Delaware County Commissioners Minutes 07/14/08

DELAWARE COUNTY COMMISSIONERS MEETING

July 14, 2008

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on July 14, 2008 at 9:03 A.M. Agenda was posted July 9, 2008 at 4:00 P.M. on east entrance door. This meeting was recessed at 12:00 PM .

Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 07/7/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:

2007-2008 COUNTY HEALTH: 376, McCarty’s Office Machines, 3330.00. HIGHWAY: 3180, Time Striping Inc., 4462.50, Service. DOC: 346, Graves Menu Maker, 1352.87, Supplies. E911: 479, Hometown Bottled Water Service, 66.00, Blanket. FIRE DEPTS.: 884, Tiff City Store, 93.51, Blanket. DCUFRF: 52, District Attorney, 2662.06, Fuel. GENERAL: 4145, Office Depot, 4824.79, ; 4146, Soltow Business Supply, 118.50, Supplies; 4147, K-Log Inc., 1282.00, Furniture.

2008-2009 COUNTY HEALTH: 1, O Dell, Roy, 108.58, Travel; 2, Hounsome, Vicki, 42.12, Travel; 3, Grove Area Cellular, 16.95, Service; 4, Cooler Smart, 60.00, Rent; 5, RRR Cleaning, 243.89, Service; 6, Aep, Public Service Co. Of Okla., 946.68, Service; 7, Grand Telephone Co., 241.72, Service; 8, Lakeland Office Systems, 136.00, Maint; 9, Jay Utilities Authority, 93.95, Utilities. SOLID WASTE: 59, Ark Valley Petroleum, 8481.90, Fuel; 60, Jessie James Tire Inc., 10.00, ; 61, Jay Plumbing &

Electric Supply, 20.00, Supplies. HIGHWAY: 83, Lowe’s, 106.16, Supplies; 84, Hutchison Heating & Air Inc., 1209.91, Parts; 85, Action Alternator & Starter, 78.00, Repairs; 86, Rec/Ne Okla Electric Coop, 239.29, Service; 87, Wallis Lubricants LLC, 877.19, Supplies; 88, Cintas First Aid & Safety, 86.06, Supplies; 89, Lowe S, 36.26, Tools; 90, Diamond Int. Trucks Inc., 41.70, Parts; 91, Green Country Farm & Home, 7.78, ; 92, Quill Corporation, 83.51, Supplies; 93, P & K Equipment Inc., 324.35, Parts; 94, Sanco Lumber Inc., 19.18, Supplies; 95, Grove Winnelson Co., 33.43, Supplies; 96, Tim S Electric Inc., 659.16, Repairs; 97, Truckpro Inc., 251.98, Parts; 98, GMSA, 46.36, Service; 99, Aep, Public Service Co. Of Okla., 280.66, Service; 100, Rec-Tec, 85.00, Repairs. LIEN FEE: 1, Cooler Smart, 15.00, Rent. SSF: 16, Auto Lube Express, 325.97, ; 17, Mefford, Farril, 204.12, Service; 18, Kauffman, Richard, 12.50, ; 19, Dollarhide, Leroy, 173.73. DOC: 2, Homeland Stores Inc., 48.00, ; 3, Homeland Stores Inc., 36.00, Supplies; 4, V&V Drug, 725.25, Med. RESALE: 15, CPIO Computer Systems Inc., 1100.00, Prof Services. RCT: 2, Wensel, Glen A, 180.17, Refund; 3, Wensel, Glen A, 42.17, Refund; 4, Mortgage Service Center, 1009.46, Refund. ALT TO DET.: 1, Sheriff Dept., 998.83, Transport. E911: 15, Grand Telephone Co., 459.46, Service; 16, AT&T, 400.71, Service. FIRE DEPTS.: 2, Grand Telephone Co., 61.90, Service; 3, Blevins Pest & Termite Control, 35.00, ; 4, Midwest Paging, 251.10, Service; 5, Grand Savings Bank, 1826.29, Lease/Pur; 6, Katner Mills (Napa), 221.45. RMP: 6, Kellpro Inc., 1247.82, Prof Services. DCUFRF: 1, Metal Fab Trophy Shop, 30.74, Supplies; 2, Grand Telephone Co., 30.99, Service. GENERAL: 149, Crowder, Kenneth A., 98.10, ; 150, Oklahoma Tax Commission, 60.00, Reg; 151, Oklahoma Tax Commission,

180.00, Travel; 152, Muskogee Co. Detention Center, 674.83, Juv Det; 153, AEP, Public Service Co. Of Okla., 6862.17, Service; 154, Blevins Pest & Termite Control, 50.00, Blanket; 155, Quill Corporation, 65.61, Supplies; 156, Hometown Bottled Water Service, 8.00. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from county offices as follows: Co. Treasurer., Co. Election Brd. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary of Rose & McCrary gave update on projects. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve pledge of financial support of the Delaware Co. Clerk’s office by Delaware Co. Fire Depts. as follows: Bernice FD; Butler FD; Zena FD; Colcord FD; Cleora FD; Eucha FD; Flint Ridge FD; Hickory Grove FD; Jay FD; Kenwood FD; Tia Juana FD; Monkey Island FD; Lakemont Shores FD. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-No. Motion carried.

AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve county bridge and road improvement fund engineering contract with Rose & McCrary on Hog Creek Bridge (62) 28-22-25. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to advertise for sealed bids on replacement of windows at the Delaware Co. Community Center, Jay, OK. Bids will be opened and reviewed with possible acceptance in regular meeting date 8/25/08 at 9:00AM in the Commissioner’s meeting room Jay, OK. Bids will be received no later than 8/22/08 at 4:00PM in the County Clerk’s office Jay, Ok. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to advertise for sealed bids on native materials for a six month period. Bids will be opened and reviewed with possible acceptance in regular meeting dated 8/4/08 at 9:00AM in the Commissioners meeting room, Jay, OK. Bids will be received no later than 8/1/08 at 4:00PM in the County Clerk’s office Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to advertise by sealed bids the replacement of roof on the Delaware Co. Community Center building in Jay, OK. Bids will be opened and reviewed in regular meeting dated 9/8/08 at 9:00 AM in the Commissioners meeting room Jay, OK. Bids will be received no later than 9/5/08 at 4:00PM in the County Clerk’s office Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and forward to insurance company the Notice of Tort claim from Jacki Miller for damages to vehicle. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to open and review all bids on asphalt for Special Project for Dist. #3 with possible acceptance. The following bids have been received: Longan Construction-$69.50 per ton delivered; APAC, Inc.(Fayetteville) $62.50 plus $8.00 delivery fee per ton. The bid from APAC, Inc. was accepted as the best bid due to job location allowing more tons to be delivered per day and asphalt temperature would be higher upon delivery. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to table for one more week 7/21/08 the action to discuss contract with Spirit Architecture Group LLC for the Delaware Co. Courthouse Security Study. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of bid of $350.00 by Deangelo Williamson on property not sold at tax sale as listed: Flint Ridge 4 Indian Springs area Lot 23, Blk. 28, Lot 22, Blk. 28; Flint Ridge 4 Indian Valley area Lot 9, Blk. 29; Flint Ridge 4 Indian Point area Lot 10, Blk. 30. The motion to approve entering into lake access agreement was not needed-no action was taken.. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve corrected lease purchase agreement between Adirondack Fire Equipment and Bernice FD. The corrected is due to incorrect monthly payment schedule from $1062.48 to $1064.08. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve a designation of officers as follows for the following Delaware Co. Depts.: Town of Bernice: Requisitioning-Connie King, Receiving-Berlie Hale, Inventory-Penny Byrley. Butler FD: Requisitioning-Randy Prins and Wesley Stephenson, Receiving-Clay Mauldin and Roger Tanner, Inventory-Paula Prins. Cleora FD: Requisitioning-Bill Ballenger and James Trask, Receiving-Steven Quinn and Darlene Trask, Inventory-Darlene Trask. Colcord FD: Requisitioning-Mannford Long and Shawn Kustanborten, Receiving-Troy Long and Wade Enyart, Inventory-Dave Crites. Tiff City FD: Requisitioning-James McBee, Receiving-Richard Huston, Inventory-David Whitehill. West Siloam Springs FD: Requisitioning-Stan Shelley, Receiving-Joey Dozhier. Lakemont Shores FD: Requisitioning-Richard Kauffman, Receiving-James Stone, Inventory-Clarence Ducummon. Zena FD: Requisitioning-Gregg Gradner and DeWayne Creason, Receiving-Matt Outhier and Tim Wilson, Inventory-Tracy Shaw and Tom Caswell. City of Jay: Requisitioning-Rick Goins, Receiving-William Petty, Inventory-Bryan Gordon. Monkey Island FD: Requisitioning-Carl Tesreau, Inventory-Deanna Harjo, Receiving-Roger Cook. Kenwood FD: Requisitioning-Bud Chancellor and Tony Hopton and Jan Butcher, Receiving-Brad Cooper and Barbara Hopton, Inventory-Joy Chancellor. Grove FD: Requisitioning-Lee Dollarhide, Receiving-Mike Reed and Rocky DeSilva, Inventory-Jeff Stout. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #17-NEW BUSINESS: None submitted.

AGENDA #18-PUBLIC COMMENTS/None submitted.

There being no further business to discuss, the meeting was recessed.

ATTEST:

KEN CROWDER -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL-Member

DAVE KENDRICK -Member