Delaware County Commissioners Minutes 06/23/08

DELAWARE COUNTY COMMISSIONERS MEETING

June 23, 2008

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on June 23, 2008 at 9:02 A.M. Agenda was posted June 19, 2008 at 9:00 A.M. on east entrance door. This meeting was recessed at 2:50 PM until 9:00 AM on June 25, 2008. The meeting was adjourned at 2:30 PM on June 25, 2008.

Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 06/16/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:

2007-2008 SCPF: 22, Graves Menu Maker, 1911.16. HEALTH DEPT.: 348, Nichols, Jane Ann, 217.66, ; 349, RRR Cleaning, 269.12, ; 350, Oklahoma State Dept. Of Health, $35,090.06, ; 351, Henry Kraft Inc., 213.29, Supplies; 352, Martin Pool & Spas, 25.00, Supplies; 353, Quill Corporation,

315.37, Supplies; 354, Admiral Express Office Supply, 1155.92, Supplies. SOLID WASTE: 1624, Southern Tire Mart LLC, 8357.80, Tires; 1625, Ark Valley Petroleum, 8219.40, Fuel; 1626,

Katner Mills (Napa), 33.99, Blanket; 1627, Delaware County Health Dept., 30.00, Service; 1628, Shipley Motor Equipment Co., 1633.76, ; 1629, Stephens Auto Inc (Napa), 904.10, Blanket; 1630, Shipley Motor Equipment Co., 1714.54, Blanket; 1631, Southern Tire Mart LLC, 3602.50, Tires; 1632, Ark Valley Petroleum, 7694.83, Fuel; 1633, AT&T Mobility, 56.54, Service; 1634, AT&T Mobility, 55.24, Service; 1635, Waste Research Inc., 2172.60, Parts; 1636, Jim Woods Mkt., 1376.88,

Fuel; 1637, Ok Disposal, 6800.00. HIGHWAY: 3096, Lowe S, 179.04, Blanket; 3097, Southern Tire Mart Llc, 390.00, Tires; 3098, Computer Boy, 174.00, Service; 3099, Accu-Screen Inc., 154.12, Testing; 3100, Stephens Auto Inc (Napa), 1211.26, Blanket; 3101, Eagle Environmental Consulting Inc., 3000.00, Service; 3102, Truckpro Inc., 64.75, Parts; 3103, Wolfmasters Auto Glass Ptn, 165.00, Repairs; 3104, Wallis Lubricants Llc, 411.25, Supplies; 3105, Longan Construction, 948.00, HMHL; 3106, Ark Valley Petroleum, 4456.35, Fuel; 3107, Crosby MD, Tom R., 43.00, Service; 3108, Victor L. Phillips Co., 141.58, Parts; 3109, Quill Corporation, 309.48, Supplies; 3110, Accu-Screen Inc., 25.00, Testing; 3111, Wal-Mart-Exception Processing, 87.07, Supplies; 3112, Rec-Tec, 383.33, Service; 3113, KCR International Trucks Inc., 193.44, Parts; 3114, B & L Feed & Supply, 24.00, Supplies; 3115, Lindly’s Inc., 18.00, Supplies; 3116, AEP, Public Service Co. Of Okla., 462.61, Service; 3117, Computer Boy, 153.75, Repairs; 3118, Semmaterials Lp, 932.70, Supplies; 3119, Anderson S Gas & Propane, 38.90, Supplies; 3120, Van Keppel Co., 79.20, Parts; 3121, Warren Cat, 2516.64, Supplies; 3122, Crank, Chad, 600.00, Rock; 3123, Longan Construction, 300.00, HMHL; 3124, Truckpro Inc., 615.57, Parts; 3125, Four State Maintenance Supply, 134.84, Supplies; 3126, Ark Valley Petroleum, 6021.00, Fuel; 3127, Southern Tire Mart Llc, 2541.00, Tires; 3128, Southern Tire Mart LLC, 125.00, Repairs; 3129, Wallis Lubricants LLC, 304.56, Supplies; 3130, Tulsa Freightliner, 199.22, Parts; 3131, Accu-Screen Inc., 101.04, Testing; 3132, Tiff City Saw Shop, 66.08, Repairs; 3133, Grove Winnelson Co., 83.51, Supplies; 3134, AT&T Mobility, 87.78, Service; 3135, ODOT, 2608.48, Lease/Pur; 3136, ODOT, 8264.34, Lease/Pur; 3137, ODOT, 5746.46, Lease/Pur. CCC: 43, L&R Clean Sweep Janitorial, 425.00, Blanket. LIEN FEE: 31, MCI-Mega Preferred, 58.04, Service.

