Delaware County Commissioners Minutes 08/11/08

DELAWARE COUNTY COMMISSIONERS MEETING

August 11, 2008

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on August 11, 2008 at 9:00 A.M. Agenda was posted August 6, 2008 at 4:00 P.M. on east entrance door. This meeting was continued thru August 12, 2008 and was recessed at 12:00 P.M.

Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 08/04/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:

2007-2008 SSF: 989, Shell Fleet Plus, 513.65, Blanket. FIRE DEPTS.: 893, Jeff Lungren Chevrolet Inc., 547.44; 7246 Allen’s Sinclair Station, fuel/supplies, $700.00.

2008-2009 HEALTH DEPT.: 31, Larmon, Marsha, 28.93, Travel; 32, Waldron, Susan, 457.57, Travel; 33, Nichols, Jane Ann, 325.85, Travel; 34, Goins, Katie, 74.30, Travel; 35, Wal-Mart-Exception Processing, 79.13, Blanket; 36, Grand Telephone Co., 241.02, Service; 37, Riverside Publishing Co., 199.50, Supplies; 38, Glaxo Smith Kline Financial, 565.60, ; 39, Jay Utilities Authority, 139.69, Service. SOLID WASTE: 186, At&T, 63.80, Service; 187, Jim Woods Mkt., 7547.60, Fuel; 188, Computer Boy, 45.00, Service; 189, Scott Construction Equip., 398.24, Parts; 190, Cintas First Aid & Safety, 55.04, Supplies; 191, Abercrombie, John L., 1645.00, ; 192, Frosty S Glass Inc., 233.67. HIGHWAY: 336, Jay Utilities Authority, 127.61, Utilities; 337, Baker S Five Acres, 37.59, Supplies; 338, Quill Corporation, 372.25, Supplies; 339, Diamond Int. Trucks Inc., 27.50, Parts; 340, Katner Mills (Napa), 162.35, Parts; 341, Kirby Smith Machinery Inc., 43.94, Parts; 342, B&B Heating & Air Inc., 173.78, Tools; 343, T & W Tires, 195.00, Tires; 344, Jim Woods Mkt., 5130.07, Fuel; 345, Jim Woods Mkt., 1886.90, Fuel; 346, Longan Construction, 1201.25, Hmhl; 347, Southern Tire Mart LLC, 560.00, Tires; 348, Southern Tire Mart Llc, 660.00, Tires; 349, Southern Tire Mart Llc, 3730.00, Tires; 350, AEP, Public Service Co. Of Okla., 334.12, Service; 351, GMSA, 39.99, Utilities; 352, Wallis Lubricants Llc, 935.69, Supplies; 353, Neo Concrete & Materials Inc., 977.50, Concrete; 354, Neo Concrete & Materials Inc., 977.50, Concrete; 355, Grove Winnelson Co., 38.50, Supplies; 356, T-N-T Radiator, 765.00, Repairs; 357, Cintas Uniforms, 188.30, Blanket; 358, Jay Plumbing & Electric Supply, 114.52, Blanket; 359, Th Rogers Lumber Co., 144.09, Blanket; 360, Stephens Auto Inc (Napa), 1571.37, Blanket; 361, APAC- Oklahoma Inc., 751.30, HMHL; 362, Tulsa New Holland Inc., 51.66, Parts; 363, O Reilly Automotive Inc., 11.99, Tools; 364, Hamill Metals, 175.00, Supplies; 365, American Mechanical, 180.00, Repairs; 366, Grand Telephone Co., 97.48, Service; 367, Grand Telephone Co., 145.46, Service. CCC: 2, Grove Electric & Lighting, 224.67, Supplies. SSF: 95, Stephens Auto Inc (Napa), 325.59, Repairs; 96, Wal-Mart-Exception Processing, 985.97, Blanket; 97, Fields, Alfred E., 12.27, Travel; 98, Grand Telephone Co., 141.95, Service; 99, Jay Utilities Authority, 45.32, ; 100, Pf Unlimited Inc., 193.47, Supplies; 101, V&V Drug,

