Motion carried.

AGENDA #23- A motion was made and seconded by Commissioner Crowder to receive and file petition to place section line in reserve status located in Tia Juana town site, located in 18-23-22 –Wanda Clark and Christine Davis. A platted street, Lakeside Drive, overlays the section line and public right-of-way crossing lots 9, 10, and the E ½ of lot 11, block 3 and lots 14 & 15 Block 3 so that said platted street can be vacated. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #24-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to set hearing date concerning petition to place section line located in section 18-23-22 Delaware co. in reserve status Lakeside Drive, that crosses lots 9, 10 and the E ½ of 11, Block 3, also the lots 14 & 15, Block 3. Date of Hearing is set for 9/15/08 at 9:00AM in the Commissioners meeting room, Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #25-NEW BUSINESS: None submitted.

AGENDA #26-PUBLIC COMMENTS: None submitted.

There being no further business to discuss, the meeting was recessed.

ATTEST:

KEN CROWDER -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL-Member

DAVE KENDRICK -Member