DELAWARE COUNTY COMMISSIONERS MEETING
May 5, 2008
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on May 5, 2008 at 9:04 A.M. Agenda was posted April 30, 2008 at 3:05 P.M. on east entrance door. This meeting was recessed at 2:00 P.M.
Members of the Board present were Commissioner Ken Crowder-Chairman, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve the agenda as posted. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve minutes of Regular Meeting of 04/28/08. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2007-2008 County Health: 293, Nichols, Jane Ann, 237.86, ; 294, Larmon, Brandi, 49.49, ; 295, O Dell, Roy, 694.38, Travel; 296, Tuder, Lisa, 99.44, Travel; 297, Haynes, Jana, 36.36, ; 298, AEP, Public Service Co. Of Okla., 399.19, ; 299, State Termite & Pest, 35.00, Service; 300, Bubba S Drive Thru, 18.05, ; 301, Jay Plumbing & Electric Supply, 88.29, Repairs. SOLID WASTE: 1373, Four State Maintenance Supply, 349.50, Supplies; 1374, Alltel Communications LLC, 59.75, Service; 1375, Ark Valley Petroleum, 6388.00, Fuel; 1376, Jim Woods Mkt., 7143.40, Fuel; 1377, Waste Management Inc., 20,956.03, Landfill. HIGHWAY: 2596, Mason, Larry T., 32.32, Travel; 2597, Stephens Auto Inc (Napa), 47.54, Parts; 2598, Keystone Equipment Co., 198.00, Parts; 2599, Keystone Equipment Co., 360.00, Parts; 2600, Cintas Uniforms, 228.59, Blanket; 2601, Vermeer Great Plains Inc., 1195.35, Parts; 2602, Triangle Truck & Bus Parts Inc., 125.36, Equip; 2603, Wallis Lubricants Llc, 598.82, Supplies; 2604, P & K Equipment Inc., 20.44, Parts; 2605, Fagan’s Crossroads, 161.00, Rent; 2606, Keystone Equipment Co., 734.00, Parts; 2607, Keystone Equipment Co., 695.38, Parts; 2608, Jim Woods Mkt., 6691.39, Fuel; 2609, Wal-Mart-Exception Processing, 68.48, Supplies; 2610, Jim Woods Mkt., 5891.90, Fuel; 2611, Truckpro Inc., 49.99, ; 2612, Stephens Auto Inc (Napa), 188.04, Parts; 2613, Stephens Auto Inc (Napa), 101.22, Supplies; 2614, Dub Ross Company Inc., 2013.00, Supplies; 2615, Jim Woods Mkt., 5357.55, Fuel; 2616, Airgas Mid-South
Inc., 35.79, Parts; 2617, Neo Concrete & Materials Inc., 2241.00, Concrete; 2618, Cintas Uniforms, 330.76, Blanket; 2619, KCR International Trucks Inc., 95.00, Misc; 2620, Longan Construction, 1012.00, HMHL; 2621, KCR International Trucks Inc., 313.40, Parts; 2622, Dub Ross Company Inc., 2318.40, Steel/Metal. CCC: 32, AEP, Public Service Co. Of Okla., 620.01, Service; 33, O.K. Scents, 14.00, Service; 34, All Pro Lawn Care, 300.00, Blanket; 35, Hutchison Heating & Air Inc., 480.00, Repairs. LIEN FEE: 20, Ivey, Jo Carol, 38.44, Travel. SSF: 808, Fuelman Of Oklahoma, 12495.85, Blanket. DOC: 214, Wal-Mart-Exception Processing, 47.82, Supplies; 215, Wal-Mart-Exception Processing, 49.64, Supplies; 216, Homeland Stores Inc., 36.00, ; 217, Four State Maintenance Supply, 82.25, ; 218, Wal-Mart-Exception Processing, 16.40, ; 219, Four State Maintenance Supply, 107.05, Supplies; 220, V&V Drug, 421.06, ; 221, Wal-Mart-Exception Processing, 22.36, ; 222, Homeland Stores Inc., 48.00, ; 223, Homeland Stores Inc., 36.00, Supplies; 224, V&V Drug, 525.09, ; 225, V&V Drug, 276.65, ; 226, V&V Drug, 613.87, Med; 227, Precision Dental & Dentures, 522.00, Service; 228, Precision Dental & Dentures, 585.00, Service; 229, Wal-Mart-Exception Processing, 23.85, Supplies; 230, Homeland Stores Inc., 36.00, Supplies; 231, Wal-Mart-Exception Processing, 10.28, Supplies; 232, Graves Menu Maker, 1235.49, Supplies; 233, V&V Drug, 598.62, Med; 234, V&V Drug,
1049.32, Med. MTCF: 68, Xerox Corporation, 18.26, Maint; 69, Duncan, Susan Carol, 17.17, Travel;
Fire Department Sales Tax: 721, Delaware County Journal, 13.25, Pub; 722, AT&T, 58.97, Service; 723, Delaware County Journal, 28.85, Pub; 724, Delaware County Journal, 27.80, Pub; 725, Delaware County Journal, 27.05, Pub; 726, OSU Bursars Office, 304.00, Training; 727, W S Darley & Co., 7850.00, Equip; 728, Emergency Medical Products, 149.24, Blanket. RMP: 99, Best Western - Saddleback Inn, 91.00, Lodging. EMPG: 15, Stephens Auto Inc (Napa), 65.00, Repairs; 16, Delaware County Dist #3, 196.22, Fuel. GENERAL: 3422, Hometown Bottled Water Service, 10.00, Supplies; 3423, Wal-Mart-Exception Processing, 36.46, ; 3424, Pitney Bowes Inc., 79.48, Supplies; 3425, Kauffman, Richard, 32.30, ; 3426, Stephens Auto Inc (Napa), 126.54, Repairs;
3427, Auto Lube Express, 36.72, Service; 3428, Curtiss Tate Tires And Service, 32.29, Service; 3429, Radio Shack, 79.99, ; 3430, OTC, 30.00, Tag & Title; 3431, Oklahoma Dept Of Public Safety, 350.00, ; 3432, Kansas Auto Parts (Napa), 79.99, ; 3433, Stephens Auto Inc (Napa), 414.48, Repairs; 3434,
