Delaware County Commissioners Minutes 6/9/08

DELAWARE COUNTY COMMISSIONERS MEETING

June 9, 2008

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on June 9, 2008 at 9:00 A.M. Agenda was posted June 4, 2008 at 3:00 P.M. on east entrance door. This meeting was recessed at 3:00 P.M.

Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 06/2/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows: 2007-2008 County Health: 327, Oklahoma State Dept. Of Health, 162433.36, Personal Services; 328, Butler, Tiffany, 58.58, Travel; 329, Hounsome, Vicki, 72.72, Travel; 330, Beck, Summer, 185.16, Travel; 331, Waldron, Susan, 200.99, Travel; 332, Haynes, Jana, 73.73, Travel; 333, Larmon, Marsha, 92.92, Travel; 334, Jay Utilities Authority, 259.52, Utilities; 335, Glaxo Smith Kline Financial, 906.30, Supplies; 336, Meredith Digital, 308.41, Supplies; 337, Postage By Phone Reserve Acct, 400.00, Postage; 338, Lowe S, 63.70, Supplies; 339, Mckessen Medical- Surgical, 115.54, Supplies; 340, Quill Corporation, 102.29, Supplies; 341, Terra Telecom, 98.00, Service; 342, Aep, Public Service Co. Of Okla., 488.86, Service; 343, Grand Telephone Co., 320.40, Service. SOLID WASTE: 1545, Jim Woods Mkt., 6915.24, ; 1546, Wilkins Industries Inc., 194.05, Repairs; 1547, Lowe’s 381.11, Blanket; 1548, Waste Management Inc., 23450.36, Landfill; 1549, Katner Mills (Napa), 575.72, Blanket; 1550, Ark Valley Petroleum, 7787.42, Fuel; 1551, Ark Valley Petroleum, 8257.59, Fuel; 1552, Stephens Auto Inc (Napa), 1338.30, Blanket; 1553, Jack Caudill Farms, 2875.00, Special Project. HIGHWAY: 2932, Stephens Auto Inc (Napa), 710.64, Parts; 2933, Warren Cat, 415.80, Parts; 2934, Ark Valley Petroleum, 7033.02, Fuel; 2935, A & A Equipment Co., 169.00, Supplies; 2936, Ark Valley Petroleum, 5018.04, Fuel; 2937, Rec/Ne Okla Electric Coop, 225.19, Service; 2938, Scott Construction Equip., 124.52, Parts; 2939, AEP, Public Service Co. Of Okla., 267.14, Service; 2940, Jay Utilities Authority, 222.60, Utilities; 2941, GMSA, 61.79, Utilities; 2942, Quill Corporation, 50.84, Supplies; 2943, Lindly’s Inc., 30.10, Blanket; 2944, Jay Plumbing & Electric Supply, 36.95, Blanket; 2945, Cintas Uniforms, 188.30, Blanket; 2946, Stephens Auto Inc (Napa), 542.88, Blanket; 2947, Hutchison Heating & Air Inc., 60.00, Repairs; 2948, Grand Lake Telecommunications, 34.95, Service; 2949, Grand Telephone Co., 125.05, Service;

2950, Grand Telephone Co., 106.13, Service; 2951, Grand Savings Bank, 1184.49, Lease/Pur; 2952, Welch State Bank, 1914.21, Lease/Pur; 2953, Grand Savings Bank, 3705.27, Lease/Pur;

Community Center Cash: 40, AEP, Public Service Co. Of Okla., 653.87, Service; 41, Jay Utilities Authority, 199.90, Utilities; 42, All Pro Lawn Care, 300.00, Blanket. LIEN FEE: 26, Lakeland Office Systems, 169.56, Maint; 27, Grand Telephone Co., 233.01, Service; 28, Grand Lake Telecommunications, 82.87, Service. SSF: 893, Kansas Auto Parts (Napa), 65.02, ; 894, T & W Tires, 4142.96, Tires; 895, Stephens Auto Inc (Napa), 237.94, Repairs; 896, Sirchie, 78.34, Supplies; 897, Office Depot, 345.68, Supplies; 898, Wal-Mart-Exception Processing, 58.28, Supplies; 899, Auto Lube Express, 31.99, Service; 900, Auto Lube Express, 36.72, ; 901, Wal-Mart-Exception