SSF: 932, Foreign Aide Automotive, 395.52, ; 933, Foreign Aide Automotive, 573.99, Repairs; 934, Hometown Bottled Water Service, 27.50, Supplies; 935, Curtiss Tate Tires And Service, 106.95, Repairs; 936, Rec-Tec, 287.50, ; 937, Russell Cellular, 234.32, ; 938, Accu-Screen Inc., 25.00, ; 939, Harrison S Tire Center Inc., 8.00, Supplies; 940, Murry & Womble Inc., 1830.00, ; 941, Hopper Md, Robert W, 27.00, Prof Services; 942, Hopper MD, Robert W, 27.00, ; 943, Hopper MD, Robert W, 27.00, ; 944, Hopper MD, Robert W, 27.00, Physical; 945, Hopper MD, Robert W, 27.00, Prof Services; 946, Hopper MD, Robert W, 27.00, ; 947, Hopper MD, Robert W, 27.00, Physical; 948, Auto Lube Express, 264.06, Repairs; 949, Bill S Radiator & Gen. Repair, 75.00, ; 950, Office Depot, 1067.47, Office Supplies. DOC: 298, Homeland Stores Inc., 48.00, Supplies; 299, Wal-Mart-Exception Processing, 21.12, Supplies; 300, Newton County Sheriff Dept., 144.75, Misc; 301, V&V Drug, 423.69, Med; 302, V&V Drug, 722.26, Med; 303, V&V Drug, 311.03, Med; 304, Royal Chemical Inc., 266.42, ; 305, Wal-Mart-Exception Processing, 23.65, Supplies; 306, Graves Menu Maker, 1684.30, ; 307, Four State Maintenance Supply, 90.00, Supplies; 308, Wal-Mart-Exception Processing, 69.19, Supplies; 309, Homeland Stores Inc., 48.00, Supplies; 310, V&V Drug, 688.16, Med; 311, Zap Plumbing Inc., 1042.40, ; 312, TH Rogers Lumber Co., 3.15, ; 313, Th Rogers Lumber Co., 9.58, Tools; 314, NWA Restaurant & Kitchen Supplies, 433.05. RESALE: 355, Delaware County, 23000.00, Insurance. MTCF: 81, Ness Inc., 18.46, Service; 82, Ness Inc., 25.00, Maint; 83, Ness Inc., 25.00, Maint; 84, Ness Inc., 25.00, Maint. RCT: 55, Taylor Bean & Whitaker, 106.68, Refund. ALT TO DET.: 54, Rudick, Bonnie, 172.50, Attend Care; 55, Claunts, Kimberly, 348.75, Attend Care; 56, Rogers, Okleay, 585.00, Attend Care; 57, Perdue, Andrea, 180.00, Attend Care; 58, Sherer, Jill, 272.50, Attend Care; 59, Sanders, William, 1161.75, Attend Care. E911: 470, Holiday Inn Hotel & Suites, 81.00, Lodging; 471, Sdr, 3995.00, Equip; 472, SDR, 760.00, Service;

473, SDR, 520.00, Repairs; 474, Wal-Mart-Exception Processing, 56.53, Blanket; 475, G&L Garage, 975.00, ; 476, Tiger Direct Inc., 319.40, Supplies. FIRE DEPTS.: 839, Ark Valley Petroleum, 1903.61, Fuel; 840, Gerald S Alignment, 291.59, Repairs; 841, Bo’s Convenience Store, 624.85, Blanket; 842, NWA Driveshaft, 194.52, Parts; 843, AT&T Mobility, 107.09, Service; 844, Merts Truck Center, 205.08, ; 845, Discount Tools, 90.00, Supplies; 846, New-Mac Electric Cooperative, 27.66,

Service; 847, Rec/Ne Okla Electric Coop, 86.00, Service; 848, Grand Savings Bank, 1538.86, Lease/Pur; 849, Rec-Tec, 1392.50, Equip. RMP: 165, Kellpro Inc., 109.00, Supplies; 166, Quill Corporation, 343.57, Supplies; 167, Kellpro Inc., 1615.28, Service. SSFF: 16, Amera-Chem, 41.95, Supplies. EMPG: 25, Kansas Lube & Tire, 10.00, Service. GENERAL: 4099, Hopper MD, Robert W, 27.00, Service; 4100, Office Depot, 302.83, Supplies; 4101, Grand Telephone Co., 137.56, Service; 4102, Cartridge World, 52.96, Supplies; 4103, Wal-Mart-Exception Processing, 92.99, Supplies; 4104, Quill Corporation, 52.11, Supplies; 4105, Country Inn & Suites, 79.00, Travel; 4106, Cartridge World, 159.49, Supplies; 4107, Universal Images Inc., 74.40, ; 4108, AT&T Mobility, 35.02, Service;

