DELAWARE COUNTY COMMISSIONERS MEETING
August 4, 2008
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on August 04, 2008 at 9:00 A.M. Agenda was posted July 30, 2008 at 4:19 P.M. on east entrance door. This meeting was recessed at 2:15 P.M.
Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 07/28/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2007-2008 LIEN FEE: 34, First Impressions, 288.00, Supplies. FIRE DEPTS.: 890, Kansas Building Supply Inc., 250.20, Blanket; 891, Lakewood Ace Hardware, 184.13, Blanket; 892, Speedy’s 66, 147.40, Blanket. RMP: 169, First Impressions, 288.00, Supplies. DCUFRF: 53, Redwood Toxicology Lab, 250.00, Service.
2008-2009 CO. HEALTH: 21, Metrix Marketing, 218.90, ; 22, Haynes Lawn Service, 200.00, ; 23, AEP, Public Service Co. Of Okla., 987.82, Service; 24, RRR Cleaning, 311.17, Service; 25, Safe Kids C/O Pes, 60.00, Supplies; 26, Postage By Phone Reserve Acct, 400.00, Postage; 27, Quill Corporation, 256.62, ; 28, Hutchison Heating & Air Inc., 60.00, Service; 29, Henry Kraft Inc., 53.45, Supplies; 30, Lakeland Office Systems, 136.00, Maint. SOLID WASTE: 143, Waste Management Inc., 24839.22, Landfill; 144, Ark Valley Petroleum, 8292.90, Fuel; 145, Mayes County Petroleum, 1974.95, ; 146, Century Tel, 68.49, Service. HIGHWAY: 231, American Sharpening & Supplies, 104.00, Supplies; 232, Tulsa New Holland Inc., 29.79, Parts; 233, Jim Woods Mkt., 5974.05, Fuel; 234, Crank, Chad, 600.00, Rock; 235, Van Keppel Co., 221.94, Parts; 236, Green Country Farm & Home, 15.65, Supplies; 237, Sisco True-Value Hardware, 24.98, Parts; 238, Cintas Uniforms, 466.16, Blanket; 239, Cintas First Aid & Safety, 32.44, Supplies; 240, Springdale Tractor, Inc., 436.87, Parts; 241, Hamill Metals, 275.46, Steel/Metal; 242, Keystone Equipment Co., 60.00, Parts; 243, Rose & McCrary PC, 2000.00, Service; 244, Wallis Lubricants LLC, 904.07, Supplies; 245, Mease Medical Clinic, 110.00, Service; 246, John S Tractor Works & Equip Inc., 199.66, Repairs; 247, O Reilly Automotive Inc., 390.60, Parts; 248, Lowe S, 146.97, Tools; 249, Cintas First Aid & Safety, 35.40, Supplies; 250, Longan Construction, 222.50, Hmhl; 251, O Reilly Automotive Inc., 67.78, Parts; 252, Katner Mills (Napa), 294.63, Supplies; 253, Sisco True-Value Hardware, 201.95, Blanket; 254, O Reilly Automotive Inc., 808.99, Blanket; 255, Keystone Equipment Co., 107.00, Parts; 256, KCR International Trucks Inc., 162.02, Parts; 257, Keystone Equipment Co., 34.50, Parts; 258, Sisco True-Value Hardware, 139.99, Equip; 259, Time Striping Inc., 1675.00, Service; 260, APAC - Oklahoma Inc., 2262.42, Rock; 261, Jim Woods Mkt., 8220.19, Fuel; 262, Jim Woods Mkt., 3897.76, Fuel.
SSF: 69, Tim S Electric Inc., 159.98, Service; 70, Auto Lube Express, 30.49, ; 71, Wal-Mart-Exception Processing, 10.50, Supplies; 72, Cargill Phd, Jonathan D., 50.00, Prof Services; 73, Wal-Mart-Exception Processing, 68.30, Supplies; 74, Teel, Ronald S., 27.06, ; 75, Fire Equipment Specialists, 400.00, Service; 76, Lambert, Joey J., 258.36, ;77, Fromeyer Sr., Robert W., 36.28, Travel; 78, Chad Crank Towing, 102.00, ; 79, Precision Dental & Dentures, 233.00,
Prof Services; 80, Katner Mills (Napa), 97.29, Parts; 81, Hometown Bottled Water Service, 16.50, Supplies; 82, Hay, Mike, 80.00, Repairs; 83, Berry, Mark, 41.21, Travel.