Processing, 47.11, Supplies; 902, Auto Lube Express, 365.38, Repairs; 903, Stephens Auto Inc (Napa), 249.22,

Repairs; 904, Wal-Mart-Exception Processing, 14.95, Supplies; 905, Wal-Mart-Exception Processing, 21.72, Supplies. DOC: 268, Homeland Stores Inc., 48.00, Supplies; 269, Precision Dental & Dentures, 220.00, ; 270, Wal-Mart-Exception Processing, 37.13, Supplies; 271, V&V Drug, 27.76, ; 272, Precision Dental & Dentures, 280.00, Service; 273, V&V Drug, 276.76, Med; 274, Allen Canning Co., 1520.50, ; 275, Homeland Stores Inc., 36.00, Supplies; 276, Four State Maintenance Supply, 248.79, Supplies; 277, Graves Menu Maker, 1491.30, Supplies; 278, V&V Drug, 490.65, Med; 279, V&V Drug, 99.03, Med; 280, Hopper Md, Robert W, 90.00, Prof Services; 281, Hopper Md, Robert W, 970.00, Prof Services; 282, V&V Drug, 355.60, Med; 283, Homeland Stores Inc., 48.00, Supplies; 284, Precision Dental & Dentures, 233.00, Service; 285, Hopper MD, Robert W, 90.00, Service; 286, V&V Drug, 166.33, Med. RESALE: 339, Delaware County Journal, 279.00, Public Auction. MTCF: 77, Computer Boy, 75.00, Service; 78, Xerox Corporation, 18.26, Maint. COURT CLK. CASH: 8, Southwest Solutions Group, 67.50, Supplies. E911: 441, Sign Warehouse.Com, 813.20, Signs; 442, Go Keyless, 145.95, Supplies; 443, Auto Lube Express, 48.84, Blanket; 444, Grand Lake Telecommunications, 34.95, Service; 445, Sst, 376.36, Service; 446, Ozark Telephone Co., 28.10, Service; 447, Grand Telephone Co., 119.62, Service; 448, Murphy, Donald L., 268.86, Travel; 449, Rec-Tec, 2787.75, Extermination. FIRE DEPTS.: 797, Kenwood Water District, 13.00, Service; 798, SST, 141.64, Service; 799, Rec/Ne Okla Electric Coop, 111.05, Service; 800, Southwest Trailers & Equip Ccl, 6894.00, Equip; 801, Advanced Rescue Systems, 18630.00, Equip; 802, Affordable Fire Equipment, 275.00, ; 803, Larry S Kansas Lube & Tire, 276.90, Tires; 804, Grand Savings Bank, 1826.29, Lease/Pur; 805, Freedom Fire Equipment, 141500.00, Equip; 806, 1st Due Emergency Response Solutions Inc., 23882.00, Equip; 807, Grand Telephone Co., 29.80, Service; 808, Grand Lake Telecommunications, 34.95, Service; 809, Grand Telephone Co., 64.07, Service; 810, SST, 130.28, Service. USE TAX: 16, Center For Economic Dev. Law, 4282.25, Service. SSFF: 14, Rec-Tec, 305.00, Equip. EMPG: 21, Grand Lake Telecommunications, 34.95, Service; 22, Grand Telephone Co.,2.31, Service. DCUFRF: 47, Wal-Mart-Exception Processing, 71.19, Blanket. General: 3924, O Reilly Automotive Inc., 41.91, ; 3925, OTC, 36.50, Tag & Title; 3926, Auto Lube Express, 560.91, ; 3927, Computer Boy, 110.00, Service; 3928, Grand Telephone Co., 321.35, Service; 3929, Wal-Mart-Exception Processing, 320.80, Supplies; 3930, Mid-West Printing Co., 358.75, Supplies; 3931, Grand Lake Telecommunications, 54.95, Service; 3932, Ousley, Dian R., 80.30, Travel; 3933, Parker, Dianna L., 24.24, Travel; 3934, Culligan Of Joplin, 40.00, ; 3935, Lakeland Office Systems, 49.95, Supplies; 3936, Grand Lake Telecommunications, 54.95, Service; 3937, Canon Financial Services Inc., 172.90, Lease; 3938, Western Hills Guest Ranch, 88.10, Lodging; 3939, Hometown Bottled Water Service, 15.00, Blanket; 3940, Wal-Mart-Exception Processing, 62.02, Blanket; 3941, Grand Lake Telecommunications, 94.95, Service; 3942, Stump, Kyle M., 239.37, ; 3943, Grand Telephone Co., 237.17, Service; 3944, Grand Telephone Co., 93.47, Service; 3945, All Pro Lawn Care, 420.00, Blanket; 3946, AEP, Public Service Co. Of Okla., 5904.67, Service; 3947, Thyssen-Krupp Elevator Corp., 254.61, Maint; 3948, Delaware County Journal, 1432.88, Blanket; 3949, Ark Valley Petroleum, 1363.30, Fuel; 3950, Jay Utilities Authority, 1511.94, Utilities; 3951, Clifford Power Systems Inc., 1110.00, Maint; 3952, Grand Lake Telecommunications, 34.95, Service; 3953, Grand Telephone Co., 127.97, Service; 3954, Wal-Mart Community, 56.75, ; 3955, Wal-Mart-Exception