4109, L&R Clean Sweep Janitorial, 3475.00, Blanket; 4110, Hutchison Heating & Air Inc., 470.00, Blanket; 4111, Blevins Pest & Termite Control, 50.00, Blanket; 4112, Hometown Bottled Water Service, 12.00, Blanket; 4113, Tim’s Electric Inc., 782.38, Service; 4114, Grove Electric & Lighting, 305.70, Supplies; 4115, Eastern Okla. Youth Services Inc., 209.25, Juv Det; 4116, Wal-Mart-Exception Processing, 86.42, Supplies; 4117, Affinity 4, 9.69, Service; 4118, Hometown Bottled Water Service, 5.50, Supplies. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file monthly reports from county offices as follows: There were no reports received. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. There were no reports submitted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner and seconded by Commissioner to approve transfer of funds for Dist. #2 for Highway Cash as follows: From T-2 (M&O) $2000.00 to T-1-B (part-time help). Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve entering into an Interlocal Agreement between Grand River Dam Authority and Delaware Co. Dist. #1 . Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to open and review all bids submitted on 6 month road materials and or supplies and tire recapping service. Bids received are as follows: Semmaterials, LP; Coastal Energy Corp.; Longan Construction; Pryor Stone; Kemp Stone; Benton Co. Stone; APAC-Oklahoma, Inc.; Teeter’s Asphalt & Materials; Railroad Yard, Inc.; Sunbelt Equipment; Bridge & Hwy. Materials, Inc.; Kennedy Saw-mills; Wheeler Metals, Inc.; Dub Ross, Inc.; Warren Cat; C.L. Boyd Company; Winter Equipment; Valk Mfg.; NEO Concrete & Materials; Mid-Continent Concrete; T&W Tires; Kansas Land Tire Group; North Pacific Co. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve transfer of funds for the Co. General as follows: From 20-D (M&O) $15,000.00 to 20-H Retirement. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of transfer of funds for the Delaware Co. E-911 Dispatch as follows: 20-D (M&O) $14,000.00 to 93-A Travel. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve FY 2008-2009 designation of officers as follows: Requisitioning officer-Benita Curry; Receiving officer-Elizabeth Crawford. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve Resolution concerning deposit of funds into the 22-E account for re-imbursement into 22-D fund to be used in the FY year deposited (computer & equipment associated with the other registration inquiry system-IRIS) pursuant to title 62,335. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve resolution concerning compensation procedures for all County Election Board Staff. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of proposal on property and liability coverage for FY 2008-2009 with Acco-Sig. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve entering into Interlocal Agreement with Ottawa Co. and Delaware Co. –Dist. #1 for County Bridge #18 project. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #16-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve renewal of Attendant Care Agreement with Okleay Rogers for FY 2008-2009. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #17-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to open and review all bids submitted on Uniform Service for Solid Waste and Commissioners for Dist. #1, 2, and 3 as follows: Cintas Uniform Service and Clean Uniform Co. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #18-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to open and review all bids submitted on cleaning and paper products for Delaware County. as follows: Four State Maintenance Supplies and Henry Kraft, Inc. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #19-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve of transfer of funds for the Delaware co. Sheriff’s Dept. as follows: From O4D .80 into O4C. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #20-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve acceptance of bid from Chuck Woody on property not sold at Resale in Lakemont Shores-Ponderosa Park in the amount of $100.00-5184 Lakemont Shores-Ponderosa Park Lot #275. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #21-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of entering into a lease purchase contract with the Bank of the Lakes and Bernice Fire Dept. for the purchase of equipment. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #22-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to open the floor for the second public hearing regarding the proposed Grand Lake Economic Development and Tourism Project Plan for the purpose of providing the public an opportunity to be heard in support of or the opposition of the proposed project plan. Rep. Doug Cox and Sen. Wyrick presented statements along with many comments from the many members of the public attending the hearing. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #23-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to table for one (1) week June 30^th, 2008 the motion to consider and adopt a resolution approving and adopting project area and increment district boundaries; establishing a date for the creation of increment district #1, country of Delaware; adopting certain findings authorizing Delaware Co. to carry out and administer the project plan; establishing a tax apportionment fund; declaring apportioned funds to be special funds of Delaware Co. or alternative authorized entity; authorizing the use of Ad Valorem sales, use, hotel tax increment revenues and state/local government matching payments for the payment or financing of certain project costs; authorizing the filing of an application for state/local government matching payments; authorizing the use of other resources to pay for or finance project costs; authorizing an alternative entity to issue bonds or notes and carry out certain provisions of the project plan; ratifying and confirming the actions, recommendations and findings of the review committee; directing, continuing apportionment; providing for severability; declaring and emergency. Roll Call: Commissioner Crowder-No, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #24- NEW BUSINESS: None submitted.

AGENDA #25-PUBLIC COMMENTS/None submitted.

There being no further business to discuss, the meeting was recessed.

ATTEST:

KEN CROWDER -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL-Member

DAVE KENDRICK -Member