Auto Lube Express, 32.24, ; 3435, Postage By Phone Reserve Acct, 300.00, ; 3436, Office Depot, 412.37, Supplies; 3437, Stephens Auto Inc (Napa), 58.00, Parts; 3438, Auto Lube Express, 54.23, Service; 3439, Ford Motor Credit Company, 9224.70, ; 3440, Dollarhide, Leroy, 612.25, ; 3441, Qwest Communications, 406.28, Service; 3442, Dollarhide, Leroy, 393.16, Transport; 3443, Miner Pa, Therese, 200.00, Blanket; 3444, MCI-Mega Preferred, 71.22, Service; 3445, Wal-Mart-Exception Processing, 75.51, Blanket; 3446, Quill Corporation, 197.01, ; 3447, Wal-Mart-Exception Processing, 34.11, Blanket; 3448, Hometown Bottled Water Service, 25.00, Blanket; 3449, Goins, Vincent G., 195.94, Travel; 3450, All Pro Lawn Care, 385.00, Blanket; 3451, Thyssen-Krupp Elevator Corp.,
254.61, Maint; 3452, Fuller Roofing, 821.00, Repairs. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file monthly reports from county offices as follows: Sheriff’s Dept., Health Dept., Treasurer’s Dept., and the Co. Clerk. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive/file/discuss any reports from engineers for Delaware County road/bridge projects.
Tim McCrary gave update on bridge projects. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to discuss signing of Affidavit regarding Betty Howe vs PSO case #CJ-2006-642. This property is located in Dist. #2-Commissioner Cornell approved and signed the affidavit. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and forward to insurance company Notice of Tort claim from John Greene for damages to vehicle. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve resolution programming CBRI funding for E. 510 Rd. in sec. 22 & 27, 20-25 & E 575 Rd. located in sec. 21, 22, 27, 28-20-25 as a CR project. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of engineering contract for E510 Rd. & E575 Rd. with Rose & McCrary, PC. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of county road project agreement (Force Account Method) with ODOT for E510 Rd. and E575 Rd. per resolution. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve engineering contract for Carr Creek Bridge (#21) per resolution approved on April 14, 2008 with Rose & McCrary , PC. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve engineering contract for Hog Creek Bridge #62 per resolution approved on April 14, 2008 with Rose & McCrary, PC. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #13- A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of engineering contract for Dry Creek Church Crossing Bridge #53 per resolution approved on 4/14/08 with Rose & McCrary, PC. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-abstained from vote, Commissioner Cornell-yes. Motion carried.
AGENDA #14-The motion to approve hiring a consultant to recommend new security measures for the Court House was tabled for further review for one (1) week. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to open and review all bids submitted on a Pumper Tanker Truck for the Jay Fire Dept. The following bids have been received: Chief Fire & Safety-$398,796.00 & $310,179.00. Ferrara Fire Apparatus-$433,800.00. Acceptance of bid has been set for two(2) weeks on 05-19-08 Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #16-The motion concerning an agreement between Dist. #3 and the Bureau of Indian Affairs (BIA) for the removal of hillside material was removed from the agenda until further notice. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to meet with all county officers to discuss the 2008-2009 budget. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to enter into Federal contract for debris removal for 10 sites in Delaware County. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve purchase contract on 10 wheel dump truck for Dist. #1 through the ODOT revolving fund. This will cancel one previously approved for a tractor/loader. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #20-A motion was made Commissioner Crowder and seconded by Commissioner Kendrick to amend motion to advertise for sealed bids on the lease purchase of Track Hoe for Dist. #1 approved in meeting of 4/28/08. Amending as follows: to delete wording of lease purchase through the revolving fund and bid opening date extended to 5/19/08 and return date no later than the 5/19/08 at 8:30 AM in the County Clerk’s office Jay, OK. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve entering into an agreement work on private property between Dist. #1 and Paul Roberts. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #22-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve proclamation for Delaware Co. OHCE week of 5/4/08-5/10-8 (Oklahoma Home & Community Education)-Suzanne Wynn-VP presenting. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #23-NEW BUSINESS: None submitted.
AGNEDA #24-PUBLIC COMMENTS/None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL-Member
DAVE KENDRICK -Member