726.79, Med; 102, Office Depot, 747.81, Supplies; 103, Chad Crank Towing, 72.00, Service; 104, Graves Menu Maker, 2040.05, Supplies; 105, Wal-Mart-Exception Processing, 25.98, ; 106, Johnson, Jeanette I., 5.25, Travel; 107, Precision Dental & Dentures, 435.00, Service; 108, Patrol Technology, 25.00, Equip; 109, Fromeyer Sr., Robert W., 18.37, Travel; 110, Stephens Auto Inc (Napa), 588.15, Repairs; 111, Grand Telephone Co., 509.33, Service; 112, Wal-Mart-Exception Processing, 26.38, Supplies; 113, Wal-Mart-Exception Processing, 171.69, Supplies; 114, Homeland Stores Inc., 48.00, ;

115, Henry Kraft Inc., 85.28, Supplies; 116, Auto Zone, 99.99, Parts; 117, V&V Drug, 34.96, Med; 118, Graves Menu Maker, 1631.06, Supplies; 119, Wal-Mart-Exception Processing, 29.06, Supplies; 120, V&V Drug, 636.65, Med; 121, Precision Dental & Dentures, 233.00, ; 122, Grove Electric & Lighting, 112.60, Supplies. DOC: 18, V&V Drug, 973.86, Blanket; 19, Hopper Md, Robert W, 810.00, Blanket. RESALE: 44, Delaware County Journal, 212.38, Pub; 45, Hasler Financial Services, 785.50, Lease. MTCF: 4, Xerox Corporation, 18.26, Maint. RCT: 5, Bank Of America % Home Focus, 123.06, Refund. E911: 41, Murphy, Donald L., 295.01, Travel; 42, At&T, 402.41, Service; 43, Grand Lake Telecommunications, 78.95, Service; 44, Grand Telephone Co., 104.47, Service; 45, SST, 376.36, Service; 46, Ozark Telephone Co., 44.81, Service; 47, Grand Telephone Co., 459.46, Service; 48, Auto Lube Express, 21.00, Blanket; 49, SST-Salina Spavinaw Telephone Co., 224.40, Service. FIRE DEPTS: 49, Rescue Source, 222.43, Supplies; 50, W S Darley & Co., 851.03, Parts; 51, County Clerk, 850.00, Pledge; 52, County Clerk, 850.00, Pledge; 53, County Clerk, 850.00, Pledge; 54, Grand Telephone Co., 61.47, Service; 55, Bank Of The Lakes, 1064.08, Lease/Pur; 56, Grand Savings Bank, 1826.29, Lease/Pur; 57, Rec-Tec, 1333.11, Equip; 58, Rec/Ne Okla Electric Coop, 131.00, Service; 59, Sst, 136.91, Service; 60, O Reilly Automotive Inc., 103.00, Blanket. RMP: 18, Kellpro Inc., 2847.06, Licensing; 19, Kellpro Inc., 1102.97, Licensing. EMPG: 10, Grand Lake Telecommunications, 34.95, Service; 11, Grand Telephone Co., 62.62, Service. DCRFUF: 6, Wal-Mart-Exception Processing, 11.03, Blanket. General: 513, Soltow Business Supply, 631.14, Supplies; 514, Grand Lake Telecommunications, 54.95, Service; 515, Grand Telephone Co., 262.39, Service; 516, Okla. Mailing Equip. Corp., 507.20, Supplies; 517, Grand Lake Telecommunications, 34.95, Service; 518, Canon Financial Services Inc., 172.90, Lease/Pur; 519, Grand Telephone Co., 233.34, Service; 520, Grand Lake Telecommunications, 112.45, Service; 521, Mid-West Printing Co., 710.92, Supplies; 522, AT&T, 57.06, Service; 523, Grand Lake Telecommunications, 94.95, Service; 524, U.S. Postmaster, 420.00, ; 525, Wal-Mart-Exception Processing, 95.02, Blanket; 526, Hometown Bottled Water Service, 27.50, Blanket; 527, Grand Telephone Co., 239.96, Service; 528, Stow S Office Furniture Inc., 1339.00, Furniture; 529, Wal-Mart-Exception Processing, 39.72, Supplies; 530, Muskogee Co. Detention Center, 651.56, Juv Det; 531, Election Board Depository Acct, 7633.30, Election; 532, Grand Telephone Co., 96.29, Service; 533, AEP, Public Service Co. Of Okla., 8114.53, Service; 534, Jay Utilities Authority, 1308.03, Utilities; 535, All Pro Lawn Care, 420.00, Blanket; 536, Jay Utilities Authority, 108.69, Utilities; 537, All Pro Lawn Care, 300.00, Blanket; 538, Blevins Pest & Termite Control, 100.00, Service; 539, Smith, Dixie, 35.10, Travel; 540, Butler Baptist Church, 10.00, ; 541, Ozark Business Systems, 275.00, Lease; 542, Grand Lake Telecommunications, 34.95, Service; 543, Grand Telephone Co., 117.47, Service. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file monthly reports from officers as follows: Health Dept., Treasurer’s Dept., Court Clerk, Election Brd. and Sheriff’s Dept. . Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. There was none to report at this time. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve platting of new subdivision known as Dripping Springs Report located at 3-23-22 in Delaware Co. Roads are to be privately maintained. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve entering into Interlocal Agreement with Ottawa Co. and Dist. #1 for Bridge #95 located on NS568 Rd. in Delaware Co. No action was taken on this motion due to incorrect information. This was to be in Dist. #3. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to open and review for possible acceptance of bid for Highway Stripping for Delaware Co. There was only one bid submitted from Time Stripping- plastic stripe @.40 and paint stripe @.10. This bid from Time Stripping was accepted as the only bid received. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to appoint a five (5) member board to serve on the Delaware Co. Economic Development Authority Trust Board. Members are as follows: Dr. Rutter-Grove Public Schools (3 yr. term), Joe Hutchison-NE Vo-tech (1 yr. term) Lendell Bass-Grove EMS ( 2 yr. term), Time Carson-Cleora Public Schs. ( 4 yr. term) at-large member, and Ken Crowder-Co. Commissioner (1 yr. term). Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes to Crowder as Commissioner and no to Trust Board. Motion carried.