Processing, 138.83, Equip; 3956, Lowe S, 248.40, Furniture; 3957, Hometown Bottled Water Service, 5.50, Water/Rent; 3958, Rec/Ne Okla Electric Coop, 154.00, Service; 3959, Grand Telephone Co., 26.91, Service; 3960, Delaware County Fair Board, 9310.62, Misc. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to receive and file monthly reports from county offices as follows: Co. Treasurer; Co. Assessor; Sheriff’s Dept., Election Board and Ct. Clerk’s office . Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary of Rose & McCrary presented update on road projects and archeological survey. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve transfer of funds for Dist. #2 for Highway Cash as follows: From T-2 $395.54 to 4T4CN Yellowtree Rd. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #7-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve entering into agreement to work on private property between Dist. #3 and Michael Smith. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to discuss Worker’s Compensation proposal from Acco for FY 2008-2009 with possible action to be taken. The quote from Acco is as follows: payment option 1- $220,127.00 due in one pmt. before July 31, 2008 or payment option 2 due in two pmts. of $113,365.00 each for a total of $226,731.00. Payment option 1 was selected by the Board of Commissioners. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of renewal of Detention Services Agreement between Sac & Fox Nation and the Board of Delaware County Commissioners. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of application for temporary appropriations for FY ending June 30, 2008. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve transfer of funds for the Sheriff’s Dept. as follows: From 04-D $550.00 M&O to 04-C Travel. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve transfer of funds for Co. General as follows: From 20-D M&O $13,000.00 to 20-H Retirement. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to open the floor for a Public Hearing and Presentation of the proposed Grand Lake Economic Development and Tourism project plan for the purpose of providing and opportunity for questions and answers regarding the proposed project plan. Atty. Dan Batchelor and Emily Pomeroy presented the proposed plan guidelines to the Public. Questions were taken and answers given. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to announce June 23, 2008 as the date of the second Public Hearing and presentation of the proposed Grand Lake Economic Development and Tourism Project Plan at which any interested persons shall have the opportunity to be heard in support of or in the opposition of the proposed project plan prior to any Board of County Commissioner action with regard to adoption of the proposed project plan. It has also been decided to have an informational meeting to be held in the City of Grove at the Grove Community Center on Monday, June 16^th, 2008 at 6:00 pm. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of transfer of funds for the Delaware Co. OSU Extension Center as follows: From 09-B Part-time Clerical $1,494.00, 09-D M&O $2910.00, 09-E Cap. Outlay $172.90 to 09-A Pers. Serv. $725.93 and 09-C Travel $3850.97. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #16- NEW BUSINESS: None submitted.

AGENDA #17-PUBLIC COMMENTS/None submitted.

There being no further business to discuss, the meeting was recessed.

ATTEST:

KEN CROWDER -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL-Member

DAVE KENDRICK -Member