DOC: 16, Homeland Stores Inc., 48.00, Supplies; 17, Homeland Stores Inc., 48.00, Supplies;
E911 Cash Account: 30, Rec-Tec, 130.00, Service; 31, Tiger Direct Inc., 136.03, Supplies;
Fire Department Sales Tax: 39, Emergency Medical Products, 317.07, Supplies; 40, Rec-Tec, 337.00, Equip; 41, Rec-Tec, 1290.00, Equip; 42, Capital One Commercial Finance, 24862.49, Lease/Pur; 43, Fire Protection Publications, 49.48, Supplies; 44, AT&T, 69.83, Service; 45, Rec/Ne Okla Electric Coop, 85.00, Service; 46, Sst, 156.92, Service; 47, Chief Fire & Safety Co. Inc., 216330.00, Equip; 48, Rec/Ne Okla Electric Coop, 101.93, Service. EMPG: 4, Allen S Sinclair Station, 30.00, Repairs; 5, Stephens Auto Inc (Napa), 31.36, Parts; 6, T & W Tires, 197.52, Tires; 7, Stephens Auto Inc (Napa), 74.51, Parts; 8, Alltel Communications LLC, 363.69, Service; 9, Johnny S Offroad & Tire Center, 65.00, Service. GENERAL: 376, Lakeland Office Systems, 72.61, Maint; 377, Wal-Mart-Exception Processing, 33.84, ; 378, Th Rogers Lumber Co., 3.45, ; 379, Lakeland Office Systems, 131.74, Maint; 380, RPF Plus, 672.60, Repairs; 381, Cartridge World, 170.00, Supplies; 382, Price, Brad, 277.29, Travel; 383, Williams, Jacob F., 335.21, Travel; 384, Cartridge World, 59.00, Supplies; 385, Cartridge World, 155.96, Supplies; 386, Keystone Construction Co, 850.00, Repairs; 387, Cintas First Aid & Safety, 67.34, Supplies; 388, Jay Plumbing & Electric Supply, 141.58, Blanket; 389, Thyssen-Krupp Elevator Corp., 254.61, Maint; 390, Hutchison Heating & Air Inc., 185.00, Blanket; 391, AEP, Public Service Co. Of Okla., 1619.05, Service; 392, Duncan, Britton, 40.00, Part Time Work; 393, Bradford, Earlene, 28.00, Part Time Work; 394, Hometown Bottled Water Service, 5.50
AGENDA #4-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file monthly reports from county offices as follows: County Assessor and County Clerk. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary of Rose & McCrary spoke in regards to on-going projects. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve signing of 324A Claim for engineering services to Rose & McCrary on Gault Bridge, Manning Bridge, Roberts Bridge, Blue Springs Bridge, and NE West Siloam Bridge. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and forward to insurance company notice of tort claim from Gracy M. Dick-Delaware County Sheriff’s office. Damages to vehicle. Total amount of claim is $3,726.45. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to take the following tabled action concerning motion to discuss with possible approval contract with Spirit Architecture Group, LLC for Delaware County Courthouse Security Study. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to discuss approval of resolution accepting beneficial interest in the public trust created by a trust indenture creating the Delaware County Economic Development Authority for and on behalf of Delaware County, Oklahoma, in all respects in accordance with the terms of said trust indenture with possible approval. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-no. Motion carried.
AGENDA #10-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to discuss approval of Resolution by Delaware County authorizing and approving indebtedness of the Delaware County Economic Development Authority in an amount not to exceed $25,000,000 in tax apportionment obligations; waiving competitive bidding of the sale of the revenue notes approving assistance in development financing; authorizing pledge of apportioned tax increments; and other matters relating there to with possible approval. This motion was tabled for one week-08/11/08. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve utility permit for road bore to City of Jay to install water line. Bond waived for City of Jay. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to open and review all bids submitted on native materials for a six month period with possible acceptance. Bids were received from Muskogee Sand Company, Ozark Materials River Rock LLC, Pryor Stone, and Kemp Stone. Ozark Materials River Rock LLC was accepted as best bid. Lowest bid was not accepted due to location of plant per Commissioners. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve sponsorship of Reap Grant for the Jay Public School. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve sponsorship of Reap Grant for the Grove Public School. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve bid from Ron McLaughlin on property not sold at tax land sale-Flint Ridge RV Park 2 Lot 321 in the amount of $90.00. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve designated purchasing/receiving and inventory officers for the Flint Ridge Fire Department. Purchasing officers- Glenn Reid and Mike Cox, Receiving officer- P.A. Engle, and Inventory officers- Harvey Hutton and Glenn Reid. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve platting of new subdivision known as “The Casitas at Bird Island” located in S16-T24-R22. Roads private- not maintained by the County. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA # 18- A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to amend opening date of bids on replacement of roof at the Delaware County Community Center to opening date of September 15, 2008 at 9:00 A.M. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA # 19- A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to meet with representatives of the OPEH & W to discuss health insurance for county employees. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA # 20-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve pledge of financial support of Delaware County Clerks office by Kansas Fire Dept., Leach Fire Dept., and Oaks Fire Dept. Pledge amount per fire department is $850.00. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA # 21-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve Resolution authorizing application for financial assistance from the Rural Economic Action Plan Fund for Dist. # 1, 2, and 3. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA # 22-NEW BUSINESS: None submitted.
AGENDA # 23-PUBLIC COMMENTS: Ed Crone/Grand Gateway spoke about changes involving Reap Grants; Judith Reed asked for further explanation concerning the Courthouse Security Study-Agenda Item # 8; Steve Kreie asked questions in regards to the trust for the Tiff Project- Agenda Item # 9.
There being no further business to discuss, the meeting was recessed.
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL-Member
DAVE KENDRICK -Member