AGENDA #10-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to discuss approval of Resolution by Delaware County authorizing and approving indebtedness of the Delaware County Economic Development Authority in an amount not to exceed $25,000,000 in tax apportionment obligations; waiving competitive bidding of the sale of the revenue notes approving assistance in development financing; authorizing pledge of apportioned tax increments; and other matters relating there to with possible approval. This motion was tabled for one week-08/18/08. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve entering into contract agreement by and between Brown Design Group LLC and Delaware Co. for Architectural services for the roof replacement project at the Delaware Co. Community Center. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file official certificate of votes for primary election held on July 29^th, 2008. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve resolution to participate in the revolving fund with ODOT for the purchase of equipment. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve signing of certificate of authorized signatures and notice to proceed concerning contract #0012-RP-08-B list Reap Grant for Dist. #1 & 3 for construction of salt bins at various locations in Delaware County. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to receive and file petition for annexation of territory to west Jay Rural Water Dist #1 of Delaware Co, OK. Petitioners Ron Cates, Jim Heard Dewayne Collins and Cathy Bradley. The proposed property is located in sections 20, 21, 22, 27, 28, 29, 32, 33 and 34 of Township 23 North , Range 23 East; and sections 14, 15, 16, 19, 20, 21, 22, 23, 27, 28, 29 & 30 of Township 22 North, Range 23 East all in Delaware Co. This annexation is due to such lands that are without adequate water supply. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #16-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve Notice of Hearing on Petition for annexation of agenda item #15 of territory to west Jay Rural Water Dist. #1 of Delaware Co. hearing set for September 15, 2008 at 9:00 AM in the Commissioners meeting room Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #17-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve transfer of funds within Highway Cash for Dist. #2 as follows: From T-1-B to T-1 in the amount of $1033.44. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA # 18- NEW BUSINESS: None submitted.

AGENDA # 19- PUBLIC COMMENTS: None submitted.

There being no further business to discuss, the meeting was recessed.

ATTEST:

KEN CROWDER -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL-Member

DAVE KENDRICK -Member